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Published  by 
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THE  Authority 

RMASTER  GENE^ 


HARVEY  HIUTARY  SEMIE: 


GIFT  OF 

Larry  Laughlin 


Digitized  by  tine  Internet  Arciiive 

in  2007  witii  funding  from 

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FIELD  QUARTERMASTER'S 
HANDBOOK 


COMPLETE    FROM    A    COMPANY 
TO    A    DIVISION 


LIEUT.  COL.  F.  H.  LAWTON,  Q.  M.  C,  U.  S.  A. 
cTWAJOR  J.  C.  cTWcARTHUR  (INF.),  Q.  M.  C,  U.  S.  A 
cTWAJOR  ^^/.  A.  DEMPSEY,  Q.  M.  C;  U.  S.  R. 


Published  by 

GEORGE  U.  HARVEY 

109  Lafayette  Street 

New  York  City 

PRICE,  $2.00 
HARVEY     MILITARY     SERIES 


Copyright,  1917,  by 
George  U.  Harvey 

(Third    Edition) 


Printed    by    Harvey    Press 
109  Lafayette  St.,  New  York  City 


PREFACE 


A  working  manual  for  all  Quartermasters, 
either   Regular   Army,    Reserve   Army  or 

^  National  Guard. 

««: 

— '  The  subject  matter  contains  details  on  the 
Quartermaster's  duties,  besides  exhibits  of 
Forms  and  how  to  complete  them. 

Invaluable  as  a  constant  companion. 


in 

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^  345558 


INTRODUCTION 

Modern  war  is  not  what  General  Sherman  is  reported  to  have  char- 
acterized it.  In  its  present  intent,  it  aims  to  accomplish  its  purpose 
quickly  and  successfully,  but  is  not  in  essence  barbarous.  In  carrying 
out  its  purpose  it  is  resourceful,  humane  and  yet  chivalrous.  Civilization 
owes  much  to  war  as  can  be  proved  by  many  illustrations.  For  example, 
the  future  benefit  which  will  accrue  from  the  typhoid  inoculation. 

Ruskin  says,  "I  found,  in  brief,  that  all  great  nations  learned  their 
truth  of  word,  and  strength  of  thought  in  war;  that  they  were  nourished 
in  war,  and  wasted  by  peace;  taught  by  war  and  deceived  by  peace; 
trained  by  war,  and  betrayed  by  peace;  in  a  word  that  they  were  borii 
in  war  and  expired  in  peace." 

In  the  rise  of  nations.  Individualism  fiirst  appears,  then  Nationalism, 
and  later  Inter-nationalism.  You  can  readily  see  applying  this  to  our 
own  country  which  stage  of  development  we  have  reached. 

The  object  of  our  inquiry  is  not  the  larger  aspects  of  the  problem, 
but  a  phase  of  its  specialization.  We  are  not  to  concern  ourselves  with 
the  problems  of  the  line  but  of  the  Staff.  With  problems  of  supply,  not 
fighting.  Our  place  is  usually  five  to  ten  miles  and  further  back  of  the 
firing  line. 

In  order  that  we  may  have  a  clear  understanding  of  the  place  the 
Quartermaster  Corps  occupies  in  the  general  scheme  of  government  ad- 
ministration, we  will  first  take  a  general  survey  and  afterwards  confine 
ourselves  to  the  functions,  powers,  and  duties  of  the  Quartermaster  Corps. 

At  present  the  executive  duties  of  the  Government  are  administered 
through  ten  departments.     These  are : 

1.  Department  of  State.  6.    Department  of  the  Navy. 

2.  Department  of  the  Treasury.     7.     Department  of  the  Interior. 

3.  Department  of  War.  8.     Department  of  Agriculture. 

4.  Department  of  Justice.  9.     Department  of  Commerce. 

5.  Post  Office  Department.  10.     Department  of  Labor. 

We  are  concerned  only  with  one  of  these  Departments,  namely  the 
third,  or  the  Department  of  War. 

The  Department  of  War  was  created  by  Act  of  Congress  of  August 
7,  1789,  by  the  following  resolution,  viz : 

"There  shall  be  at  the  seat  of  Government  an  Executive  Department 
to  be  known  as  the  Department  of  War,  and  a  Secretary  of  War  who 
shall  be  the  head  thereof." 

"The  Secretary  of  War  is  the  regular  constitutional  organ  of  the 
President  for  the  administration  of  the  Military  Establishment  of  the 
Nation  and  rules  and  orders  publicly  promulgated  through  him  must  be 
received  as  the  acts  of  the  Executive  and,  as  such,  be  binding  upon  all 
within  the  sphere  of  his  legal  and  constitutional  authority.  Such  regu- 
lations can  not  be  questioned  or  defied  because  they  may  be  thought 
unwise  or  mistaken.  The  right  of  so  considering  and  treating  the  au- 
thority of  the  Executive,  vested  as  it  is  with  the  command  of  the  military 
and  naval  forces,  could  not  be  intrusted  to  officers  of  any  grade  inferior 


2  Field    Quartermaster's   Handbook 

to  the   Commander  in   Chief;  its  consequence,   if  tolerated,   would  be  a 
complete  disorganization  of  both  the  Army  and  Navy." 

This  Department  of  War  is  administered  through  twelve  corps  or  de- 
partments.   These  are : 

1.  General  Staff  Corps. 

2.  Adjutant  General's  Department. 

3.  Inspector  General's  Department. 

4.  Judge  Advocate  General's  Department. 

5.  Quartermaster  Corps. 

6.  Medical  Department. 

7.  Corps  of  Engineers. 

8.  Ordnance  Department. 

9.  Signal  Corps. 

10.  Bureau  of  Insular  Affairs  of  the  War  Department. 

11.  Militia  Bureau.  • 

12.  Panama  Canal. 

The  duties  of  each  of  these  corps  and  departments  are  as  follows : 
GENERAL  STAFF 

1.  "The  duties  of  the  General  Staff  Corps  shall  be  to  prepare  plans 
for  the  national  defense  and  for  the  mobilization  of  the  military  forces 
in  time  of  war;  to  investigate  and  report  upon  all  questions  affecting  the 
efficiency  of  the  Army  and  its  state  of  preparation  for  military  opera- 
tions ;  to  render  professional  aid  and  assistance  to  the  Secretary  of  War 
and  to  general  officers  and  other  superior  commanders,  and  to  act  as  their 
agents  in  informing  and  coordinating  the  action  of  all  different  officers 
who  are  subject  under  the  terms  of  this  Act  to  the  supervision  of  the 
Chief  of  Staff ;  and  to  perform  such  other  military  duties  not  otherwise 
assigned  by  law  as  may  be  from  time  to  time  prescribed  by  the  Presi- 
dent." 

ADJUTANT  GENERAL 

2.  "The  Adjutant  General  is  charged,  under  the  direction  of  the 
Secretary  of  War,  and  subject  to  the  supervision  of  the  Chief  of  Staff 
in  all  matters  pertaining  to  the  command,  discipline,  or  administration 
of  the  existing  (military  establishment,  with  the  duty  of  recording,  authen- 
ticating, and  communicating  to  troops  and  individuals  in  the  military 
service  all  orders,  instructions,  and  regulations  issued  by  the  Secretary 
of  War  through  the  Chief  of  Staff;  of  preparing  and  distributing  com- 
missions ;  of  compiling  and  issuing  the  Army  Register,  and  the  Army 
List  and  Directory,  of  consolidating  the  general  returns  of  the  Army;  of 
arranging  and  preserving  the  reports  of  officers  detailed  to  visit  encamp- 
ments of  militia,  of  preparing  the  annual  returns  of  the  militia  required 
by  law  to  be  submitted  to  Congress ;  of  managing  the  recruiting  service 
and  of  recording  and  issuing  orders  from  the  War  Department  remitting 
or  mitigating  sentences  of  general  prisoners  who  have  been  discharged 
from  the  military  service." 

INSPECTOR  GENERAL'S  DEPARTMENT 

3.  "The  sphere  of  inquiry  of  the  Inspector  General's  Department 
includes  every  branch  of  military  affairs  except  when  specially  limited 
in  regulations  or  orders.    Inspectors  general  and  acting  inspectors  general 


Field   Quartermaster's   Handbook  3 

will  exercise  a  comprehensive  and  general  observation  within  the  com- 
mand to  which  they  may  be  respectively  assigned  over  all  that  pertains 
to  the  efficiency  of  the  Army,  the  condition  and  state  of  supplies  of  all 
kinds,  of  arms  and  equipments,  of  the  expenditure  of  public  property  and 
moneys,  and  the  condition  of  accounts  of  all  disbursing  officers  of  every 
branch  of  the  service,  of  the  conduct,  discipline,  and  efficiency  of  officers 
and  troops,  and  report  with  strict  impartiality  in  regard  to  all  irregulari- 
ties that  may  be  discovered.  From  time  to  time  they  will  make  such 
suggestions  as  may  appear  to  them  practicable  for  the  correction  of  any 
defect  that  may  come  under  their  observation." 

"Inspectors  general  will,  from  time  to  time,  designate  the  articles  which, 
in  their  opinion,  should  be  procured  and  kept  for  sale  bj^  the  Quarter- 
master Corps  to  officers  and  enlisted  men  while  in  garrison  or  permanent 
camps  and  while  in  temporary  camps  or  on  active  campaign.  These 
recommendations  will  be  submitted  to  the  Secretary  of  War  for  his 
action." 

JUDGE  ADVOCATE  GENERAL'S  DEPARTMENT 

4.  "This  department  is  charged  with  reviewing  and  making  reports 
upon  the  proceedings  of  trials  by  court-martial  of  officers,  enlisted  men 
and  cadets,  and  the  proceedings  of  courts  of  inquiry;  making  reports 
upon  applications  for  pardon  or  mitigation  of  sentences ;  preparing  and 
revising  charges  and  specifications  prior  to  trial,  and  instructing  judge- 
advocates  in  regard  to  the  conduct  of  prosecutions ;  drafting  of  certain 
contracts,  bonds,  etc. ;  as  also,  f dr  execution  by  the  Secretary  of  War, 
of  deeds,  leases,  licenses,  grants  of  rights  of  way,  approval  of  locations 
of  rights  of  way,  approval  of  plans  of  bridges,  power  dams,  and  other 
structures,  notices  to  alter  bridges  as  obstructions  to  navigation,  removal 
of  sunken  wrecks,  etc. ;  framing  of  bills  affecting  legislation  for  the 
Army,  Militia,  etc.,  forms  of  procedure,  etc.,  preparing  of  opinions  upon 
questions  relating  to  the  appointment,  promotion,  rank,-  pay,  allowances, 
etc.,  of  officers,  enlisted  men,  etc.,  and  to  their  amenability  to  military 
jurisdiction  and  discipline;  upon  civil  rights,  liabilities,  and  relations  of 
military  persons  and  the  exercise  of  the  civil  jurisdiction  over  them;  as 
to  cases  of  death  under  Act  of  May  11,  1908,  as  amended  by  the  Act 
of  March  3,  1909;  upon  the  employment  of  the  Army  in  the  execution 
of  the  laws ;  upon  the  discharge  of  minors,  deserters,  etc.,  on  habeas 
corpus;  upon  the  administration  of  military  commands,  the  care  and 
government  of  military  reservations,  militia  target  ranges,  etc.,  and  the 
extent  of  the  United  States  and  State  jurisdiction  over  such  reservations 
or  other  lands  of  the  United  States;  upon  the  proper  construction  of 
appropriation  acts  and  other  statutes ;  upon  the  interpretations  and  effect 
of  public  contracts  between  the  United  States  and  individuals  and  corpo- 
rations ;  upon  the  validity  and  disposition  of  the  varied  claims  against 
the  United  States  presented  to  the  War  Department,  including  injuries 
received  by  employees  on  public  works  under  Act  of  May  30,  1908;  upon 
the  execution  of  public  works  under  appropriation  bj-  Congress;  upon 
obstructions  to  navigation  as  caused  by  bridges,  dams,  locks,  piers,  harbor 
lines,  etc.,  upon  the  riparian  rights  of  the  United  States  and  of  States 
and  individuals  on  navigable  waters,  etc. ;  and  the  furnishing  to  other 
departments  of  the  Government  of  statements  and  information  opposite 


4  Field   Quartermaster's   Handbook  " 

to  claims  therein  pending;  as  to  the  application  of  the  eight-hour  law 
(Act  of  Aug.  1,  1892),  as  amended  by  the  Act  of  March  3,  1913,  to  the 
various  classes  of  work  under  the  several  bureaus  of  the  War  Depart- 
ment, including  river  and  harbor  improvements." 

By  General  Order  56,  War  Department,  1913,  the  Judge-Advocate-Gen- 
eral of  the  Army  is  given  charge,  under  the  Secretary  of  War,  of  the 
direction  and  control   of  the   United   States    Military   Prisons. 

QUARTERMASTER  CORPS 

5.  Next  in  order  comes  the  Quartermaster  Corps,  which  is  charged 
by  the  public  with  most  of  the  crimes  in  the  calendar.  Embalmed  beef, 
inadequate  railroad  transportation  and  other  deficiencies  too  numerous 
to  mention  are  the  general  charges.     Red  tape  in  a  common  disease. 

The  duties  of  the  Quartermaster  Corps  are  so  multifarious  that  we 
■will  reserve  consideration  for  the  present  and  take  them  up  specially 
after  describing  the  other  Departments  of  the  War  Department. 

MEDICAL  DEPARTMENT 

6.  "The  Medical  Department  is  charged  with  the  duty  of  investi- 
gating the  sanitary  condition  of  the  Army  and  making  recammendations 
in  reference  thereto,  of  advising  with  reference  to  the  location  of  per- 
manent camps  and  posts,  the  adoption  of  systems  of  water  supply  and 
purification,  and  the  disposal  of  wastes,  with  the  duty  of  caring  for  the 
sick  and  wounded,  making  physical  examinations  of  officers  and  enlisted 
men,  the  management  and  control  of  military  hospitals,  the  recruitment, 
instruction,  and  control  of  the  Hospital  Corps  and  of  the  Nurse  Corps, 
and  furnishing  all  medical  and  hospital  supplies  except  for  public 
animals." 

CORPS  OF  ENGINEERS 

7.  "The  duties  of  the  Corps  of  Engineers  comprise  reconnoitring 
and  surveying  for  military  purposes,  including  the  laying  out  of  camps ; 
selection  of  sites  and  formation  of  plans  and  estimates  for  military 
defenses ;  construction  and  repair  of  fortifications  and  their  accessories ; 
the  supervision  of  the  location  of  all  buildings  in  or  within  1  mile  of 
any  fortification ;  the  installation  of  electric  power  plants  and  electric 
power  cable  connected  with  seacoast  batteries,  and  furnishing  the  neces- 
sary electrical  supplies  connected  therewith ;  planning  and  superintending 
of  defensive  or  offensive  works  of  troops  in  the  field ;  examination  of 
routes  of  communications  for  supplies  and  for  military  movements;  con- 
struction and  repair  of  military  roads,  railroads,  and  bridges ;  [military 
demolitions ;  execution  of  river  and  harbor  improvements  assigned  to 
it;  and  such  other  duties  as  the  President  or  Congress  may  order.  It 
collects,  arranges,  and  preserves  all  correspondence,  reports,  memoirs, 
estimates,  plans,  drawings,  such  deeds  and  titles  as  relate  to  the  Wash- 
ington Aqueduct  and  public  buildings  and  grounds  in  the  District  of 
Columbia,  and  models  which  concern  or  relate  in  any  wise  to  the  several 
duties  above  enumerated." 

ORDNANCE  DEPARTMENT 

8.  "The  Chief  of  Ordnance  is  charged  with  the  duty  of  procuring, 
My  purchase   or  manufacture,   and   distributing   the  necessary   ordnance 


Field   Quartermaster's   Handbook  5 

and  ordnance  stores  for  the  Army  and  the  Organized  Militia,  and  estab- 
lishes and  maintains  arsenals  and  depots  for  their  manufacture  and  safe 
keeping.  All  officers  or  other  persons  in  the  military  establishment  to 
whom  ordnance  and  ordnance  supplies  or  funds  are  intrusted,  will  make 
accounts  and  returns  thereof  to  the  Chief  of  Ordnance  at  the  times  and' 
in  the  manner  prescribed." 

"Ordnance  and  ordnance  stores  include  cannon  and  artillery  vehicles 
and  equipments ;  apparatus  and  machines  for  the  service  and  maneuver 
of  artillery ;  small  arms,  ammunition,  and  accouterments ;  horse  equip- 
ments and  harness  for  the  field  artillery,  and  horse  equipments  for 
cavalry  and  for  all  mounted  men  except  those  in  the  Quartermaster 
Corps ;  tools,  machinery,  and  materials  for  the  ordnance  service ;  and  all 
property  of  whatever  nature  supplied  to  the  military  establishment  by 
the   Ordnance   Department.'' 

SIGNAL  CORPS 

9.  "The  Chief  Signal  Officer  shall  have  charge,  under  the  direction 
of  the  Secretary  of  War,  of  all  military  signal  duties  and  of  books, 
papers,  and  devices  connected  therewitH,,  including  telegraph  and  tele- 
phone apparatus  and  the  necessary  meteorological  instruments  for  use 
on  target  ranges  and  for  other  military  uses ;  of  the  construction,  re- 
pair, and  operation  of  military  telegraph  lines  and  the  duty  of  col- 
lecting and  transimitting  information  for  the  Army,  by  telegraph  or  other- 
wise, and  of  all  other  duties  usually  pertaining  to  military  signaling  and 
the  operation  of  such  corps  as  shall  be  confined  to  strictly  military 
matters;  of  the  direction  of  the  Signal  Corps  of  the  Army  and  the  con- 
trol of  the  officers,  enlisted  men,  and  employees  attached  thereto;  of 
the  supply,  installation,  repair,  and  operation  of  military  cables,  telegraph 
and  telephone  lines,  and  radio  apparatus  and  stations ;  of  the  supply, 
repair,  and  operation  of  field  telegraph  trains  and  balloon  trains;  of  the 
preparation  and  revision  of  the  War  Department  Telegraph  Code;  of  the 
supervision  of  such  instruction  in  military  signaling,  telephony,  and  tele- 
graphy, as  may  be  prescribed  in  orders  from  the  War  Department, 
except  such  as  is  used  by  the  Coast  Artillery  in  fire  control  and  fire 
direction  and  service  of  submarine  mines ;  of  the  procurement,  preserva- 
tion, and  distribution  of  the  necessary  supplies  for  the  Signal  Corps,  and 
of  the  procurement  and  issue  of  signal  equipment  required  in  coast 
defense." 

BUREAU  OF  INSULAR  AFFAIRS 

10.  "The  Division  of  Insular  Affairs  of  the  War  Department,  or- 
ganized by  the  Secretary  of  War,  is  hereby  continued  until  otherwise 
provided,  and  shall  hereafter  be  known  as  the  Bureau  of  Insular  Affairs 
of  the  War  Department.  The  business  assigned  to  said  Bureau  shall 
embrace  all  matters  pertaining  to  civil  government  in  the  island  posses- 
sions of  the  United  States  subject  to  the  jurisdiction  of  the  War  De- 
partment; and  the  Secretary  of  War  is  hereby  authorized  to  detail  an 
officer  of  the  Army  whom  he  may  consider  especially  well  qualified,  to 
act  under  the  authority  of  the  Secretary  of  War  as  the  chief  of  said 
Bureau." 


6  Field   Quartermaster's   Handbook 

MILITIA  BUREAU 

11.  "This  Bureau  is  a  part  of  the  officer  of  the  Chief  of  Staff  and  has 
immediate  supervision  over  all  matters  pertaining  to  the  National  Guard. 
The  execution  of  the  President's  order  of  June,  1916,  directing  mobili- 
zation of  the  Militia  came  first  under  the  Militia  Bureau. 

PANAMA  CANAL 

12.  In  1904  President  Roosevelt  issued  the  following  instructions 
relative  to  the  Canal  Zone,  viz :  "I  direct  that  all  the  vi^ork  of  the  com- 
mission done  by  virtue  of  powers  vested  in  me  by  the  Act  of  Congress 
approved  June  28,  1902,  in  the  digging,  construction,  and  completion  of 
the  canal,  and  all  the  governmental  power  in  and  over  said  canal 
zone,  and  its  appurtenant  territory,  which  by  virtue  of  the  act 
of  Congress  approved  April  28,  1904,  and  these  instructions,  shall  be 
vested  in  said  Isthmian  Canal  Commission,  shall  be  carried  on  or  exer- 
cised under  your  supervision  and  direction  as  Secretary  of  War." 

We  have  now  finished  our  general  survey  and  will  proceed  to  con- 
sideration  of   the  duties   of   the   Quartermaster  Corps. 

THE  QUARTERMASTER  CORPS 

The  Quartermaster  Corps  is  charged  with  the  duty  of  providing  means 
of  transportation  of  every  character,  either  under  contract  or  in  kind, 
which  may  be  needed  in  the  movement  of  troops  and  material  of  war. 
It  furnishes  all  public  animals  employed  in  the  service  of  the  Army,  the 
forage  consumed  by  them,  wagons  and  all  articles  necessary  for  their 
use,  and  the  horse  equipments  for  the  Quartermaster  Corps.  It  furnishes 
clothing,  camp  and  garrison  equipage,  barracks,  storehouses,  and  other 
J^uildings ;  constructs  and  repairs  roads,  railways,  bridges,  builds  and 
charters  ships,  boats,  docks,  and  wharves  needed  for  military  purposes; 
supplies  subsistence  for  enlisted  men  and  others  entitled  thereto;  sup- 
plies articles  for  authorized  sales  and  issues ;  furnishes  lists  of  articles 
authorized  to  be  kept  for  sale;  gives  instructions  for  procuring,  dis- 
tributing, issuing,  selling,  and  accounting  for  all  quartermaster  and 
subsistence  supplies ;  has  charge  of  the  supply  and  distribution  of  and 
accounting  for  funds  for  the  payment  of  the  Army,  and  such  other 
financial  duties  as  are  specially  assigned  to  it;  and  attends  to  all  matters 
connected  with  military  operations  which  are  not  expressly  assigned  to 
some  other  bureau  of  the  War  Department.  The  Quartermaster  Corps 
transports  to  the  place  of  issue  and  provides  storehouses  and  other  rneans 
of  protection  for  the  preservation  of  stores  supplied  for  the  Army  by 
other   departments. 

Please  notice  especially  one  clause  just  read,  "And  attends  to  all  matters 
connected  with  military  operations  which  are  not  expressly  assigned  to 
some  other  bureau  of  the  War  Department." 

Under  this  the  Quartermaster  Corps  becomes  inevitably  the  one 
charged  with  unlimited  responsibilities  as  the  science  of  war  demands 
new  accessories  or  develops  new  problems. 

The  fixed  duties  of  the  Quartermaster  Corps  if  performed  in  their 
entirety  by  one  man  would  require  him  to  be : 


Field    Quartermaster's   Handbook  7 

1.  A  Railroad  Expert.  5.   Architect.  10.  Banker. 

2.  Civil  Engineer.  6.    Food  Chemist.  11.  Motor  Expert. 

3.  Ship  Constructor.      7.   Industrial  Chemist.  12.  Electrical  Engineer 

4.  Builder.  8.   Accountant.  13.  Navigator. 

9.   Textile  Expert. 

In  fact  there  seems  hardly  any  profession  or  scientific  accomplishment 
from  which  something  of  use  and  efficiency  cannot  be  brought  to  ad- 
vantage into  the  service  of  the  Quartermaster  Corps.  It  has  been  the 
custom  of  the  past  to  regard  the  transportation,  feeding,  clothing,  and 
equipping  of  an  Army  as  subordinate  and  inferior.  Arms,  brains  and 
courage  are  the  first  requirements,  but  the  outstanding  facts  of  the  present 
war  indicate  plainly  the  mobilization  of  industries  as  well  as  of  arms. 
The  really  efficient  Quartermaster  of  the  future  will  be  an  expert  man 
of  business  as  well  as  versed  in  war,  a  man  knowing  sources  of  supply, 
best  and  quickest  methods,  as  well  as  the  diversifications  of  modern 
business. 

In  reviewing  the  work,  of  the  Quartermaster  Corps,  its  failures,  red 
tape  and  alleged  inefficiency,  do  not  fail  to  keep  in  mind  the  general  work 
it  is  called  upon  to  perform.  At  present  our  Army  in  round  numbers 
consists  of  about  one  hundred  thousand  men.  Prior  to  the  present  fiscal 
year  which  ends  June  30th  next,  the  authorized  expenditures  for  the 
Army  totaled  about  one  hundred  million.  This  present  fiscal  year  the 
Army  appropriations  reached,  without  mobilization  expenses  of  many 
millions,  the  total  of  three  hundred  imillions ;  of  this  amount  the  Quarter- 
master Corps  is  charged  with  the  disbursement  of  about  one  hundred 
and  eighty  millions.  If  you  compare  with  this  a  corporation  with  whose 
business  you  are  familiar,  that  does  a  business  of  twenty  millions  a 
year ;  then  multiply  this  nine  times ;  add  to  it  the  peculiarities  of  service 
in  the  Philippines,  Hawaii,  Canal  Zone,  and  Porto  Rico,  you  will  then 
have  a  conception  of  the  work  the  Quartermaster  Corps  is  called  upon 
to   perform. 

Under  an  Act  of  August  24,  1912,  the  office  establishments  of  the  Quarter- 
master General,  the  Commissary  General,  and  the  Pay  Master  General 
of  the  Army  were  consolidated  and  constituted  into  a  single  bureau  of  the 
War  Department  to  be  known  hereafter  as  the  Quartermaster  Corps, 
and  its  head  to  be  named  the  Chief  of  the  Quartermaster  Corps.  This 
action  consolidated  the  former  Quartcrmaster,*Subsistence  and  Pay  De- 
partments of  the  Army  into  one  corps,  and  brought  the  entire  work  of 
the  three   separate   departments  under  one  supervision. 

The  present  commissioned  personnel,  in  addition  to  non-commissioned 
officers  and  privates  of  the  Quartermaster  Corps  and  civilian  employees, 
is  composed  of  the  following: 

Major  General    1 

Brigadier  Generals    2 

Colonels      14 

Lieutenant  Colonels    27 

Majors       .- 52 

Captains      109 

2d  Lieutenants    72 

Total  277 


B  Field    Quartermaster's   Handbook 

Historically,  the  office  of  the  Quartermaster  General  was  originally 
created  during  the  War  of  the  Revolution  by  resolution  of  Congress 
of  June  16,  1775,  and,  by  subsequent  resolution  dated  July  19,  1775.  The 
appointment  to  the  vacancy  was  vested  in  General  Washington,  and  by 
resolution  of  Dec.  22,  1775,  the  rank  of  Colonel  was  attached  to  the 
office.  The  first  appointee  was  Thomas  Mifflin  of  Pennsylvania,  who 
continued  to  exercise  its  function  until  Aug.  5,  1780.  On  July  25,  1785, 
the  office  expired  on  account  of  statutory  limitation.  After  the  close 
of  active  military  operations  in  1781,  practice  of  supplying  the  troops 
by  system  of  contracts,  which  had  been  resorted  to  during  the  war  and 
had  been  approved  by  resolution  of  Congress,  dated  Oct.  2,  1778,  was 
resumed  and  continued  to  exist  until  its  failure  as  an  efficient  method 
of   supply   was    demonstrated    during  the   War   of    1812. 

The  present  Quartermaster  Department  was  established  by  name  by 
Act  of  March  28,  1812,  and  the  commissioned  personnel  at  that  time 
consisted  of  a  Brigadier  General  as  Quartermaster  General,  four  Deputy 
Quartermasters,  and  as  many  assistant  Deputy  Quartermasters  as  the 
President  decided  were  required.  You  will  accordingly  notice  that  with 
the  consolidation  of  August  24,  1912,  the  Quartermaster  Department  had 
•been  in  existence  a  little  over  one  hundred  years. 

The  second  large  division  of  the  Quartermaster  Corps,  that  of  the 
Subsistence  Department,  was  created  during  the  War  of  the  Revolution 
by  resolution  of  Congress  dated  July  19,  1775^  and  on  the  recommenda- 
tion of  General  Washington,  Jonathon  Trumbull  of  Connecticut  was 
appointed  to  the  office.  The  methods  of  supplying  the  army  with  pro- 
visions having  proved  inadequate,  the  matter  was  investigated  by  a  com»- 
mittee  of  Congress  and  the  Department  was  re-organized  by  resolution 
of  Congress  dated  June  10,  1777.  The  Subsistence  Department  has  ex- 
isted from  that  time  until  its  consolidation  with  the  Quartermaster  and 
Pay  Departments  in  1912  substantially  as  organized. 

The  first  established  army  ration,  as  furnished  by  the  Subsistence  De- 
partment, under  Act  of  April  30,  1790,  consisted  of  the  following: 

1  lb.  of  fresh  or  salt  beef,  or  and  to  each   100  rations : 

3/^  lb.  of  pork  or  bacon,  1  qt.   of   salt, 

1  lb.  of  flour,  2  qts.  of  vinegar, 

3^  gill  of  spirits;  2  lbs.  of  soap, 

•*  ""  1  lb.  of  candles. 

By  act  of  March  3,  1779,  the  regular  spirit  ration  was  reduced  to 
^2  gill  and  comimanding  officers  were  authorized  to  make  extra  issue 
of  spirits  as  the  rate  of  ^  gill  per  ration  "in  cases  of  fatigue  service 
or  other  extraordinary  occasions."  The  issue  of  spirits  as  a  component 
part  of  a  ration  was  discontinued  by  executive  order  in  1832,  and  an 
issue  of  coffee  and  sugar  was  substituted  therefore  at  the  rate  of  four 
pounds  of  coffee  and  eight  pounds  of  sugar  to  one  hundred   rations. 

The  last  of  the  three  departments  combined  in  the  Quartermaster  Corps 
is  the  Pay  Department.  A  system  of  payment  of  troops  by  means  of 
regimental  pay  masters  had  been  prescribed  by  several  resolutions  of 
Congress  during  the  government  under  the  Articles  of  Confederation. 
The  Office  of  Pay  Master  General  had  also  been  established  but  had 
ceased  to  exist  prior  to  the  organization  of  the  government  under  the 


Field    Quartermaster's   Handbook  9 

Constitution  and  the  office  and  duties  of  Pay  Master  General  were  merged 
in  those  of  Commissioner  of  Army  Accounts  by  resolution  of  Congress 
dated  March  3,  1787.  A  system  of  regimental  pay  masters  established 
during  the  War  of  the  Revolution  was  organized  and  continued  in  the 
military  force,  authorized  by  the  Act  of  Sept.  29,  1789.  The  various 
minor  changes  and  increases  in  the  Pay  Department  remained  practically 
as  originally  organized  until  the  consolidation  into  the  Quartermaster 
Corps  by  Act  of  August  24,  1912, 


CHAPTER  I. 

It  may  be  interesting  to  detail  how  the  Quartermaster  Corps  gets 
its  funds,  accounts  for  and  disburses  the  same,  as  well  as  the  organiza- 
tion of  the  various  offices  of  the  Quartermaster  Corps. 

1st — The  Source  from  which  Funds  Are  Obtained: 

All  supplies  and  services  furnished  the  Army  by  the  Quartermaster 
Corps  are  procured  from  the  funds  appropriated  therefore  annually  by 
an  act  of  Congress  entitled,  "An  act  making  appropriation  for  the  sup- 
port of  the  Army,  etc.",  generally  referred  to  as  "The  Army  Appro- 
priation Act."  Congress  appropriates  the  funds  on  an  itemized  budget 
presented  to  the  House  Committee  of  Military  Affairs  by  the  Quarter- 
master General,  in  person,  usually  in  December  or  January  of  each  year 
for  the  funds  required  for  the  fiscal  year  beginning  the  1st  of  July  next. 
To  the  House  Committee  of  Military  Affairs,  the  Quartermaster  General 
reports  his  approximate  expenditures  for  the  fiscal  year  then  ending  and 
under  each  appropriation  and  item  thereunder  the  purposes  for  which  the 
money  is  required.  After  satisfying  itself,  the  committee  then  makes 
such  recommendations  to  the  House  as  to  the  amount  which  it  considers 
the  House  should  appropriate  for  the  support  of  the  Army  for  the 
coming  fiscal  year.  The  present  appropriation  bill,  for  exa,mple,  is  con- 
tained in  Bulletin  33  of  the  War  Department,  1916,  but  we  will  defer 
the  discussion  with  reference  to  the  individual  appropriations  of  money 
allotted  to  the  Quartermaster  Corps   for  later  treatment. 

The  word  "appropriations"  as  used,  means  the  various  amounts  au- 
thorized by  Congress  in  the  annual  act  making  appropriation  for  the 
support  of  the  Army  to  be  expended  for  the  purposes  indicated  by  the 
title  and  context  thereof  by  the  Quartermaster  Corps  in  accordance  with 
law  and   regulations. 

The  money  appropriated  in  support  of  the  Army  and  disbursed  by 
the  Quartermaster  Corps  is  accounted  for  under  twenty-one  separate 
headings,  as  follows : 

1.  Pay.  *5.     Regular  supplies. 

2.  Philippine  scouts.  *6.     Incidental  expenses. 

3.  Mileage.  *7.    Transportation  of  the  Army. 
*4.    Subsistence.  *SJ    Water  and  sewers. 

*9.  Clothing — camp  and  garrison  equipage. 

10.  Horses  of  cavalry,  artillery  and  engineers,  etc. 

11.  Barracks  and  quarters. 

12.  Military  post  exchanges. 

13.  Roads,  walks,  wharves  and  drainage. 

14.  Construction  and  repair  of  roads,  etc.,  in  Alaska. 

15.  Barracks  and  quarters,  Philippine  Islands. 

16.  Construction  and  repair  of  hospitals. 

17.  Quarters  for  hospital  stewards. 

18.  Shooting  galleries  and  ranges. 

19.  Maintenance,  Army  War  College. 

*  Accounted  for  under  one  head,  "Supplies,  Services  and  Trans- 
portation."- 

10 


Field    Quartermaster's   Handbook  11 

20.  Rent  of  buildings  for  Quartermaster  Corps  in  District  of  Col- 
umbia and  elsewhere. 

21.  Claims  for  damages,  etc.,  lo  private  property. 

Under  the  various  appropriations  above  specified,  there  are  657  num- 
bered items  and  sub-items  which  are  used  for  purposes  of  identification 
on  all  requisitions  for  supplies  and  services,  and  in  money  vouchers  and 
invoices  of  supplies.  For  example :  Item  No.  229E  would  cover  "repairs 
to  automobiles,  including  spare  parts  and  accessories.  Appropriation 
Supplies,  Services  and  Transportation,  Q.  M.  C."  Of  course,  it  is  not 
required  in  the  service  that  each  one  of  these  items  should  be  memorized, 
but  a  printed  list  of  them  is  issued  from  the  office  of  the  Quartermaster 
General,  and  as  many  copies  as  may  be  needed  distributed  to  the  variouf. 
offices. 

The  cost  of  all  supplies  and  services  is  charged  to  the  appropriation 
or  appropriations  indicated  by  the  wording  of  the  Act  and  the  purpose 
for  which  the  article  or  the  service  is  required.  Section  7  of  the  Act 
making  appropriation  for  the  support  of  the  Army  for  the  fiscal  year 
ending  June  30,  1913,  and  for  other  purposes,  provides  "that  the  ap- 
propriations herein  provided  for  the  several  departments  consolidated 
under  this  act  shall  be  available  for  the  consolidated  Corps  herein 
created." 

The  various  classes  of  offices  of  the  Quartermaster  Corps  are  as  follows : 

(A)  The  Office  of  the  Quartermaster  General  of  the  Army,  which" 
is  in  Washington,  D.   C. 

(B)  The  offices  of  the  Department  Quartermaster,  of  which  there 
are  one  each  at  the  headquarters  of  each  territorial  department.  These 
offices  are  at  present  located  as   follows : 

Governors  Island,  N.  Y. — Eastern  Dept.,  to  which  is  attached  the  army 
posts  in  the  Canal   Zone  and   Porto  Rico. 
Chicago,  111.,  Central   Dept. 
San  Antonio,  Tex.,  Southern  Dept. 

San  Francisco,  Cal.,  Western  Dept.     To  which  is  attached  Alaska. 
Hawaiian  Department. 
Manila,  P.  I.,  Philippine  Department. 

(C)  The  offices  of  the  various  Depot  Quartermasters  in  charge 
of  general  depots  of  supply  are  in  the  following  places : 

1.  Boston,  Mass.  5.  Omaha,  Nebr., 

2.  Chicago,   111.  6.  Philadelphia,  Pa. 

3.  Jeflfersonville,  Ind.  7.  St.  Louis,  Mo. 

4.  New  York  City,  N.  Y.       8.  San  Antonio,  Tex. 

9.     San  Francisco.  Cal. 

(D)  The  offices  of  quartermasters  at  posts,  garrisoned  by  Coast 
Artillery  and  by  mobile  troops.  The  number  of  garrison  posts  in  the 
Eastern  Department,  which  comprises  twenty-two  states  and  the  District 
of  Columbia,  on  the  Eastern  and  Southern  seaboard,  in  addition  to  Porto 
Rico  and  the  Canal  Zone,  is  eighty. 

(E)  Quartermasters  at  independent  stations  not  coming  under  the 
above  classes  and  under  the  direct  control  of  the  Quartermaster  General 
of  the  Army. 


12  Field    Quartermaster's   Handbook 

(F)  Officers  of  constructing  Quartermasters  who  have  in  charge 
the  supervision  of  construction  work  of  the  Quartermaster  Corps  at 
posts  or  stations  where  assigned  and  who  are  also  under  the  direct  con- 
trol of  the  Quartermaster  General  of  the  Army. 

(G)  Office  of  the  general  superintendent  of  the  Army  Transport 
service. 

(H)  Office  of  a  Transport  Quartermaster,  which  may  be  also 
aboard  a  transport. 

The  office  organizations  through  which  it  transacts  its  business  are 
as  follows : 

For  the  office  of  the  Quartermaster  General    (five  divisions) 

1.  Administrative  division: 

Mail  and  record  branch,  Administrative  branch. 

Personnel  branch. 

2.  Finance  and  accounting  division: 

Contract  branch,  Officers'  money  accounts  branch. 

Finance  branch,  Property  account  branch, 

Bookkeeping  and  accounting  branch. 

3.  Supplies  division: 

Miscellaneous  supplies  branch.  Subsistence  supplies  branch. 

Clothing  and  equipage  branch. 

4.  Construction  and  repair  division: 

Construction  branch,  Mechanical  branch, 

Miscellaneous  branch,  Reservation  branch. 

Drafting  branch. 

5.  Transportation  division: 

Land  transportation  branch.  Water  transportation  branch. 

Remount  branch. 

For  the  offices  of  Dept.  Quartermaster,    (3  divisions) 
1.    Administrative  division: 

Mail  and  record  branch,  Personnel  and  miscellaneous  branch. 

2      Finance  and  accounting  division: 

Finance   branch,  Accounting  branch. 

3.  Supplies  division  (including  transportation  and  construction  and 
repair) : 

Subsistence  supplies  branch,  Transportation  branch, 

Miscellaneous  supplies  branch.  Construction  and  repair  branch. 

For  the  offices   of  the   Depot   Quartermaster,    (3  divisions) 

1.  Administrative  division: 

Mail  and  record  branch,  Personnel  and  miscellaneous  branch. 

2.  Finance  and  accounting  division: 

Finance  branch,  .  Accounting  branch. 

3.  Supplies  division  (including  transportation): 
Supplies  branch.  Purchasing  branch, 

Transportation  branch. 
For  the  offices  of  the  Quartermasters  at  posts   (4  divisions) 

1.  Administrative  division: 

Mail  and  record  branch,      Personnel  and  (miscellaneous  branch. 

2.  Finance  and  accounting  division: 


Field   Quartermaster's   Handbook  13 

3.  Supplies  division: 

Subsistence   supplies  branch,  Clothing  and  equipage  branch. 

Miscellaneous  branch. 

4.  Transportation  and  construction  and  repair  division: 
Transportation  branch,  Construction  and   repair  branch. 

We  have  now  considered  the  following  subjects  in  general  outline,  viz: 

1.  Creation    of    War    Department    among    the    Executive    Depart- 
ments. 

(a.)    Names  of  the  10  Departments. 

2.  Corps  and  departments  of  War  Department. 
(a.)     Names  of  the  12  Corps,  etc. 

(b.)     Duties  of  each  except  Q.  M.  C. 
(c.)     Duties  of  Q.  M.  C. 

3.  Appropriations: 
(a.)     Names  of  each. 

(b.)     Items  and  sub-items  of 
(c.)     How  costs  are  charged- 

4.  The  eight  classes  of  Quartermaster  Offices: 
(a)     Quartermaster  General  (One) 

(b.)     Department  Quartermasters   (Five). 

(c.)     Depot  Quartermasters. 

(d.)     Post  Quartermasters. 

(e.)     Independent  Quartermasters. 

(f.)     Constructing  Quartermasters. 

(g.)     Superintendent  Army  Transport  Service. 

(h.)     Transport  Quartermaster. 

5.  The  office  organization  of  the  various  classes  of  Quartermaster 
Offices. 

Next  follows  the  personnel  of  the  Quartermaster   Corps,  which  con- 
sists of: 

(a.)     Commissioned  Officers. 
(b.)     Civilians. 

1.  Clerks. 

2.  Technical  employes. 

3.  Messengers. 

4.  Laborers,  etc. 
(c.)     Enlisted. 

1.  Quartermaster  Sergeants,  Senior  grade. 

2.  Quartermaster  Sergeants. 
•  3.    Sergeants,  1st  class. 

4.  Sergeants. 

5.  Corporals. 

6.  Cooks. 

7.  Privates,  1st  class. 

8.  Privates. 

All  trades  and  qualifications  are  represented  in  the  enlisted  personnel 
of  the  Quartermaster  Corps. 


14  Field   Quartermaster's   Handbook 

The  grade   of   Quartermaster   Sergeant,   senior  grade,  includes: 

(a.)     Master  Electrician. 

(b.)     Instructor,  Q.  M.  C.  School. 

(c.)     Inspector  of  Subsistence  Stores. 

(d.)     Engineer  of  Motor  Transport. 

The  grade  of  Quartermaster  Sergeant  provides  men  to  act  as  store- 
keepers and  also  as  clerks  to  Quartermasters. 

The  grade  of  Sergeant,   1st  class,  includes : 

(a.)     Foremen  Engineers. 

(b.)     Truckmasters. 

(c.)     Bakers. 

(d)     Clerks. 

(e.)  Packmasters,  Foremen  Plumbers,  Foremen  Mechanics,  Foremen 
Blacksmiths  and  Horseshoers,  Trainmasters,  Foremen  Carpenters  and 
Foremen  Painters. 

The  grade   of   Sergeant   includes : 

(a.)     Clerks,  stenographers  and  typewriters. 

(b)     Storekeepers  and  Foragemasters. 

(c.)     School  Teachers. 

(d.)     Electricians. 

(e.)  Engineers,  Assistant  Truckmasters,  Machinists  and  Chauf- 
feurs. 

(f.)     Bakers,  Blacksmiths,  Painters,  Plumbers,  etc. 

Those  of  the  grade  of  Corporal  and  the  Privates  are  intended  to  serve 
as  laborers,  storekeepers,  assistants  and  helpers  on  the  general  work  of 
the  Corps. 

We  will  next  enquire  how  the  Quartermaster  Corps  purchases  its 
supplies  and  engage  its  services. 

With  operations  so  various  and  being  accountable  as  well  as  respon- 
sible for  vast  sums  of  monej%  more  or  less  rigid  rules  are  necessary. 

An  officer  of  the  Quartermaster  Corps  may  have  permission  or  be 
ordered  to  make  a  contract  or  a  purchase  but  he  alone  is  responsible 
under  the  laws  and  regulations  for  his  action.  Nor  can  he,  except  under 
certain  unusual  circumstances,  make  a  contract  or  purchase  without 
inviting  competition.  Nor  can  any  officer  of  the  Quartermaster  Corps, 
or  any  officer  doing  duty  therein,  be  concerned  directly  or  indirectly  in 
the  purchase  or  sale  of  any  article  intended  for  or  appertaining  to  the 
<iepartment,  except  on  account  of  the  United  States.  Nor  can  an  officer 
accept  voluntary  service  under  this  law :  "Hereafter  no  Department  or 
officer  of  the  United  States  shall  accept  voluntary  service  for  the  Govern- 
ment or  employ  personal  service  in  excess  of  that  authorized  by  law, 
except  in  cases  of  sudden  emergency  involving  the  loss  of  human  life 
or  the   destruction   of  property." 

The  general  act  authorizing  purchases  is  the  following:  "No  contract 
or  purchase  on  behalf  of  the  United  States  shall  be  made,  unless  the 
same  is  authorized  by  law  or  is  under  an  appropriation  adequate  to  its 
fulfilment,  except  in  the  War  and  Navy  Departments,  for  clothing,  sub- 
sistence, forage,  fuel,  quarters,  transportation  or  medical  and  hospital 
supplies,  which  however,  shall  not  exceed  the  necessities  of  the  current 
year." 


Field    Quartermaster's   Handbook  15 

As  a  general  rule  supplies  must  be  advertised,  for  the  law  providing 
that  "All  purchases  and  contracts  for  supplies  or  services  in  any  of  the 
Departments  of  the  Government,  except  for  personal  services,  shall  be 
imade  by  advertising  a  sufficient  time  previously  for  proposals  respecting 
the  same  when  the  public  exigencies  do  not  require  the  immediate  de- 
livery of  the  articles  or  performance  of  the  service.  When  immediate 
delivery  or  performance  is  required  by  the  public  exigency  the  articles 
or  service  required  may  be  procured  by  open  purchase  or  contract  at 
the  places  and  in  the  manner  in  which  said  articles  are  usually  bought 
and   sold   or  such   services   engaged   between   individuals." 

"Hereafter,  except  in  cases  of  emergency  or  where  it  is  impracticable 
to  secure  competition,  the  purchase  of  all  supplies  for  the  use  of  the 
various  departments  and  posts  of  the  Army  and  of  the  branches  of 
the  Army  service  shall  only  be  made  after  advertisement,  and  shall  be 
purchased  where  the  same  can  be  purchased  the  cheapest,  quality  and 
cost  of  transportation  and  the  interests  of  the  Government  considered, 
but  every  open-market  emergency  purchase  made  in  the  manner  com- 
mon among  business  men  vviiich  exceeds  in  amount  one  hundred  dollars 
shall  be  reported  for  approval  to  the  Secretary  of  War  under  such  regu- 
lations as  he  may  prescribe." 

"That  all  purchases  of  said  supplies,  except  in  cases  of  emergency, 
which  must  be  at  once  reported  to  the  Secretarj-  of  War  for  his  approval, 
shall  be  made  by  contract  after  public  notice  of  not  less  than  ten  days 
for  small  amounts  for  immediate  use,  and  of  not  less  than  from  thirty 
to  sixty  days  whenever,  in  the  opinion  of  the  Secretary  of  War,  the 
circumstances  of  the  case  and  conditions  of  the  service  shall  warrant 
such  extension  of  time.  The  award  in  every  case  shall  be  made  to  the 
lowest  responsible  bidder  for  the  best  and  most  suitable  article,  the 
right  being  reserved  to  reject  any  and  all  bids." 

"Hereafter  the  purchase  of  supplies  and  the  procurement  of  services 
for  all  branches  of  the  Army  service  may  be  made  in  open  market,  in 
the  manner  common  among  business  men,  when  the  aggregate  of  the 
amount  required  does  not  exceed  five  hundred  dollars ;  but  every  such 
purchase  exceeding  one  hundred  dollars  shall  be  promptly  reported  to 
the  Secretary  of  War  for  approval,  under  such  regulations  as  he  may 
prescribe." 

In  addition  to  the  above,  "Emergency  purchases  of  quartermaster  stores 
payable  from  appropriations,  for  incidental  expenses,  army  transporta- 
tion, and  regular  supplies,  not  exceeding  $200  in  any  one  case,  may  be 
made  under  the  authority  of  the  department  commander,  but  purchases 
under  this  authority'  should  be  avoided  as  much  as  possible  by  timely 
requisitions." 

You  have  doubtless  observed  the  words  "supplies"  and  "services." 

The  word  "supplies"  covers  all  those  things  which  the  well  known 
needs  of  the  public  service  require. 

"Services"  are  of  two  kinds : 

Personal  and  Non-personal. 

Personal  services  are  obtained  from  the  following  sources: 

(a.)     From  civil  life  as  in  an  emergency  or  for  a  job. 

(b.)     From  Civil  Service  registers. 


16  Field    Quartermaster's   Handbook 

(c.)     Through  enlistment  in  the  Quartermaster  Corps. 

The  definition  of  "Personal  service"  is  "Whoever  works  personally  as. 
a  servant  of  the  Government  renders  personal  service  under  the  meaning 
of  section  3709  of  the  Revised  Statutes.  Personal  services  may  be  either 
skilled  or  unskilled ;  may  be  rendered  pursuant  to  informal  agreement 
or  contract,  by  individuals  or  firms  or  their  agents;  but  all  considera- 
tion of  material  is  excluded." 

Non-personal  services  include  securing  of  telephone  service,  water, 
electric  light,  shoeing  animals,  wagon  transportation,  hauling,  ferry 
service,  printing,   rentals,  etc. 

The  method  by  which  supplies  may  be  purchased  and  services  engaged 
are    as    follows : 

First- -By  contract  reduced  to  writing  and  signed  by  the  contract- 
ing parties  with  their  names  at  the  end  thereof : 

(1)  After  advertising,  with  the  lowest  responsible  bidder,  for  the 
best  and  most  suitable  supplies  or  services. 

(2)  After  advertising,  with  other  than  the  lowest  responsible 
bidder,  when  proposals  received  are  above  the  market  prices  or  other- 
wise unreasonable. 

(3)  Without  advertising  when  it  is  impractical  to  secure  com- 
petition. • 

(4)  Without  readvertisement  when  proposals  have  been  invited 
and  none  have  been  received. 

(5)  Without  advertising,  when  immediate  delivery  or  performance 
is  required  by  public  exigency. 

Second — By  proposal  and  acceptance  agreement  or  by  proposal  and 
letter  of  acceptance,  unless  there  is  involved  the  construction,  repair, 
or  alteration  of  public  works    (including  vessels). 

When  delivery  or  performance  is  to  be  completed  within  sixty  (60) 
days,  and  the  total  amount  or  cost  involved  does  not  exceed  $5,000,  or 

When  the  total  cost  of  the  supplies  or  services  does  not  exceed  $500, 
irrespective  of  the  time  of  delivery  or  performance : 

(1)  After  advertising,  with  the  lowest  responsible  bidder  for  the 
best  and  most  suitable   supplies   or  services. 

(2)  After  advertising,  with  other  than  the  lowest  responsible 
bidder,  when  proposals  received  are  above  the  market  price  or  other- 
wise unreasonable. 

(3)  Without  advertising,  when  it  is  impracticable  to  secure  com- 
petition. 

(4)  Without  readvertisement,  when  proposals  have  been  invited 
and  none  have  been  received. 

(5)  Without  advertisement,  when  immediate  delivery  or  perform- 
ance is  required  by  a  public  exigency. 

Third — By  open-market  purchase  (without  advertisement  or  con- 
tract) in  the  manner  common  among  business  men,  when  the  delivery 
or  performance  immediately  follows  the  award  or  bargain : 

(1)  When  the  aggregate  amount  or  cost  of  the  supplies  or  services 
to  be  procured  does  not  exceed  $500  in  amount. 


Field    Quartermaster's    Handbook  17 

(2)  When  immediate  delivery  or  performance  is  required  by  a 
public  exigency. 

(3)  When  exceptional  articles  of  subsistence  stores  are  to  be  pro- 
cured. 

(4)  When  it  is  impracticable  to  secure  competition. 

(5)  When  proposals  have  been  invited  and  none  received. 

(6)  When  proposals  received  are  above  the  market  price  or  other- 
•\vise  unreasonable. 

(7)  When  the  service  is  for  newspaper  advertising. 

(8)  When  purchases  are  made  from  Indians. 

For  purposes  of  accounting  and  business  methods,  services  are  divided 
into  four  classes  as  follows: 

Class  I  which  includes  personal  and  non-personal  required  in  connec- 
tion with  pay,  supply,  equipment,  subsistence  and  shelter  of  troops  in 
garrison  or  in  the  field  which  can  be  anticipated  and  estimated  for  in 
advance. 

Class  n  which  includes  like  services  to  those  in  Class  I  but  which 
are  incidental  or  emergent. 

Class  III  includes  all  services  for  repairs  to  public  buildings,  roads, 
walks,  wharves,  drains,  plumbing,  heating,  etc. 

Class  IV  including  all  other  services  required  not  embraced  in  Classes 
I,  II  and  III,  like  new  constructions,  or  other  projects,  not  repairs. 

Supplies  are  in  like  manner  divided  into  five  classes  as  follows : 

Class  "A"  which  includes  most  of  the  usual  articles  used  by  troops. 

Class  "A-1"  which  includes  all  subsistence  stores. 

Class  "B"  which  includes  all  supplies  required  in  repairs  to  public 
buildings,  roads,  walks,   wharves,   plumbing,   heating,   etc. 

Class  "C"  which  includes  all  clothing. 

Class  "D"  which  includes  all  other  supplies  not  embraced  in  the  other 
classes. 

These  classifications  of  supplies  and  services  have  definite  and  distinct 
uses  in  the  transaction  of  business  as  we  shall  see  later. 


CHAPTER  II. 

The  problem  here  presented  will  be  the  establishment  of  a  camp 
for  an  Infantry  Division  of  approximately  15,000  men  at  a  point 
in  New  York  State  to  be  known  as  Camp  X.  The  work  of  establish- 
ing this  camp  is  to  be  done  by  Major  John  Doe,  Q.  M.  C,  U.  S.  R. 

The  aim  will  be  to  give  you,  in  outline,  the  duties  that  you  are  liable 
to  be  called  upon  to  perform  in  the  event  of  active  service. 

It  should  be  borne  in  mind  that  this  problem  is  applicable  to  both  larger 
and  smaller  commands,  in  other  words,  that  the  same  general  principles 
would  be  involved ;  also  that  the  duties  of  Quartermasters,  both  Captain 
and  Major,  are  essentially  of  the  same  character,  and  the  method  of 
securing  supplies,  paying  therefor  and  in  fact  everything  herein  explained, 
applies  to  your  duties  when  in  camp,  as  in  this  problem,  or  anywhere  else. 

Major  Doe  receives  orders  from  The  Adjutant  General  of  the  Army, 
Washington,  D.  C,  to  report  to  the  Commanding  General,  Depart- 
ment of  the  East,  at  Governor's  Island,  New  York  -Harbor,  for  active 
duty. 

AT  DEPARTMENT  HEADQUARTERS 

Upon  arrival  at  Headquarters  Major  Doe  inquires  for  and  reports 
to  the  Department  Adjutant,  showing  his  orders  from  Washington. 
He  will  then  receive  an  order  worded  about  as  follows: 

HEADQUARTERS,  EASTERN  DEPARTMENT, 

Governor's  Island,  New  York,  Alarch  1,  1917. 
Special  Orders,  No.  143. 

1.  Under  War  Department  instructions  of  February  25,  1917,  Major 
John  Doe,  Q.  M.  C,  U.  S.  R.,  is  detailed  for  duty  as  Quartermaster, 
Mobilization  Camp  X,  N.  Y.,  and  will  proceed  to  the  camp  with  the 
lea,st  practical  delay  and  prepare  same  for  the  reception  of  troops. 

Upon  the  completion  of  this  duty  he  will  return  to  these  head- 
quarters, unless  otherwise  ordered. 

The  travel  directed  is  necessary  in  the  military  service. 

By  Command  of  Major  General  White. 

K.  T.  JONES, 
OFFICIAL,  Colonel,  C.  A.  C, 

W.  A.  DOWNS,  Chief  of  Staff. 

Adjutant  General,  Adjutant. 

He  then  proceeds  to  the  office  of  the  Department  Quartermaster,  and 
reports  to  him,  showing  his  order  and  requesting  detailed  instructions, 
which  for  the  purpose  of  this  problem  will  be  assumed  to  be  given  as 
follows : 

(a)  The  camp  site  has  been  selected  and  leased  by  the  govern- 
ment in  advance. 

*  For  detailed  explanation  of  uniform  and  equipment  required  and 
where  to  procure  it  see  Appendix  "A." 

18 


Field   Quartermaster's  Handbook  19 

(b)  The  troops  will  begin  to  arrive  at  the  camp  in  about  two 
weeks. 

(c)  The  troops  will  arrive  equipped  with  the  uniform  they  wear, 
blankets  and  ordnance  only. 

(d)  A  company  of  Engineers,  equipped  for  field  service,  will  ar- 
rive at  the  camp  on  the  third  day  to  assist  in  laying  out  the  camp 
site. 

(e)  A  superintendent  of  construction  will  report  at  once. 

(f)  An  of!ice  and  the  necessary  wagon  transportation  for  camp 
purposes  will  be  procured  locally  as  needed, 

These  are  desirable  conditions,  not  all  of  which  will  maintain,  but 
information  should  be  secured  on  all  of  the  points  mentioned. 

After  receiving  these  instructions  Major  Doe  should  request  the 
services,  temporarily,  of  clerk  from  the  office  force  and  proceed  about  as 
follows : 

1.  Write  a  letter  requesting  that  a  clerk  be  detailed  to  accompany 
him  to  Camp  X.  As  this  letter  will  be  written  in  accordance  with 
the  form  laid  down  for  all  official  letters  of  the  War  Department^ 
it  is  given  in  full. 

OFFICE  OF  THE  QUARTERMASTER, 

Camp  X,  N.  Y.,  March  1,  1917. 
FROM:  Quartermaster, 

TO:  Commanding  General,  Eastern  Department, 

SUBJECT:  Assignment  of  a   clerk. 

1.     It   is    requested   that    a   competent   and   experienced    clerk   be 
assigned  to  this  camp  and  ordered  to  report  immediately  for  duty. 

JOHN  DOE, 
Major  Q.  M.  C,  U.  S.  R. 

2.  Write  a  letter  requesting  that  the  following  be  invoiced  and 
shipped  to  him  by  express,  viz: 

(a)  One  typewriter, 

(b)  One  field  desk,  packed  with  necessary  stationery  and  the  fol- 
lowing books,  etc.: 

Army  regulations. 
Quartermaster  Manual. 
Field  Service  Regulations. 

General    Orders    No.    39,    War    Department,    1915    (equipment    cir- 
cular). 

Table  of  Organizations. 
Emergency  Check  Book- 
Railroad  Guide. 

Circular  28,   O.   Q.   M.  Corps,   1913   (Class  "A"  circular). 
Circular  12,  Q.   M.  G.  O.,  1916  (blank  form  circular). 
Circular  16,  Q.  M.  G.  O.,  1916   (railroad  routing  circular). 
One  Book  of  Transportation  Requests,  containing  100  requests. 
One    Book    of    Telegraph    Blanks,    containing    100    telegrams. 


20  Field    Quartermaster's   Handbook 

A  supplj  of  following  Q.  M.  C.  Forms : 

Circular  Proposals  (Forms  No.  118,  119,  119a  and  119b). 

Leases   (Form  No.  101). 

Bills  of  Lading,  complete  (Forms  No.  153,  154,  155,  156  and  151). 

3.  He  should  next  prepare  an  Estimate  of  Funds  (Form  No.  34) 
for  an  amount  sufficient  for  the  preliminary  work  of  the  camp,  asking 
for  the  following  amounts: 

Appropriation :  Supplies,  Services  and  Transportation ;  ten  thousand 
dollars   ($10,000). 

Appropriation:  Barracks  and  Quarters;  two  thousand  dollars  ($2,- 
000),  and  that  these  atnounts  be  at  once  placed  to  his  credit  with  the 
Treasurer  of  the  United  States. 

For  illustration  see  Appendix  "B." 

4.  Write  a  letter  requesting  that  the  following  personnel  be  ordered 
to  the  camp  immediately: 

1  Captain,  assistant.  1  Requisition  Clerk. 

1  Chief  Clerk.  1  Construction  and  Repair  Clerk. 

1  Stenographer.  1  Transportation  Clerk. 

2  Finance  Clerks.  3  Clerks,  misc.  work. 
1  Record  Clerk.  2  Checkers. 

At  Subsistence  Warehouse. 
1  Quartermaster  Sergeant. 
8  Assistants  (2  Corporals,  4  Privates  1st  Class,  2  Privates). 

At  Clothing  Warehouse. 
1  Quartermaster  Sergeant. 

3  Assistants  i,l  Corporal,  2  Privates  1st  Class). 

At  Equipment  Warehouse. 

1  Quartermaster   Sergeant. 

5  Assistants  (2  Corporals,  1  Private  1st  Class,  2  Privates). 

At  Corral. 
1  Quartermaster  Sergeant,  wagonmaster. 
1  Sergeant  Q.  M.  Corps,  assistant  wagonmaster. 
1  Sergeant  Q.  M.  Corps,  in  charge  of  property. 
14  Privates  1st  Class,  teamsters. 

6  Chauffeurs  (Sergeant  Q.  M.  C). 

At  Bakery. 

4  Sections  of  Bakery  Company,  complete  (See  Table  of  Organiza- 
tions). 

Miscellaneous  Employees. 
3  Stationary  Engineers  (or  2  Engineers  and  1  Electrician),  at  pump 
houses. 

1  Wheelwright 
1   Blacksmith. 
1  Machinist. 


Field   Quartermaster's   Handbook  21 

The  balance  of  the  employees  will  be  secured  near  the  camp — 
4  Watchmen  (at  warehouses,  corral,  shops  and  railroad  yards). 
12  laborers. 

1  Blacksmith,  helper. 
4  Scavengers. 

2  Firemen. 
1  Cook. 

RECAPITULATION. 
(Exclusive  of  Bakery.) 

Commissioned  Officers  -w 2 

Civilian  Clerks  13 

Quartermaster   Sergeants    4 

Sergeants  Q.  M.   Corps 8 

Corporals  Q.   M.   Corps 5 

Privates    1st   Class 21 

Privates    * 4 

Miscellaneous  employees 30 

Total   87 

The  above  is  considered  to  be  a  minimum  force  for  the  work  to 
be  performed.  The  particular  grades  of  non-commissioned  officers 
specified,  for  instance,  may  not  be  available,  but  other  non-commis- 
sioned officers  or  civilians  should  be  provided  to  replace  them. 

PROCEEDING  TO  CAMP 
Having  accomplished  the  above,  and  after  ascertaining  that  the 
Department  Quartermaster  has  no  further  instructions  for  him,  Major 
Doe  now  proceeds  to  Camp  X,  accompanied  by  his  clerk.  For  the 
journey  he  is  allowed  seven  cents  a  mile  as  reimbursement  on  voucher 
Form  No.  337,  W.  D.,  properly  made  out  and  forwarded,  after  com- 
pletion of  the  journey,  to  the  Department  Quartermaster,  or  he  may, 
if  he  so  desires,  present  the  order  he  received  from  the  Department 
Adjutant  to  any  Quartermaster  and  secure  a  Transportation  Request 
(to  be  described  later),  which  when  presented  at  any  railroad  ticket 
office  will  secure  him  the  necessary  ticket.  In  this  case  he  would 
be  reimbursed  for  his  other  expenses  including  sleeping  car  expenses,  etc., 
on  the  same  form  and  in  the  same  manner,  at  the  rate  of  four  cents  per 
mile. 

AT  CAMP 

Camp  X  is  found,  upon  arrival,  to  be  located  three  miles  from 
the  railroad  and  town.  After  securing  lodgings  which  are  at  his  own 
expense,  the  first  thing  to  be  procured  is  an  office;  this  should  be  as 
conveniently  located  with  respect  to  the  town  and  camp  as  possible. 
It  should  consist  of  at  least  two  rooms,  one  as  private  office  and  the 
other  large  enough  to  accommodate  the  clerical  force  soon  to  arrive. 

The  lease  of  this  office  should  be  made  on  Q.  M.  C.  Form  No.  101 
and  in  accordance  with  the  instructions  thereon.  It  should  include 
the  absolutely  necessary  office   furniture. 


22  Field    Quartermaster's   Handbook 

The  arrangements  for  renting  the  office  should  be  secured  in  the 
ordinary  business  way,  by  verbal  agreement  to  be  later  followed  by 
a  written  agreement. 

Once  established  in  this  office  with  nis  clerk,  held  desk  and  type- 
writer, Major  Doe  is  ready  to  begin  work.  His  first  duties  should  be 
as  follows: 

1.  Rental  of  a  telephone,  in  the  ordinary  manner. 

2.  Inform  postal  and  telegraph   officials  of  his  location. 

3.  Rental  of  an  automobile  for  official  use,  if  necessary. 

The  cheapest  price  at  which  a  suitable  machine  can  be  obtained 
by  the  day  or  week  should  be  ascertained  from  the  different  dealers, 
this  price  to  include  chauffeur,  tires,  and  gasoline  and  oil,  at  so  much 
per  gallon.  The  dealer  from  whom  the  machine  is  rented  to  submit 
his  price  in  writing,  and  an  official  letter  be  written  to  him  accepting 
his  offer. 

4.  Visiting  local  merchants  and  city  or  town  officials  with  a  view 
to  finding  out  what  is  procurable  locally,  in  quantities  sufficient  for 
the  needs  of  the  camp,  and  to  inform  himself  of  the  situation  with 
regard  to  the  employment  of  labor,  the  nearest  markets  for  what  is 
not  procurable  localK',  and  in  general,  any  information  that  they  may 
have  to  give.  He  should  bear  in  mind  that  the  official  and  business 
element  of  the  community  can  help  his  project  a  great  deal.  His  aim 
should  always  be  to  secure  their  active  co-operation  in  all  proper 
ways. 

5.  Looking  over  in  a  general  way,  the  camp  site  with  special  at- 
tention to  drainage,  lighting,  railroad  spurs  and  water  supply.  Nothing 
is  more  important  or  will  contribute  more  to  the  well-being  of  the 
camp  than  a  supply  of  good  potable  water. 

The  best  water  is  secured  from  springs,  next  from  driven  wells  or 
from  water  works  of  the  locality.  Water  from  streams,  especially  in 
a  thickly  settled  community,  is  to  be  avoided  if  possible.  The  source 
of  the  water  supply  should  be  carefully  investigated  and  the  water 
analj'zed  in  advance. 

The  approximate  daily  requirements  of  water  are  as  follows: 

When  on  the  march — 6  gallons  per  man  and  6  to  10  gallons  per 
animal. 

When  in  permanent  camp  with  kitchens,  bath-houses,  etc.; — 25  to 
30  gallons  per  man  and  10  to  15  gallons  per  animal. 

6.  Communicating  with  the  division  superintendent  of  the  railroad 
and  arranging  for  his  presence,  as  soon  as  possible,  in  connection 
with  the  laying  out  and  construction  of  spur  tracks  to  the  camp. 

A  careful  study  should  be  made  of  Table  of  Organizations  and  Field 
Service  Regulations,  so  as  to  be  perfectly  familiar  with  the  number 
of  men  and  the  different  units  composing  an  Infantry  Division,  aS 
well  as  the  type   of  camps  prescribed,   etc. 


Field   Quartermaster's   Handbook  23. 

Major  Doe  will  probably  retire  late  on  this,  as  well  as  many  of 
the  nights  to  come,  and  with  more  and  more  of  a  realization  that  in 
electing  to  serve  his  country  as  a  Quartermaster,  he  did  not  elect  the 
easiest  post.  Later  he  will  probably  decide  that  he  elected  the  most 
difficult.  He  will  find  that  when  things  go  right,  they  are  taken  as 
a  matter  of  course  by  all  but  a  few,  with  no  thought  on  their  part 
of  the  work  he  has  done,  but  when  the  least  thing  goes  wrong  he 
must  expect  everyone  effected  to  complain  and  blame  him  more  or 
less  loudly.     All  of  which  is  only  human  nature  after  all. 

If  he  is  to  be  successful  he  will,  however,  be  out  early  the  following 
morning,  as  there  is  much  to  be  done. 

SECOND  DAY 

The  most  important  work  for  Major  Doe  on  this,  his  second  day 
in  the  office,  will  be  the  requisitions  (the  War  Department's  term 
for  request),  for  the  necessary  tentage,  miscellaneous  equipment,, 
subsistence  (food),  forage  for  animals,  clothing  (to  replace  that  worn 
out  and  for  men  who  arrive  with  only  a  partial  allowance),  animals, 
wagons,  etc.  He  cannot  of  course  make  all  these  out  by  himself,, 
nor  will  he  be  required  to;  but  he  should  understand  how  they  are 
made  out,  how  disposed  of,  etc. 

BLANK  FORMS 

Before  proceeding  in  this  discussion  it  would  be  welt  for  Major  Doe 
to  look  over  Circula;-  No.  12,  O.  Q.  M.  C,  1916,  which  contains  a  list 
of  the  number,  designation  and  purpose  of  the  blank  forms  pertaining 
to  the  Quartermaster  Corps.  He  brought  with  him  only  a  few  blanks 
required  for  immediate  use,  so  after 'looking  through  Circular  No.  12 
and  deciding  upon  the  quantity  of  each  of- the  blanks  which  he  decides 
will  be  needed  at  the  Camp,  he  makes  out  a  requisition  for  same  in 
quadruplicate,  on  Form  No.  160,  including  thereon  such  envelopes, 
writing  paper  and  other  stationery  needed,  and  forwards  three  copies 
of  same  to  Department  Headquarters. 

The  method  by  which  the  Camp  Quartermaster  accounts  for  sup- 
plies (every  Quartermaster  must  show  each  article  he  receives  and 
the  disposition  of  same)  will  be  fully  described  at  another  time. 

EQUIPMENT  ORDER 

At  this  point  it  will  be  necessary  for  Major  Doe  to  make  a  study 
of  G.  O.  No.  39,  W.  D.,  1915,  which  publishes  the  necessary  field 
equipment  of  all  organizations  comprising  the  Army,  such  as  com- 
panies, troops,  batteries,  regiments,  wagon  trains,  etc.  This  general 
order  is  no  mere  single  page  afTair,  but  a  book  in  every  sense  of  the 
word,  consisting  of  576  pages.  This  order,  as  well  as  other  publica- 
tions has  been  modified  by  the  passage  of  an  Act  of  Congress,  ap- 
proved under  date  of  June  3,  1916,  which  is  now  commonly  known 
as  the  National  Defense  Act.  This  act  changed  the  strength  of  most 
of  the  diflferent  units  of  the  Army,  thus  making  corresponding  changes, 
necessary  in  the  tables. 


24  Field    Quartermaster's   Handbook 

A  sample  of  page  131  of  this  general  order  is  shown  in  Appen- 
dix "C" 

On  the  front  page  of  G.  O.  39,  equipments  "A,"  "B"  and  "C"  are 
mentioned. 

The  amount  of  equipment  under  "A"  as  prescribed  in  the  table  is  to 
meet  the  requirements  for  a  period  of  at  least  ten  days;  equipment 
"B"  for  at  least  twenty  days;  equipment  "C"  for  at  least  thirty  days. 
The  amount  shown  cover  ordinary  needs.  Such  quantities  only  of 
supplies  should  be  called  for  as  are  actually  needed  to  maintain  the 
prescribed  equipments.  When  conditions  permit,  "extra  issues,"  such 
as  soap,  lantern  candles  (in  lieu  of  mineral  oil),  salt  for  animals,  etc., 
may  be  obtained  to  cover  a  period  of  less  than  ten  days. 

Let  us  examine  a  little  more  in  detail  the  sample  page  of  G.  O.  No. 
39,  which  covers  a  portion  of  the  equipment  for  a  Regiment  of  In- 
fantry at  war  strength,  equipment  "C."  If  we  look  on  the  line  of 
sweaters  (this  item,  by  the  way,  being  now  obsolete  as  part  of  the 
equipment),  we  will  observe  that  the  total  allowance  for  the  enlisted 
men  of  a  Regiment  of  Infantry  at  war  strength  is  1890.  In  the  second 
column  headed  "Company  of  a  Battalion"  are  inserted  the  figures 
144.  In  the  fourth  column  headed  "Total  for  One  Battalion"  are  the 
figures  575.  Now  four  times  144  (there  being  four  companies  to  a 
battalion  in  an  infantry  regiment)  is  576,  making  one  sweater  short 
of  the  number  required,  but  if  you  will  look  at  the  column  headed 
"Remarks"  you  will  see  that  one  company  of  each  battalion  has  143 
men  only,  so  that  the  proper  allowance  for  a  battalion,  to  give  one 
sweater  for  each  man,  is  575.  Consequently  for  a  regiment  we  get  the 
following  figures: 

3  X  575  =  1725 

Headquarters   company  55 
(there    being    three    battalions 

to  a  regiment). 

Machine-gun  company  51 

Supply  company  35 

Sanitary  detachment  24 

Total  1890 

Now  examine  the  item  "tents,  shelter  half."  We  find  that  144 
shelter  halves,  dismounted,  and  six  shelter  halves,  mounted,  are  given. 
This  will  provide  tentage  for  the  enlisted  men  and  also  three  shelter 
tents  for  the  commissioned  officers  of  the  company  (each  officer  is 
entitled  to  one  shelter  tent,  consisting  of  two  halves).  If  we  continue 
down  in  the  same  column,  we  find  20  large  pyramidal  tents  and  two 
small  pyramidal  tents,  giving  us  the  allowance  for  a  company.  These 
tents  are  intended  for  the  following  usage:  Eighteen  of  the  large 
pyramidal  tents  are  to  accommodate  eight  men  each,  which  equals 
<,ne  hundred  and  forty-four.  One  tent  is  for  the  1st  Sergeant's  office, 
and  the  other  for  use  as  the  Company  Store  tent.  This  accounts  for 
the  twenty  large  pyramidal.  Now  as  to  the  two  small  pyramidal:  one 
of  these  is  intended  for  the  Captain,  and  the  other  for  the  two  Lieu- 


Field   Quartermaster's   Handbook  25 

tenants  of  the  Company.  The  Captains  and  Lieutenants  of  compa- 
nies using  shelter  tentage  when  out  on  marches  or  field  manoeuvres, 
just  as  the  men,  living  in  the  pyramidal  tents  when  in  a  more  or 
less  settled  camp.  We  next  observe  that  in  the  third  column,  Bat- 
talion Headquarters,  the  allowance  of  tentage  is  three  small  pyra- 
midal tents  and  one  wall  tent.  These  three  small  pyramidal  tents  are 
intended  to  provide  for  the  Major,  his  Adjutant,  and  the  other  tent 
for  storage  purposes;  the  one  wall  tent  being  supplied  for  a  Battal- 
ion Headquarters'  Mess.  Now  going  to  the  fifth  column  (Headquar- 
ters Company),  we  find  the  allowance  stated  as  nine  pyramidal,  large, 
and  three  pyramidal,  small.  Of  the  nine  lafge  tents,  seven  would  be 
required  for  the  enlisted  men,  one  as  ofhce  tent  and  the  other  as 
storage  tent.  The  three  small  pyramidal  tents  are  intended  to  pro-  • 
vide,  one  as  quarters  for  the  Captain,  another  one  for  two  of  the 
Lieutenants,  and  the  third  one  for  the  other  Lieutenant,  making  a 
surplus  of  a  half  a  tent.  In  the  next  column  (Machine-Gun  Com- 
pany), seven  of  the  large  pyramidal  tents  are  intended  as  quarters  for 
the  men,  and  one  for  office  and  storage;  the  two  small  tents  being 
one  for  the  Captain  and  one  for  the  2nd  Lieutenant,  or  again  a  sur- 
plus of  half  a  tent.  In  the  same  way  the  tentage  for  the  Supply 
Company  is  figured.  The  tentage  for  the  Sanitary  detachment  shows 
an  allowance  of  four  large  and  four  small  pyramidals.  Three  of  the 
large  tents  are  for  the  detachment,  and  the  other  for  office  and  stor- 
age. The  four  small  tents  are  intended  to  provide  quarters  for  offi- 
cers, of  whom  there  are  four;  one  Major  and  three  Captains.  In  the 
column  (Regimental  Headquarters),  we  find  the  allowance  given  as 
three  large  and  five  small  pyramidal  tents.  The  note  in  the  column 
of  remarks  shows  that  the  three  large  tents  are  for  use  of  the  guard. 
The  five  small  tents  being  required  as  follows:  two  for  the  Colonel, 
one  as  quarters  and  one  as  office;  two  for  the  Lieutenant  Colonel,  one 
as  quarters  and  one  as  office;  and  one  for  the  Chaplain.  Thus  figur- 
ing, we  get  the  total  allowance  of  a  Regiment  of  Infantry  at  war 
strength,  of  270  large  pyramidal  tents  and  49  small.  The  other 
tentage  for  a  regiment  consists  of  two  storage  tents,  in  which  the 
Regimental  Quartermaster  stores  his  supplies;  and  five  wall  tents, 
used  as  follows:  one  each  for  the  three  Battalion  Headquarters,  for 
the  mess,  and  two  for  the  Regimental  Headquarters,  one  being  for 
mess  and  one  for  regimental  office. 

This  explanation  indicates  the  manner  in  which  the  allowances  are 
arrived  at.     See  also  page  —  G.  O.  39. 

REQUISITIONS 

As  the  time  for  the  arrival  of  the  troops  is  all  too  short,  and  since 
it  is  necessary  to  be  forehanded  whenever  possible.  Major  Doe  should 
dictate  to  his  clerk  and  have  him  write  the  following  telegram,  on 
official  telegraph  blank  (this  blank,  after  being  certified  to  by  the 
sending  officer  and  delivered  to  the  telegraph  company,  will  be  sent 
without  prepayment  of  charges,  which  are  finally  paid  by  the  proper 
disbursing  officer  of  the  government,  charged  with  the  settlement  of 
such  accounts). 


26  Field    Quartermaster's   Handbook 

OFFICIAL  TELEGRAM 


Day  Service.  Urgent. 


Camp  X.,  N.  Y. 

March  2d,  1917, 


Commanding  General, 

Governor's  Island,  N.  Y. 


Request  immediate  shipment  following  through  by  tracer, 
equipment  "C"  for  an  Infantry  Division,  war  strength,  includ- 
ing thirty  days  garrison  rations  and  thirty  days  forage  for 
animals.     Requisitions  follow  bv  mail. 

DOE. 

A  study  of  this  telegram  in  connection  with  G.  O.  No.  39,  shows 
the  value  of  this  very  elaborate  compilation.  In  this  brief  telegram 
which  Major  Doe  has  just  sent,  he  has  been  able  to  ask  for  between 
two  hundred  and  three  hundred  different  articles,  including  the  exact 
quantity  of  the  following:  tentage-miscellaneous  camp  equipment, 
clothing,  animals,  wagons,  horses,  food  and  forage;  the  whole  valued 
at  many  hundred  thousands  of  dollars. 

This  telegram  would,  in  case  war  had  been  declared  and  the  troops 
were  in  the  field  beyond  the  advance  depot  (see  Foot  Note  1),  have 
been  all  that  v/as  necessary  as  accountability  for  supplies  in  time  of 
war,  is  limited  to  a  few  forms  contained  in  Circular  No.  18,  O.  Q. 
M.  G.,  1916.  As  rule  in  the  Zone  of  Advance,  formal  requisitions, 
are  dispensed  with  and  the  troops  are  supplied  automatically. 

It  virill  be  seen  that  in  this  Mobilization  Camp  (see  Foot  Note  2), 
with  which  we  are  concerned,  the  real  work  of  equipping  and  raising  the 
troops  to  their  war  strength  is  conducted.  This  necessarily  makes  it  a 
place  of  great  activity,  and  if  Major  Doe  is  to  be  a  successful  Quarter- 
master, it  will  be  necessan,'  for  him  to  be  alert,  resourceful  and  energetic. 
As  before  stated  in  the  telegram,  the  written  requisitions  or  request  enum- 
erating each  article  and  the  quantities  of  each  required  must  be  made 
out  and  forwarded  by  mail.  These  requisitions  can,  since  the  telegram 
has  been  despatched,  be  prepared  after  the  arrival  of  the  office  force,  but 
in  order  that  Major  Doe  may  know  how  requisitions  should  be  made,  a 
sample  of  each  is  presented  with  the  necessary  explanations,  etc. 


Foot  Note  1.  The  position  of  the  advance  depot  is  fixed  from  time  to  time  by  the 
■commander  of  the  field  forces. 

Ordinarily  the  advance  depot  will  be  on  a  line  of  railroad  and  as  near  the  field 
forces  as  possible.  .'Vs  more  or  less  exposed  to  the  enemy,  an  undue  accumulation  of 
supplies  at  the  advance  depot  is  undesirable. 

Foot  Note  2.  A  Mobilization  Camp  is  a  place  in  the  territory  from  which  the 
troops  are  drawn,  where  they  are  assembled  to  be  raised  to  war  strength,  equipped 
iind  prepared  for  service. 

A  Concentration  Camp  is  a  place  near  the  scene  of  intended  operations,  or  near 
an  embarkation  point,  where  troops  -are  assembled  for  immediate  use  against  an 
■enemy,   or   for  transport   to  an  oversea   theatre   of   operations. 


i-'icld   Quartermaster's   Handbook  27 

We  will  now  take  up  and  consider  sufficiently  in  detail  for  Major 
Doe  to  understand  the  general  principles,  the  requisition  for  each  of 
the  following: 

For  TENTAGE,  on  Form  No.  160. 

For  FORAGE,  on   Form  No.  160. 

For  CLOTHING,  on  Form  No.  161. 

For  ANIMALS,  on  Form  No.  162. 

For  SUBSISTENCE,  on  Form  No.  168. 

For  WAGON   TRANSPORTATION,   on   Form   No.   160. 

For  FUNDS,  on  Form  No.  34. 

TENTAGE  REQUISITION:  If  Major  Doc  will  now  turn  to  his 
G.  O.  No.  39,  he  will  find  the  following  tentage  necessary  for  an 
Infantry  Division  at  war  strength.  For  copy  of  the  requisition,  see 
Appendix  "D." 

FORAGE  REQUISITION:  The  daily  forage  ration  for  a  horse  is 
fourteen  pounds  of  hay  and  twelve  pounds  of  oats.  For  a  mule,  four- 
teen pounds  of  hay  and  nine  pounds  of  oats  (three  pounds  of  bran 
may  be  substituted  for  three  pounds  of  grain  when  desired,  or  the 
Commanding  Officer  may  substitute  other  recognized  articles  of 
forage  obtained  locally,  the  variation  due  to  the  substitution  not  to 
exceed  the  money  value  of  the  components  of  the  ration  at  the  con- 
tract rates  in  effect  at  the  time  of  the  change);  bedding,  three  and 
one-third  pounds  per  day  for  each  animal.  He  now  makes  a  summary 
of  the  total  number  of  animals  of  the  varmis  kinds  fixed  for  an  In- 
fantry Division,  by  G.  O.  No.  39,  and  multiplies  the  number  by  the 
allowances  above  given,  which  gives  him  the  total  quantities  of  grain, 
hay  and  straw  for  which  he  should  requisition,  inserting  in  his  requisi- 
tion the  local  cost  of  each,  per  one  hundred  pounds,  and  the  total 
cost  of  each  item  called  for.     For  illustration,  see  Appendix  "E." 

CLOTHING  ESTIMATE:  This  blank  shows  the  articles  of  cloth- 
ing usually  furnished,  Major  Doe  inserts  the  number  that  he  requires 
of  each,  also  the  quantities  on  hand  and  due,  if  any;  and  the  unit 
price  and  total  cost.  For  instance,  under  the  item  "breeches,  cotton 
service,  olive  drab,"  thece  are  thirty-two  different  sizes  shown;  but 
as  Major  Doe  does  not  know  the  sizes  of  the  clothing  which  the  men 
coming  to  the  Camp  will  wear,  he  can  call  for  the  total  quantity  he 
needs  and  then  add  the  words  "assorted"  or  "tariff  sizes."  The  average 
number  of  men  in  the  various  thirty-two  sizes,  per  thousand,  has 
been  all  worked  out  on  a  tariff  list,  the  last  one  being  published  in 
G.  O,  No.  17,  War  Department,  1917,  a  copy  of  which  is  in  the  hands 
of  the  Supply  Depot  Quartermaster  and  he  will  proceed  to  fill  Major 
Doe's  order  by  sending  him  the  number  of  each  size,  showing  the 
tariff  as  probably  required  per  one  thousand  men.  An  illustration  of 
several  items  on  the  clothing  estimate  is  shown  in  Appendix  "F." 

ANIMAL  REQUISITION:  Major  Doe  having  found,  in  connec- 
tion with  his  forage  requisition,  the  number  of  animals  and  kinds  he 
requires,  and  the  total  number  of  each  being  thus  ascertained,  he 
makes  up  this  requisition.    For  illustration,  see  Appendix  "G." 


28 


Field    Quartermaster's    Handbook 


SUBSISTENCE  REQUISITION:  The  subsistence  which  will  be 
required  for  an  Infantry  Division  at  war  strength  for  thirty  days,  is 
as  follows: 

Bacon   in  crates 67,500  lbs. 

Flour,  issue,  in  sacks 508,620  lbs. 

Hard  bread,   in  boxes 22,500  lbs. 

Baking   powder,    No.    1 2,440  cans 

Beans      48,000  lbs. 

Rice      16,500  lbs. 

Tomatoes,   small   cans 28,080  cans. 

Prunes,   in   boxes 11,250  lbs. 

Apples,   evap.,   in   boxes 5,250  lbs. 

Peaches,   evap.,   in  boxes 3,750  lbs. 

Jam,  blackberry,  No.  2 11,520  cans 

Cofifee,  issue,    R.   &  G 30,150  lbs. 

Tea,  black.   Oolong 4,500  lbs. 

Sugar,    granulated 94,500  lbs. 

Milk,  evap.,  pints 20,160  cans 

Vinegar   1,350  gals. 

Pickles,   cucumber 1,125  gals. 

Salt,    issue 19,500  lbs. 

Pepper,  black,  No.  ^ 4,875  cans 

Cinnamon,  No.  %. 720  cans 

Cloves,  No.  54  ■  •  •  •  ••- 270  cans 

Ginger,  No.   ^ 540  cans 

Nutmegs    45  lbs. 

Sirup,  issue,  in  bulk 4,770  gals. 

Flav.  ext.,  lemon,  2-oz 1 ,440  bots. 

Flav.  ext.,  vanilla,  2-oz 1,800  bots. 

Soap,  issue 18,900  lbs. 

Candles    9,000  lbs. 

Toilet  paper,  pkgs 3,000  pkgs. 

Matches,  safety 151,200  boxes 

Salt,  rock   750  lbs. 

Towels,   huckaback 720  doz. 

Beef,    fresh 450,000  lbs. 

Mutton,   fresh 28,125  lbs. 

Potatoes,  fresh 450,000  lbs. 

Onions,    fresh 84.000  lbs. 

Lard,  issue,  in  pails 4,500  lbs. 

Butter,  issue,  prints 15,000  lbs. 

Yeast,   compressed (as  required) 

Ice 2,250,000  lbs. 


An  illustration  of  how  some  of  these  items  are  called  for  is  shown 
in  Appendix  H.  The  definition  of  perishable  articles  are  those  a  sup- 
ply of  which  it  is  not  intended  to  be  kept  on  hand  more  than  one 
month  at  a  time.  The  other  supplies  specified  on  the  monthly  requisi- 
tion are  intended  to  be  called  for  once  in  three  months. 


Field   Quartermaster's   Handbook  29 

WAGON  TRANSPORTATION:  The  allowances  are  obtained 
from  G.  O.  No.  39,  and  called  for  on  Form  160.  An  illustration  is  given 
in   Appendix    "I." 

ESTIMATE  OF  FUNDS:  An  illustratioa  was  given  in  a  previous 
lecture,  showing  how  estimates  on  funds  are  made,  and  it  conse- 
quently will  not  be  necessary  to  show  here  how  Major  Doe  makes 
up  an  estimate  for  the  funds  he  now  needs.  The  submitting  of  an 
estimate  of  funds  is  simply  calling  for  more  or  less  money,  under 
the  various  appropriations  shown  on  the  third  page  of  the  estimate, 
as  the  needs  of  the  particular  camp  required.     See  Appendix  "B." 

Requisitions  for  the  miscellaneous  Class  "A"  supplies  (compris- 
ing the  axes,  mosquito  bars  and  blankets,  the  brooms,  the  tentage, 
,  the  buckets,  the  cots,  the  nails,  towels,  etc.).  The  ordinary  definition 
of  Class  "A"  supplies  is  that  it  includes  all  supplies  for  the  use  and 
equipment  of  troops  in  field  and  in  garrison  for  the  purphase  of  which 
funds  can  be  apportioned  to  the  proper  military  command.  From 
Circular  No.  28,  O.  Q.  M.  G.,  1913,  which  Major  Doe  brought  with 
him  in  his  field  desk,  he  finds  on  looking  at  page  125,  that  the  "desig- 
nated Depot  or  point  of  supply"  is  shown  in  paragraph  17  of  the 
circular.  He  now  turns  to  page  8,  paragraph  17,  and  finds  for  his 
Camp  the  articles  of  camp  and  garrison  equipage  (which  includes 
tentage),  is  furnished  from  the  Philadelphia,  Pa.,  General  Depot.  You 
have  already  been  informed  how  this  requisition  reaches  the  Supply 
Depot,  and  the  action  which  the  Supply  Depot  takes  thereon  to 
furnish  it.  In  the  same  way  using  Circular  No.  28,  and  turning  to  the 
proper  page,  he  learns  the  proper  Supply  *Depot  that  furnishes  the 
balance  of  the  articles  which  he  wishes.  Separate  requisitions  should 
be  forwarded  for  each  depot  of  supply.  The  animals  he  wishes,  and 
the  funds  he  needs,  will  be  furnished  him  only  by  the  Quartermaster 
General  of  the  Army,  upon  his  making  request  iherefor,  upon  the 
proper  blank  which  he  will  find  listed  in  Circular  No.  12,  O.  Q.  M.  G., 
1916. 

All  requisitions  (except  for  subsistence,  which  are  made  in  duplicate 
and  of  which  only  one  copy  is  forwarded)  are  made  out  in  quadrupli- 
cate, all  the  copies  being  made  on  the  typewriter  by  the  carbon 
process  at  one  time.  After  being  signed  by  the  Quartermaster  and 
approved  by  the  Camp  Commander,  one  copy  of  each  requisition  submitted 
is  retained  for  office  file  and  three  copies  are  forwarded  to  the  Com- 
manding General  of  the  Department.  When  received  at  Department 
Headquarters,  they  are  transmitted  to  the  office  of  the  Department 
Quortermaster,  where  they  are  carefully  looked  over  to  ascertain  if  the 
quantities  and  supplies  called  for  are  correct  and  the  money  is  available 
to  procure  them.  If  found  correct,  or  if  not  correct  the  necessary  cor- 
rection are  made,  and  they  are  then  approved  by  the  Adjutant  of  the 
Department,  acting  for  the  Commanding  General  for  supply  either  from 
the  proper  depot  of  the  Q.  M.  Corps  or  for  purchasing  locally  by  the 
Camp  Quartermaster.  The  proper  depot  to  which  requisition  should  be 
forwarded  is  fully  explained  in  Circular  No.  28,  O.  Q.  M.  C,  1913,  (list 
of  Qass  "A"  supplies  and  price  list). 


30  Field   Quartermaster's   Handbook 

Upon  receipt  of  the  requisitions  the  depot  takes  action  as  fol- 
lows: (a)  furnishes  and  ships  the  articles  from  stock  on  hand;  (b) 
supplies  a  portion  from  stock  and  a  portion  by  purchase  from  dealers; 
(c)  recommends  to  Department  Headquarters  that  a  portion  be  pro- 
cured by  the  Camp  Quartermaster,  by  local  purchase  in  the  vicinity 
of  the  Camp,  as  such  purchase  is  considered  cheaper  than  supply  from 
depot,  with  cost  of  transportation  to  the  Camp,  added. 

The  depot  itemizes  each  of  the  articles  furnished,  whether  from 
stock  or  by  purchase  on  Q.  M.  C.  Form  No.  201  in  sextuplicate  by 
the  carbon  process  disposed  of  as  follows:  Two  copies  to  the  Quarter- 
master General  of  the  Army.  One  to  the  Department  Quartermaster.. 
Three  copies  to  the  Camp  Quartermaster,  who  returns  one  copy 
after  receipting  same  to  the  invoicing  officer,  retains  one,  and  sends 
the  other  copy  to  the  Quartermaster  General  of  the  Army. 


CHAPTER  III 

It  must  be  borne  in  mind  that  much  of  the  preceding  descriptive 
matter  is  not  a  part  of  Major  Doe's  day's  work  and  that  in  reality  he 
has  just  started  his  second  day  by  sending  his  telegram  for  the 
various  supplies  needed  for  the  camp. 

CASH  ACCOUNT 

The  next  important  step  will  be  to  inaugurate  his  cash  account. 
This  is  probably  the  most  complicated,  also  from  a  purely  personal 
standpoint,  the  most  necessary  thing  for  Major  Doe  to  understand, 
for  the  Treasury  Department,  represented  by  the  Auditor  for  the 
War  Department,  who  first  passes  on  expenditures,  and  the  Comp- 
troller of  the  Treasury,  who  takes  final  action,  act  in  strict  accord- 
ance with  law.  If  the  law  has  not  been  adhered  to,  no  matter  how 
important  to  the  welfare  of  the  Army  the  expenditure  may  have  been, 
it  must  be  and  is  disallowed.  If  an  item  is  disallowed  it  means  that 
the  officer  who  made  the  expenditure  is  personally  charged  with 
the  amount  until  the  item  is  finally  passed  by  the  Auditor.  If  not 
passed  by  the  Auditor  and  the  Comptroller  sustains  the  Auditor, 
the  officer  who  made  the  expenditure  must  pay  the  amount.  It  will 
therefore  be  necessary  to  make  a  close  study  of  this  subject. 
As  an  aid,  the  important  forms  as  well  as  his  first  purchase  vouchers 
are  shown  in  Appendix  "J"  and   should  be   carefully  studied. 

The  main  financial  forms  of  the  War  Department  pertaining  to 
purchasing  and  paying  for  supplies  and  services,  are  as  follows: 

1.  Cash    Book. 

2.  Check  Book. 

3.  Account   Current,  W.   D.   form  No.   320. 

4.  Abstract  of  Disbursements,  W.  D.  form  No.  329. 

5.  Pay  roll,  army,  W.  D.  form  No.  366. 

6.  Pay  roll  civil  employees,  W.  D.  form  No.  334. 

7.  Officers'  Pay  Coucher,  W.  D.  form  No.  336. 

8.  Officers'  Mileage  Voucher,  W.  D.  form  No.  337. 

9.  Report  of  open  market  purchases  and  procurement  of  serv- 

ices (not  personal)  exceeding  $100  in  amount.  W.  D.  form 
No.   14. 

10.  Voucher  for  purchases  and  services  other  than  personal,  W. 

D.  form  No.  330. 

11.  Voucher  for  personal  services,  W.  D.  form  No.  335. 

There  are,  of  course,  other  vouchers  and  money  papers,  but  they 
are  all  subsidiary  to  the  above. 

Of  the  eleven  above  mentioned  all  are  sufficiently  explained  by 
the  title  except  the  "Account  Current,"  which  is  submitted  at  the  close  of 
the  month,  and  therefore  the  method  of  making,  etc.,  will  be  fully  explained 
at  a  later  time. 

3t 


32  Field    Quartermaster's   Handbook 

Major  Doe,  having  received  in  the  morning  mail  his  certificate  of 
deposit  from  the  Treasury  Department  (Form  6599,  Treasury  Depart- 
ment, this  certificate  by  the  way  must  be  carefully  preserved,  as  the 
Treasury  Department  will  not  issue  a  duplicate),  showing  that  the 
$12,000  he  asked  for  has  been  placed  to  his  credit,  opens  a  Cash 
Book  (Q.  M.  C.  Form  80).  See  Exhibit  "J-"  This  is  a  blank  book 
ruled  with  a  debit  and  credit  column  for  a  number  of  appropriations. 
Column  No.  1,  reading  from  left  to  right,  shows  the  date.  No.  2  the 
voucher,  No.  3  the  source.  No.  4  the  total;  the  other  columns  to  be 
filled  in  as  required.  He  first  enters  the  headings  of  the  various 
appropriations  covered  by  the  letter  of  advice  (Q.  M.  C.  Form  693) — 
see  Exhibit  "J" — and  the  amount  of  each  in  the  debit  column.  In 
this  case  there  are  but  two  headings  (one  for  S.  S.  &  T.  and  the 
other  for  B.  &  Q.),  but  there  may  be  many  more.  Next  he  enters 
in  the  Total  Column  under  Debit  the  total  amount  received.  The 
number  of  the  War  Warrant  and  date  (obtained  from  the  certificate 
of  deposit)  are  entered  in  the  "Source"  column,  and  the  date  and 
certificate  of  deposit  number  are  entered  in  proper  columns. 

Major  Doe  now  debits  himself  on  his  check  stub  with  the  total 
amount  of  the  deposit,  indicating  the  date  and  source  from  which 
received. 

To  complete  the  description  of  Appendix  "J>"  Major  Doe  will  now 
make  the  following  expenditures_  (all  disbursements  are  made  upon 
proper  vouchers,  i.  e.,  certified  accounts)  under  an  emergency.  (See 
Par.  551,  Army  Regulations.) 

(a)  Purchase  200  street  car  tickets  for  use  of  his  clerk  traveling 
about  town  on  official  business  at  a  total  cost  of  $10.  This  ex- 
-penditure  is  chargeable  to  item  No.  202(e),  Appropriation  supplies. 

Services  and  Transportation,  per  page  25,  Circular  No.  10,  Q.M.G.O., 
1915. 

(b)  Purchase  5  window  shades  for  his  office  (those  installed 
being  dilapidated)  at  a  cost  of  $1.25  each  with  fixtures;  total  cost 
$6.25,  chargeable  to  item  No.  313,  Appropriation  Barracks  and 
Quarters,  per  page  34,  Circular  No.  10,  Q.M.G.O.,  1915. 

The  property  embraced  in  both  the  above  vouchers  will  be  taken 
up  and  accounted  for  on  Major  Doe's  "Post  Property  Account" 
(Q.  M.  C.  form  No.  200)  and  expended  (i.  e.,  disposed  of)  on  his 
"Monthly  List  of  Quartermasters'  Supplies  Expended"  (Q.  M.  C. 
form  No.  203).  The  details  concerning  these  property  vouchers  will 
be  reserved  for  a  later  lecture. 

In  the  purchase  of  street  car  tickets  it  is  necessary  to  make  out 
the  voucher  and  also  the  check  before  the  tickets  are  received.  The 
original  voucher  with  check  is  sent  by  some  responsible  person  to 
the  office  of  the  Street  Car  Company,  where  signature  of  the  proper 
official  is  affixed,  the  check  surrendered,  the  tickets  obtained  and 
tickets  and  voucher  returned  by  his  agent  to  Major  Doe. 


Field   Quartermaster's   Handbook  33 

In  almost  all  other  purchases  the  voucher  is  made  out,  sent  to  the 
dealer  and  after  same  is  received  back  signed  by  the  creditor,  the 
check  is  sent  him. 

The  above  illustrations  under  (a)  covers  the  only  kind  of  variation 
which  will  be  met  with  in  the  payment  of  vouchers  for  purchase  of 
supplies. 

A  War  Department  check  is  made  out  just  as  a  check  would  be 
by  a  business  house,  except  that  at  the  bottom  of  the  left  hand  corner 
the  purpose  for  which  the  check  is  drawn  is  stated  and  in  the  lower 
right  hand  corner  is  shown  the  symbol  number,  see  Appendix  "K." 

These  purchase  vouchers  are  numbered  serially  from  one  up,  begin- 
ning with  a  new  number  one  each  month.  As  each  voucher  is  paid, 
it  will  be  entered  on  an  abstract  known  as  the  "Abstracts  of  Dis- 
bursements," W.  D.  form  No.  329,  which  is  prepared  in  duplicate. 
For  illustrations  see  Appendix  "K."  This  abstract  becomes  a 
voucher  (extra  sheets  inclosed)  to  the  Officers'  Account  Current. 

To  facilitate  the  examination  of  money  accounts  in  the  Quarter- 
master General's  office,  vouchers  must  be  entered  on  the  abstract  of 
disbursements  in  two  groups,  each  group  to  be  entered  on  a  separate 
abstract  sheet  as  follows: 

Group   1. 

"Pay  of  Army   Deposit   Fund."      (See   Pars.   A.   R.    1361- 

1369  inc.) 
"Pay  of  the  Army." 

"Supplies,   Services   and   Transportation   paid   to   enlisted 
men  for  clothing  not  drawn  in  kind  or  paid  as  travel 
allowances  on  discharge  or  furlough  to  the  reserve." 
Group  2. 

All  vouchers  not  included  in  Group  1. 

At  the  end  of  the  month  the  several  sheets  of  the  "Abstract  of 
Disbursements"  will  be  numbered  serially,  those  in  Group  1  to  be 
followed  by  those  in  Group  2.  For  this  reason  the  vouchers  will  not 
follow  in  the  exact  numerical  sequence  on  the  abstract. 

It  is  not  necessary  to  enter  in  the  cash  book  each  individual 
voucher  paid,  but  the  total  expenditures  under  each  appropriation 
covering  each  day's  business.  (See  Cash  Book,  Appendix  "J.")  These 
daily  expenditures  are  derived  by  making  pencil  footings  each  day 
on  the  duplicate  copy  of  the  Abstract  of  Disbursements  of  the  amounts 
expended  under  each  appropriation.  One  line  is  usually  sufficient 
for  the  entries  of  one  day's  disbursements.  The  entry  is  made  by 
writing  in  column  "From  What  Source  Received  and  on  What  Account 

Disbursed."     "Paid   per   Vouchers    Nos.   to   ."     In   the 

credit  column  of  each  appropriation  involved  entry  is  made  of  the 
total  disbursed  during  the  day.  The  aggregate  of  the  day's  disburse- 
ments under  all  the  appropriations  involved  is  entered  in  the  credit 
column  of  "Total." 

(For  particulars  see  Cir.  26,  Q.  M.  G.  O.,  1915.) 


34  Field    Quartermaster's   Handbook 

PURCHASES 

Major  Doe  will  make  purchases  in  any  of  the  following  ways,  viz.: 

(a)  By  written  contract  preceded  by  formal  advertisement  in 
newspapers  (prior  authority  of  the  Secretary  of  War  is  necessary 
before  an  advertisement  can  be  inserted  in  a  newspaper,  per  Par. 
551,  A.  R.),  or  by  circulars  posted  in  public  places,  or  without  adver- 
tisement when  it  is  impracticable  to  secure   competition. 

(b)  By  proposal  and  acceptance  agreement,  or  by  proposal  and 
letter  of  acceptance.  This  may  be  preceded  by  newspaper  advertise- 
ment or  call  for  bids  by  circulars,  allowing  as  much  of  an  interval 
between  date  of  call  and  opening  of  bids  as  the  public  interests  will 
permit.     This  interval  may  range  from  one  to  thirty  days. 

(c)  By  open  market  purchase  without  either  advertisement,  call 
for  bids,  or  contract  and  just  as  any  business  man  would  purchase 
what  he  needs. 

We  will  explain  a  little  more  in  detail  the  forms  used  and  under 
what  circumstances  a  method  is  chosen.  Only  general  principles  will 
be  stated,  as  a  full  detailed  statement  of  each  method  to  be  followed 
in  making  purchases  is  found  in  Par.  3,  Circular  7,  Q.M.G.O.  of  1915. 

There  are  12  formal  contract  forms  as  follows: 

1.  Lease,  Q.  M.  C,  form  No.  101. 

2.  Lease  for  rental  of  recruiting  offices,  Q.  M.  C,  form  No.  102. 

3.  Contract   for   lodgings,    or   meals    and    lunches,    for    recruiting 

party,    recruits,    and    applicants    for    enlistment,    Q.    M.    C, 
form  No.   104. 

4.  Contract  for  supplies,  Q.  M.  C,  form  No.  107. 

5.  Contract  for  supplies  to  be  delivered  in  bulk  at  depots  and  to 

purchasing  quartermasters,  Q.   M.   C.  form  No.   108. 

6.  Contract  for  transportation  of  troops  and  equipment,  Q.  M.  C. 

form  No.  114. 

7.  Contract  for  construction  and  repair  of  public  works,   includ- 

ing vessels,  Q.  M.  C.  form  No.  109. 

8.  Contract  for  miscellaneous  services,  Q.  M.  C.  form  No.  115. 

9.  Contract  for  electric  current,  Q.  M.  C.  form  No.  116. 

10.  Contract  for  beef  cattle,  Q.  M.  C.  form  No.  125. 

11.  Agreement  for  temporary  service  in  the  Quartermaster  Corps 

of  the  Army,  Q.  I\I.  C.  form  No.  127. 

12.  Contract  for  telephone  service,  Q.  AI.  C.  form  Xo.  130. 

1st.  Formal  written  contracts  or  agreements  arc  ro-uired  with 
certain    exceptions    under    the    following    circumstances,    viz.: 

(a)  When  the  amount  involved  exceeds  $500.00  and  delivery  or  per- 
formance  cannot   be   completed   within    sixty    days. 

(b)  When  the  supplies  or  services  cover  requirements  for  a  fiscal 
year. 

(c)  For  the  construction,  repair,  or  alteration  of  any  public  work, 
including  vessels. 

(d)  In  the  employment  of  civilians  for  temporary  ser\-ice  with  troops 
in  the  field. 

(e)  In  transportation  of  troops  and  equipment  unless  urgency  or 
some  unusual  circumstance  forbids. 


Field   Quartermaster's   Handbook  35 

2nd.  The  proposal  and  acceptance  forms  are  four  in  number  and 
are  as  follows: 

1.  Proposal  and  acceptance  agreement  for  lodgings  for  recruiting 
party,  recruits,  and  applicants  for  enlistment,  Q.  M.  C.  form 
No.  10  J. 

2.  Proposal   and   acceptance   agreement   for   meals   and   lunches    for 

recruiting    party,    recruits,    and    applicants    for    enlistment, 
Q.  i\l.   C.  form   No.   105. 

3.  Circular    proposal,    Q.M.C.    form    No.    119,    see    Cir.    No.    12, 

O.Q.M.G.  1916,  page 

4.  Letter  of  acceptance  of  proposal,  Q.  M.  C.  form  No.  119a. 

These  forms  are  used  mainly  for  incidental  services  or  for  those 

(except    construction,    etc.,    of    public    works)     involving    less  than 

$500.00,  and  for  meals  and  lodgings  for  recruits  and  recruiting  party 
_  for  short  periods. 

3rd.  "Tlie  Open  Market"  or  common  business  method.  This 
method  is  authorized  under  the  following  general  conditions,  viz.: 

(a)  When  delivery  or  performance  immediately  follows  the  award 
or  bargain,  the  amount  involved  is  small,  or  a  public  exigency  re- 
quires it. 

(b)  When  exceptional  articles  of  subsistence  stores  are  procured. 
Exceptional  articles  of  subsistence  stores  are  those  not  included  ia 
the  authorized  list  or  a  particular  brand  or  article  which  is  desired 
and  will  be   taken   and   paid   for  by   those   lequesting   them. 

(c)  When  competition  cannot  be  secured. 

(d)  When  proposals  have  been  invited  and  not  received,  or  when  the 
proposals  received  are  above  the  market  or  otherwise  unreasonable. 

(e)  When  the  service  is  for  newspaper  advertising. 

(f)  When  purchases  are  made  from  Indians. 

Major  Doe  now  receives  telegraphic  advice  that  the  office  force, 
including  the  Superintendent  of  Construction  and  the  Company  of 
Engineers  will  arrive  on  the  following  morning  and  therefore,  has 
preliminary  arrangements  to  make  for  them.  The  civilians  will  be 
travelling  under  orders  allowing  each  of  them  $4.00  per  day  for 
expenses  for  the  first  thirty  days  at  the  camp  so  they  will  make  their 
own  arrangements  for  food  and  lodging.  The  Company  of  Engineers 
will  bring  rations  with  them  and  will  go  into  tents  at  the  Camp  site 
and  prepare  their  own  meals.  Later,  of  course,  Major  Doe  will  act 
as  Quartermaster  of  the  Camp  and  provide  subsistence  and  all  other 
Quartermaster  Supplies;  all  troops  sent  to  the  camp.  But  Major 
Doe's  immediate  concern  is  to  provide  temporarily  food  and  lodging 
for  the  enlisted  clerks.  These  soldif*'-'-  when  on  detached  duty  (i.e. 
at  a  place  other  than  their  regular  stations)   and  when   stationed  in 


36  Field    Quartermaster's    Handbook 

a  city  or  town  where  subsistence  (rations  in  kind)  is  not  furnished  by 
the   Government,   can  be   provided   for  in   two   ways,   viz.: 

1st.  By  Major  Doe  entering  into  a  contract  for  meals  and  lodging 
on  Q.M.C.  form  No.  105  (combining  form  of  advertisement,  pro- 
posal of  the  bidder  and  acceptance  of  the  bid).  Of  course  for  the 
day  of  arrival  and  for  a  day  or  two  thereafter  the  men,  can  be 
quartered  wherever  Major  Doe  decides  and  at  any  rates  acceptable 
pending  contract  as  above. 

OR 

2nd.  Both  rations  and  lodgings  can  be  commuted  (i.e.  pay  the 
soldiers  the  established  money  value  of  each).  Rations  are  com- 
muted in  the  case  assumed  at  the  rate  of  $1.00  per  day,  per  Army 
Regulations  1223  section  3,  and  lodgings  (if  not  rented)  at  the  rate 
of  50  cents  per  day,  per  Act  of  Congress,  approved  March  4,  1915 
(Bulletin  No.  12,  War  Department  of  1915,  page  11. — See  also  Gen- 
eral Orders  Nos.  34  and  35,  War  Department  of  1915  and  General 
Orders  No.  5,  War  Department  of  1916,  section  1,  Par.  2,  for  full 
instructions).  The  Secretary  of  War  must  approve  requests  for 
payment   of   commutation   of   quarters    (lodgings). 

If  the  first  method  is  followed.  Major  Doe  satisfies  himself  that 
the  prices  he  is  going  to  pay  are  usual,  ordinary,  and  those  charged 
the  general  public.  Payment  therefor  is  made  on  Voucher  Q.M.C. 
form  No.  330. 

If,  however,  commutation  is  paid  and  in  view  of  the  probable  short 
stay  of  these  enlisted  men  in  town  as  their  services  will  soon  be 
needed  at  the  Camp  and  they  will  be  ordered  there  as  soon  as  tentage 
arrives)  then  each  man  is  allowed  $1.00  per  day  for  his  meals  and  50 
cents  per  day  for  his  lodging.  The  commutation  of  his  subsistence 
can  be  paid  in  advance  for  which  he  submits  Q.  M.  C.  Form  No.  42, 
as  follows: 

Camp  X.,  N.  Y., 

March  3,  1917. 

I  certify  that  this  claim  of  James  Black,  Corporal,  Q.  M.  Corps, 
for  commutation  of  rations  is  correct  and  just;  that  he  will  be  on 
duty  at  Camp  X.,  N.  Y.,  from  March  3,  1917,  to  March  15,  1917,  under 
authority  of  S.  O.  No.  23,  Headquarters  Eastern  Department,  1917, 
and  that  he  will  not  draw  rations  in  kind  or  receive  the  equivalent 
thereof  in  money  value  for  any  portion  of  the  above  period,  and  that 
it  is  impracticable  for  him  to  be  subsisted  with  troops  or  to  utilize 

rations  of  any  kind. 

John  Doe, 

Major,  Q.  M.  C,  U.  S.  R. 

This  account  is  paid  on  Q.  M.  C.  form  No.  19.    The  commutation 
for  his  lodging  cannot  be  paid  in  advance  but  can  only  be  paid  after 


Field   Quartermaster's   Handbook  37 

the  service  is  rendered.  This  account  is  paid  on  Q.  M.  C.  form  No. 
369.  Since  the  soldiers  have  received  funds  for  their  meals  it  is  an 
easy  matter  for  them  to  obtain  lodgings  and  pay  therefore  monthly, 
after  the  close  of  the  month  or  at  the  close  of  the  first  or  second 
v/eek  if  the  soldiers  are  sent  to  the  Camp  at  the  close  of  those 
periods. 

In  this  connection  two  other  items  must  be  looked  after  by 
Major  Doe;  first,  each  soldier  will  bring  with  him  his  Descriptive 
List  (A.G.O.  No.  29).  This  list  is  the  soldier's  account  with  the 
Government  and  gives  his  name,  description,  etc.,  the  date  to  which 
last  paid,  the  money  value  of  clothing  drawn,  whether  there  is  money 
due  the  soldier  or  whether  he  owes  the  Government  money.  These 
Descriptive  Lists  should  be  taken  in  charge  by  Major  Doe,  and  proper 
entries  be  made  therein.  On  the  last  day  of  the  month.  Major  Doe 
musters  these  soldiers  on  a  detachment  maister  Roll  (A.G.O.  form 
No.  21)  and  also  submits  the  proper  return  on  Q.  M.  C.  form  No. 
434.    The  men  are  paid  on  Army  Pay  Roll  (W.D.  form  No.  366), 

THIRD    DAY 

Major  Doe's  real  work  for  the  third  day  after  he  has  attended  to 
his  mail  and  the  new  arrivals  are  settled,  will  be  the  preliminary  location 
of  the  railroad  line  to  camp,  the  warehouses,  and  different  regimental 
caimp  sites. 

CAMP   ARRANGEMENT 

To  this  end  he  should  proceed  to  camp  accompanied  by  a  representa- 
tive of  the  railroad,  his  Superintendent  of  Construction,  and  the  Com- 
manding Officer  of  the  Engineer  Company. 

At  the  outset  it  is  supposed  that  he  has  a  good  idea  of  the  camp 
sit  from  previous  examination  and  from  a  topographical  map  in  his 
possession  which  he  should  have  secured  from  some  source,  if  not  pre- 
viously furnished  by  the  Government,  and  that  he  has  draughted  a  tenta- 
tive scheme  for  the  arrangement  of  the  camp. 

A  regulation  semi-peijmanent  camp  for  an  Infantry  Division  at  War 
strength,  is  shown  on  page  178-Field  Service  Regulations,  U.  S.  Army, 
1914,  see  Appendix  "L."  Major  Doe  should  study  this  diagram  and  keep 
its  general  outline  in  mind.  He  can  do  this  quite  readily  if  he  remembers 
that  the  form  of  a  division  camp  is  a  parallelogram..  There  are  five 
units  on  each  line  and  four  succeeding  lines  in  all,  or  twenty  organ- 
izations, which  is  approximately  correct. 

Major  Doe  should  however  remember  that  the  arrangement  as  shown, 
while  probably  the  best,  everything  considered,  is  only  possible  where 
there  are  no  obstacles  and  that  while  confoiming  as  nearly  as  can  be, 
the  ground  may  be  such  that  an  entirely  different  arrangement  may  be 
necessary,  even  more  desirabl 


"345558 


38  •   Field   Quartermaster's   Handbook 

While  the  diagrams  shown  in  Appendix  "L"  are  of  semi-permanent 
camps  using  canvas  as  shelter,  a  similar  arrangement  is  observed  in  more 
permanent  camps,  such  as  mobilization,  in  which  the  canvas  is  often  re- 
placed by  temporary  structures.  The  distances  and  intervals  given  are  the 
maximum  to  be  used  unless  the  topography  of  the  camp  site  demands  an 
increase.  They  should  frequently  be  reduced,  to  economize  in  guard  and 
police  duty,  and  in  the  labor  of  constructing  camps. 

Battalions  and  squadrons  usually  camp  in  column  of  companies.  Be- 
tween adjacent  tents,  center  to  center,  in  a  row,  allow  8  yards  for  large 
pyramidal  (16  by  16  feet),  5  or  6  yards  for  small  pyramidal — now  obso- 
lete—  (9  by  9  feet),  and  10  yards  for  storage  (17  feet  10  inches  by  20  feet 
5  inches).  Between  adjacent  company  rows,  picket  lines,  and  gun  or 
carriage  parks,  center  to  center,  20  yards ;  but  this  distance  may  be  reduced. 
From  latrines  50  yards  to  nearest  occupied  tent ;  but,  when  a  smaller  camp 
is  desired,  the  space  between  company  latrines  and  the  men's  tents  may 
be  used  to  park  carriages  and  animals.  For  picket  lines  and  parks,  allow 
1  yard  per  animal  and  4  yards  per  vehicle ;  but,  for  shelter  for  animals  in 
a  double  row,  2^  lineal  feet  of  structure  per  animal  will  suffice.  Other 
distances  shown  in  diagrams  may  be  reduced.  Latrine  seats  are  provided 
at  the  rate  of  1  seat  to  about  every  10  men ;  shower  heads  at  1  to  every 
20  men,  depending  upon  water  pressure ;  1  bath  house  for  officers  and  1 
for  men  (or  a  single  bath  house  suitably  partitioned)  in  each  regiment  or 
separate  battalion;  water  spigots  at  the  rate  of  1  for  each  mess  and 
1  for  each  10  men  for  washing. 

•      The  divisional  construction  to  be  decided  upon  in  addition  to  that  per- 
taining to  organizations  will  be  all  or  a  portion  of  the  following: 

(a)  R.  R.  sidings,  spurs,  turnouts. 

(b)  Storehouses,  ramps,  platforms. 

(c)  Power  house  (possibly). 

(d)  Corral  and  Veterinary  Hospital. 

(e)  Roads,  culverts,   drains  and   ditches. 

(f)  Incinerators. 

(g)  Water  system, 
(h)  Ice  house. 

For  the  first  of  this  construction  (mentioned  in  (a)  above),  the 
Division  Superintendent  or  official  of  the  railroad  will  advise  him  as  well 
as  the  Engineer  Officer  and  Superintendent  of  Construction.  The  railroad 
official  will  communicate  to  him  what  the  railroad  will  do  to  connect  the 
Camp  with  the  imain  line,  which  will  probably  be  by  putting  in  a  single 
track  with  the  proper  number  of  sidings  at  the  camp  site.  For  a  Division 
Camp  there  will  be  needed  six  sidings,  each  2,000  feet  long,  and  platforms 
on  the  track  side,  about  nine  feet  wide,  and  each  one  to  be  1,200  feet  long. 
Also  the  following  storehouses : 

(a)  Commissary. 

(b)  Clothing  and  Equipage. 

(c)  Forage. 


Field   Quartermaster's   Handbook  39 

The  tracks  should  be  so  placed  that  unl)ading  can  be  performed  on 
both  sides  of  the  storehouses  at  the  same  time.  The  platforms  on  the 
road  side  will  be  five  feet  wide,  and  an  uncovered  platform  on  which  to 
unload  animals,  eighteen  feet  wide,  and  about  six  hundred  feet  long.  On 
the  above  basis  the  arrangement  of  platforms  and  storehouses  would  be 
about  as  follows : 

ROAD 

Platform,  road  side,  5  feet  wide. 

Commissary  Storehouse,  40  feet  wide  and  300  feet  long. 

Platform,  track  side,  9  feet  wide. 

No.  1. — Tracks. 

No.  2. — Tracks. 

Platform,  9  feet  wide. 

C.  and  E.  Storehouse,  40  feet  wide  and  300  feet  long. 

Platform,  9  feet  wide.  q 

No.  3. — Tracks.  > 

No.  4.— Tracks.  ^ 

Platform,  9  feet  wide. 

Forage  Storehouse,  60  feet  wide  and  360  feet  long. 

Platform,  9  feet  wide. 

No.  5. — Tracks. 

No.  6. — Tracks. 

Uncovered  platform,  18  feet  wide  and  600  feet  long. 

ROAD 

The  above  arrangement  of  course  would  depend  upon  the  character 
of  the  terrain  and  the  extent  of  co-operation  of  the  Railroad  Company.* 

When  the  location  of  railroad  sidings  and  track  facilities  is  decided 
upon,  the  location  of  the  storehouses  automatically  settles  itself. 
Naturally  concentration  of  storehouses,  offices  and  sidings  economizes 
on  time  and  haulage. 

The  next  step  will  be  to  locate  the  various  organizations,  taking  into 
consideration  the  following  factors  named  in  the  order  of  their  import- 
ance, viz. : 

(a)  Drainage,  including  nature  of  soil. 

(b)  Accessability,  practicability  and  suitability. 

(c)  Water  supply. 

(d)  Haulage  of  supplies. 

(e)  Manoeuvre  or  parade  ground. 

The  lowest  ground  should  be  utilized  for  .mounted  troops  and  the 
corrals  if  possible. 


*  In  time  of  war  tracks  would  be  constructed  eitlier  by  tlie  quarter- 
master corps  or  the  engineers,  as  required. 


40  Field    Quartermaster's   Handbook 

All  arrangements  for  the  accommodation  and  supply  of  the  troops 
should  be  completed  before  their  arrival.  The  Camp  should  be  laid  out 
so  as  to  preserve  the  integrity  of  units,  the  headquarters  of  each  being 
centrally  or  conveniently  located  with  respect  to  its  troops  and  the  follow- 
ing provided,  viz.;  (a)  tents  pitched  and  aligned,  kitchens  equipped; 
(b)  water  and  fuel  supply  arranged;  (c)  latrines  prepared;  (d)  hospitals 
erected,  and  (e)  arrangements  made  for  ample  mail,  telegraph,  and  tele- 
phone service.  The  general  headquarters  should  be  centrally  located  and 
connected  by  wire  with  the  principal  subordinate  headquarters.  Wagon 
and  animals  are  placed  so  as  to  interfere  as  little  as  possible  with  the 
comfort  and  cleanliness  of  the  troops. 

In  selecting  sites  it  is  important  that  troops  of  one  unit  are  not  obliged 
to  pass  through  the  camp  of  another. 

The  minimum  amount  of  ground  required  by  a  Regiment  of  the 
different  arms  at  War  strength  with  contracted  camping  space  is  as 
follows : 

Infantry,  6.2  Acres. 
Cavalry,  8.2  Acres. 
Light  Artillery,  14.7  Acres. 

The  layout  having  been  thoroughly  discussed  and  decided  upon,  a 
tentative  plan  of  the  various  constructions  is  marked  on  the  (map  by  the 
Superintendent  of  Construction  while  the  party  is  at  the  camp  site. 

The  party,  except  the  Commanding  Officer  of  the  Engineers  who  stays 
at  the  Camp,  returns  to  town.  Before  leaving  the  Camp  site,  Major  Doe 
should  request  the  Commanding  Officer  of  the  Engineers  to  make  a  pre- 
liminary survey  along  the  lines  decided  upon,  and  also  urge  the  railroad 
representative  to  push  with  all  haste  his  branch  of  the  construction  work. 

Major  Doe  must  now  decide  upon  how  the  various  buildings  will  be 
constructed.     He  has  two  methods  open  to  him,  viz. : 

(a)  To  hire  the  necessary  labor,  buy  the  material  and  have  the 
work  done  under  his  direction. 

(b)  To  let  it  out  by  contract  in  the  usual  manner, 
or,  he  may  of  course  combine  the  two. 

The  first  imethod  is  apt  to  be  cheaper,  require  more  supervision  and 
be  slower,  whereas  the  contract  method  may  be  more  expensive,  but 
quicker. 

The  circumstances  and  locality  will  largely  determine  which  is  the 
best  method  and  much  of  Major  Doe's  future  success  will  depend  upon  the 
right   decision. 

It  has  been  assumed  in  this  problem  that  the  camp  would  use  tents. 
However,  as  canvas  only  lasts  approximately  six  months  it  follows  that 
for  a  camp  that  is  to  be  semi-permanent  it  is  often  cheaper  in  the  end  to 
build  temporary  barracks.    For  that  reason  both  methods  will  be  explained. 


Field   Quartermaster's   Handbook 


41 


No.      Unit  Cost      Total 
1  $544.  $544. 


For  purposes  of  illustration  the  details  of  a  regimental  camp  will 
afford  all  the  information  necessary,  since  in  the  main  it  will  only  be 
necessary  to  multiply  the  following  figures  by  the  number  of  regiments, 
to  obtain  the  data  for  a  Division  Camp. 

The  following  are  the  various  types  of  construction  prescribed  by 
the  War  Department  for  a  mobilization  or  concentration  camp  for  a 
Regiment  of  Infantry  at  War  strength,  viz. : 

Width      Length 

1.  Shelter  for  vehicles  29'  8"       126' 

2.  Shelter  for  animals 

Reg.  24'  290' 

Batt.  24'  40' 

3.  Field  Bakery  14'  42' 

4.  Post  Exchange  *  20'  98' 

5.  Ward  Building  *  20'  91' 

6.  Hospital  *  20'  98' 

7.  Storehouse  *  60'  36'    . 

8.  Guard  House  *  20'  49' 

9.  Administration  B'Idg.  *        20'  84' 

10.  Bath  houses : 

Regt.  Officers  9'  7' 

Batt.  Officers  9'  T 

Enlisted   men  9'  28' 

11.  Latrines: 

Regt.  Officers  8'  T 

Batt.  Officers  8'  7' 

Enlisted  men  8'  35' 

12.  Kitchen                      s  20'  21' 

13.  Mess  Building  20'  IT 

14.  Barracks  (x)20'  112' 

15.  Barracks  for  N.  C.  O.  20'  70' 

16.  Officers  Quarters-Reg.  20'  84' 

17.  Off's  Quarters— Batt.  20'  84' 

Totals. 


1 
3 
3 
1 
1 
1 
1 
1 
1 

1 

3 

13 

1 

3 

13 

13 

13 

26 

1 

1 

3 


1,185. 
.  185. 

250. 

855. 

700. 

908. 
1,191. 

444. 

755. 

41. 

41. 

122. 

41. 

41. 
122. 
220. 
573. 
839. 
555. 
813. 
813. 


1,185. 

555. 
750. 
855. 
70O. 
908. 
1,191. 
444. 
755. 

41. 

123. 

1,586. 

41. 

123. 

1,586. 

2,860. 

7,449 

21,814. 

555. 

813. 
2,439. 


105  $47,317.00 

Add  20%  9,463.40 

Grand  Total.        $56,780.40 

Items  marked  *  are  to  be  provided  only  in  particular  cases  when 
special  authority  has  been   obtained. 

Item  marked  X  indicates  two  buildings  for  each  company  and  two 
for  Headquarters  Company,  Band,  N.  C.  Staff  and  Machine  Gun  Com- 
pany. 

On  the  basis  of  the  prices  above  given  (about  $3.40  per  man),  the  cost 
of  like  structures  for  an  Infantry  Division  at  War  strength  would  total 
about  $750,000.00.  We  have  already  seen  that  the  tentage  for  a  division 
costs  approximately  $201,665.32,  as  shown  in  Appendix  "D".  These  fig- 
ures give  some  idea  of  the  value  of  the  operations  Major  Doe  is  to 
conduct. 


42  Field   Quartermaster's   Handbook 

WATER  SUPPLY:  The  amount  of  material  required  in  con- 
nection with  the  water  supply  will  depend  upon  circumstances  and  distance 
-water  has  to  be  brought.  The  material  will  doubtless  require  the  fol- 
lowing : 

(a)  5-60,000  gallon  Tanks. 

(b)  8"  to  3/1"  Pipe  and  fittings. 

(c)  Pumps,  etc. 

(d)  Shower  heads  at  rate  of  one  to  every  twenty  men. 

(e)  Spigots  at  the  rate  of  one  for  each  mess.  There  are  18  messes 
in  a  Regimental  Camp : 

1  for  each  10  men  for  washing. 

The  amount  of  drainage  and  road  construction  needed  will  of  course 
depend  upon  the  terrain  and  must  be  determined  by  Major  Doe. 

In  the  midst  of  this  work,  a  Bill  of  Lading,  No.  23,  is  received  in  the 
mail  from  the  Philadelphia  Depot,  showing  shipment  the  day  before  by 
fast  freight  on  the  A.  B.  C.  Railroad  of  the  tentage  requisitioned  for. 

The  receipt  of  this  property  must  be  acknowledged  as  soon  as  re- 
ceived on  Form  No.  158,  Q.  M.  C,  to  the  shipping  officer. 

In  case,  as  is  likely,  other  supplies  arrive  before  the  tentage,  and 
before  storehouses  are  erected  or  the  railroad  spur  to  the  Camp  is  com- 
pleted, some  means  must  be  devised  to  adequately  protect  the  same. 

The  most  feasible  method  under  these  circumstances  to  properly  care 
for  such  supplies  would  be  to  arrange  with  the  Railroad  Company  to  hold 
the  cars  containing  the  equipment  on  the  nearest  available  sidetrack  and 
pay  demurrage  rather  than  unload,  rent  a  storehouse  and  rehandle  to 
camp  later. 

At  this  point  another  telegram  is  received  from  Department  Head- 
quarters authorizing  Major  Doe  to  purchase  beef,  forage,  wood,  ice,  and 
fresh  vegetables  locally. 

The  steps  to  be  followed  in  the  purchase  of  these  supplies  are: 

First,   the  making  and  issue   of  the  advertisement,   the   circular 

of  instructions  to  bidders  and  the  specifications.     See  Appendix  "M." 
Second,  the  opening  of  the  bids  at  the  time  set  in  the  presence 

of  the  attending  bidders,  per  paragraph  541,  A.   R.,  abstracting  and 

awarding  of  the  contracts.     See  Appendix  "N." 

Third,  the  execution  of  contracts  and  bonds  where  required.    See 

A.  R.  555. 

These  supplies  are  advertised  for  on  Q.  M.  C.  Form  No.  119  (Ap- 
pendix "M"),  and  in  accordance  with  the  instructions  contained  in  Army 
Regulations  499  to  509  inclusive. 

The  allowances  to  be  stated  in  Circular  Proposal  No.  119,  are  found 
in  appendices  to  prior  lectures,  except  for  the  hard  wood.  Allowance  for 
hard  wood  is  obtained  from  paragraph  1044,  Army  Regulations,  as 
amended. 


Field   Quartermaster's   Handbook  43 

The  length  of  time  whicli  should  elapse  between  date  of  advertisement 
and  date  of  opening  of  bids  will  be  found  in  Army  Regulations  522. 

Major  Doe  should  prepare  at  the  same  time  on  Q.  M.  C.  Form  No. 
109b,  an  advertisement  for  the  constructions  needed  for  the  Camp,  see 
Appendix  "O."  As  heretofore  stated  an  illustration  of  the  requirements 
in  this  respect  for  a  Regiment  of  Infantry  only,  at  War  Strength  is  given, 
hence  in  Appendix  "O"  the  bids  are  invited  for  such  constructions  only. 
Major  Doe  should  call  for  bids;  first,  for  the  construction  complete,  and 
second,  for  furnishing  the  material  only.  After  the  bids  are  opened  he 
can  then  decide  which  is  the  best  proposition  for  the  Government  to  accept 
and  should  he  decide  to  purchase  the  material,  it  will  then  be  necessary 
for  him  to  engage  the  necessary  labor.  During  the  time  that  bids  are 
being  sought,  he  can  ascertain  labor  costs  and  thus  be  in  a  position  to 
make  a  quick  decision  after  the  bids  are  opened.  Since  he  will  probably 
find  that  it  is  more  advantageous  to  do  the  necessary  drainage  and  con- 
struction of  roads  himself,  he  should  make  arrangements  to  secure  the 
necessary  labor  therefor,  and  if  material  is  required,  not  available  at  the 
camp  site,  he  issues  an  advertisement  therefor,  on  Q.  M.  C.  Form  No.  109b. 

These  circular  advertisements,  Q.  M.  C.  Forms  Nos.  119  and  109b,  are 
mailed  to  known  dealers  at  the  nearest  railroad  center,  posted  up  on  bill- 
boards around  town,  and  in  other  public  places  as  well  as  being  sent  to 
large  dealers  at  a  distance. 

To  illustrate  how  proposals  received  on  Q.  M.  C.  Form  No.  119,  are 
accepted,  a  copy  of  "Letter  of  Acceptance  of  Proposal"  (Q.  M.  C.  Form 
No.  119a),  is  given  in  Appendix  "N." 


CHAPTER  IV. 

On  the  morning  of  the  fourth  day  Major  Doe  mails  and  issues  in 
the  town  his  advertisement  for  local  purchases  and  construction. 

By  this  time  he  has  become  acquainted  with  labor  conditions  and 
knows  the  rate  of  wages  it  will  be  necessary  to  pay  the  laborers 
needed  in  case  he  decides,  after  receiving  bids,  to  construct  the  build- 
ings by  the  purchase  of  material  and  hire  of  labor. 

He  is  next  brought  face  to  face  with  the  question  of  property  ac- 
countability. By  this  is  meant  keeping  track  of  all  supplies  belonging 
to  the  Q.  M.  Corps,  either  purchased  by  Major  Doe  or  acquired  by 
transfer  to  him  from  some  other  source. 

This  record,  which  is  called  the  "Property  Account,"  Q.  M.  C,  Form 
No.  200  (Appendix  "P"),  is  kept  in  loose  leaf  form  on  sheets  9  inches 
long  by  4%  inches  wide — a  single  article  to  a  sheet,  and  is  so  kept 
that  it  accounts  for  a  1  cent  postage  stamp  as  carefully  as  for  an 
article  far  more  costly. 

By  this  record  Major  Doe  not  only  keeps  his  own  account,  but,  by 
complying  with  the  instructions,  he  furnishes  information  enabling  as 
complete  a  record  of  even  the  1  cent  postage  stamp  to  be  kept  in  the 
office  of  the  Quartermaster  General  in  Washington  as  in  his  own.  In  like 
manner  the  Property  Account  of  every  Army  post  or  camp  is  kept  hi 
complete  accord  with  the  account  in  the  Quartermaster  General's 
office. 

By  hard  work  the  Railroad  Company  has  completed  the  track 
to  camp  and  the  cars  of  supplies,  which  have  already  arrived,  are  moved 
to  that  point.  The  storage  tents  are  at  once  unloaded,  pitched,  and 
the  remainder  of  the  equipment  and  supplies  unloaded,  checked  ofif 
with  the  invoices  and  Bills  of  Lading,  and  all  placed  in  the  storage 
tents  over  which  the  Commanding  Officer  of  the  Engineers,  at  Major 
Doe's  request,  posts  and  maintains  a  constant  guard.  In  unloading 
the  supplies  a  case  of  tomatoes  is  discovered  badly  damaged  and  with 
several  of  the  cans  missing.  Careful  note  is  made  of  this  and  the 
original  Bill  of  Lading,  which  has  been  sent  to  Major  Doe,  is  accom- 
plished (i.  e.  receipted),  showing  therein  receipt,  in  a  serviceable  con- 
dition of  all  the  supplies  embraced  therein  except  the  case  of  tomatoes 
of  which  the  exact  condition  as  received  is  described. 

The  Bill  of  Lading  (see  Appendix  "Q")  is  then  surrendered  to  the 
Railroad  Agent.  Major  Doe  now  requests  the  Commanding  Officer 
to  appoint  a  Survey  Officer  (see  A.  R.  710-725  inclusive)  to  determine 
the  respchisibility  for  the  damage  and  loss  of  the  cans  of  tomatoes. 
The  Survey  Officer,  after  hearing  in  person  or  by  deposition  Major 
Doe  and  his  receiving  clerk,  makes  his  finding  and  recommendation 
on  a  Survey  Report  (Form  No.  196  A.  G.  O.),  and  submits  same  to 
the  Commanding  Officer  for  his  action.  If  the  Survey  Officer  finds 
the   Railroad    Cor-'pany   responsible   for   the   damage   and   loss,   and   the 

44 


Field   Quartermaster's   Handbook  45 

Commanding  Officer  agrees,  Major  Doe  forwards  to  the  officer  charged 
with  paying  the  account  of  the  deUnquent  Railroad  a  certified  copy 
of  the  Survey  Report,  on  which  the  paying  officer  deducts  irom 
the  Railroad  Company's  bill  the  value  of  the  articles  lost.  The  original 
Bill  of  Lading  and  the  Company's  bill  have  been  held  up  by  the  pay- 
ing officer,  awaiting  the  receipt  of  the  Survey  Report  covering  the  loss 
of  the  tomatoes  due  to  notation  of  loss  shown  on  the  Bill  of  Lading. 

By  studying  Appendix  "P,"  in  connection  with  the  following  descrip- 
tion, Major  Doe  will  see  how  the  record  should  be  started  and  carried 
to  completion. 

Major  Doe  begins  by  making  out  a  sheet  for  each  of  the  articles 
he  already  has — i.  e.,  the  typewriter  and  Transportation  Requests  he 
obtained  on  invoice  from  the  Department  Quartermaster.  An  illus- 
tration in  Appendix  "P"  is  shown  of  the  typewriter  only — that  for  the 
Transportation  Requests  being  of  a  similar  nature.  He  also  posts  the 
window  shades  and  street  car  tickets  that  he  has  purchased,  in  all 
four  articles,  showing  at  the  bottom  of  each  sheet  the  article,  descrip- 
tion, the  unit  quantity  i.  e.,  by  pound,  dozen,  or  gallon,  etc.,  and  if  at 
a  post  or  regular  garrison  the  maximum  and  minimum  quantities 
allowed  per  Cir.  38,  O.  Q.  M.  G.,  1913,  between  which  amounts  he 
would  be  supposed  to  maintain  his  stock  of  that  article. 

The  detailed  steps  in  opening  a  "Property  Account"  are  as  follows: 

Major  Doe  first  inserts  at  the  top  of  the  sheet.  Camp  X.,  N.  Y.;  also 
his  name  and  rank. 

Next  in  column  1  he  enters  the  date  of  receipt  or  purchase  of  the 
article,  and  in  column  2  the  number  of  the  purchase  voucher  Q.  M. 
C,  Form  217,  or,  if  received  from  depot  or  other  point  on  requisition 
that  he  has  made,  he  enters  the  number  of  the  invoice  Q.  M.  C, 
Form  201. 

Vouchers  are  numbered  consecutively,  whether  purchases  or  in- 
voices— for  instance,  his  typewriter  will  be  No.  1,  the  window  shades 
No.  2  and  street  car  tickets  No.  3. 

In  column  3  he  enters  the  camp  number  given  Camp  X.,  by  the 
office  of  the  Q.  M.  G.,  and  by  which  that  office  keeps  track  of  his  sup- 
plies.    (In  this  case  assumed  as  No.  555). 

Next  in  column  4  he  enters  the  quantity  of  the  article  received  in 
iferms  of  the  unit — for  example,  he  receives  twelve  dozen  pencils, 
instead  of  entering  twelve,  he  enters  at  the  bottom  of  the  page 
"Unit  quantity  number"  (abbreviated  to  No.)  and  in  column  4  he 
enters  144. 

Finally  at  the  bottom  of  the  page  he  writes  the  name  of  the  article 
with  the  distinctive  noun  first. 

He  next  accomplishes  receipts  for  the  property  received  on  invoicf 
in  the  following  manner,  viz: 


46  Field    Quartermaster's   Handbook 

Any  Quartermaster  invoicing  property  to  another,  sends  him  three 
copies  of  Q.  M.  C,  Form  No.  201 — combination  receipt  and  invoice 
form — (one  is  an  invoice  and  tvv^o  are  to  be  receipts),  containing  an 
itemized  list  of  the  articles  transferred.  Upon  receipt  of  these  copies 
of  Form  No.  201,  Major  Doe  notes  carefully  the  articles,  date  shipped, 
how  shipped  (all  of  which  is  shown),  etc. 

Not  only  serviceable,  but  unserviceable  property  as  well,  is  reported 
to  the  Quartermaster  General  on  Q.  M.  C,  Form  No.  202.  Instruc- 
tions provide  that  whenever  serviceable  supplies  and  property  become 
unserviceable  from  any  cause  and  cannot  be  repaired,  they  will  be 
placed  in  store  with  the  unserviceable  supplies,  properly  and  carefully 
listed  on  Q.  M.  C,  Form  202.  Form  202,  when  completed,  will  be  given 
the  next  serial  number  and  posted  to  the  property  account  (Form  No. 
200)  by  entering  the  data  and  voucher  number  in  proper  columns  and 
decreasing  the  balance  on  hand  "serviceable"  of  each  article  in  column 
6  by  the  quantity  unserviceable  as  stated  on  the  voucher,  and  in- 
creasing the  balance  on  hand  "unserviceable"  in  column  7  by  a  lik:: 
amount.  Full  definition  of  "unserviceable"  property  as  given  shown  in 
Army  Regulations. 

Articles  which  are  counted  for  in  the  "Property  Account"  are  for 
convenience  arranged  in  groups  alphabetically  as  follows: 

(a)  Clothing. 

(b)  Equipage. 

(c)  Table  ware  and  kitchen  utensils. 
<d)  Veterinary  supplies  and  dressings. 

{e)     Other  quartermaster  supplies  except  subsistence. 

Major  Doe  now  has  the  following  property :  Typewriter,  Transportation 
Request,  Street  Car  Tickets  and  Window  Shades.  The  first  is  non- 
expendable and  the  other  three  all  expendable.  These  two  kinds  of 
property  comprise  the  two  classes  into  which  all  property  is  divided. 
jMajor  Doe  will  at  the  end  of  his  first  month  expend  (i.  e.  free  himself 
from  accountability)  the  car  tickets  and  window  shades.  By  that  time 
he  will  doubtless  expend  other  expendable  property,  a  full  list  of 
which  will  be  found  in  Q.  M.  G.  O.,  Circular  No.  21,  of  1914.  The 
method  of  expending  the  car  tickets  and  window  shades  is  fully  shown 
in  Appendix  "P"  on  Q.  M.  C,  Form  No.  203.  Major  Doe  need  only 
remember  that  vouchers  covering  transactions  incident  to  the  pro- 
curement or  receipt  of  supplies  and  property  are  debit  vouchers  and 
that  vouchers  covering  transactions  incident  to  the  issue,  transfer,  or 
other  disposition  of  supplies  and  property,  are  credit  vouchers.  For 
full  description  of  debit  and  credit  vouchers  to  a  "Property  Account," 
see  Exhibit  "R." 

Major  Doe  must  post  all  vouchers  ^^  his  property  account  cur- 
rently, mark  them  "posted,"  and  mail  one  copy  direct  to  the  office  of 
the  Quartermaster  General  for  posting  in  property  account  in  that 
office.  He  begins  numbering  his  vouchers  from  No.  1  up  to  and  in- 
cluding the  last  day  (June  30)  of  the  f.scal  year,  when  he  must  start  a 
new  series  for  the  next  fiscal  year. 


Field   Quartermaster's   Handbook  47 

If  he  should  be  relieved  from  duty  as  Quartermaster  (not  at  all  an 
unlikely  event)  his  property  account  will  be  closed  by  drawing  a  red- 
ink  line  below  each  last  entry.  A  list  of  the  balances  shown  by  the 
property  account  as  being-  on  hand  will  be  prepared  in  triplicate  and 
be  certified  to  by  him  as  follows: 

Camp  X.,  N.  Y.,  1917. 

I  certify  that  I  have  taken  up  on  my  property  account  all  property 
found  actually  on  hand,  and  that  the  foregoing  list  includes  all  prop- 
erty for  which  I  am  accountable,  beginning  with  voucher  No.  1,  and 

ending  with  voucher  No fiscal  year  1917,  and  that  it  is  a  correct 

statement  of  all  such  property  pertaining  to  the  Quartermaster  Corps. 

JOHN  DOE, 
Major  Q.  M.,  U.  S.  R. 

The  officer  to  whom  the  property  is  transferred  will,  upon  certifica- 
tion, certify  on  each  copy  of  statement  as  follows: 

Camp  X.,  N.  Y.,  1917. 

I  certify  that  I  have  this day  of received  the 

supplies  and  property  of  the  Quartermaster  Corps  listed  above. 

The  original  copy  of  the  list  when  signed  will  be  forwarded  to  the 
office  of  the  Quartermaster  General  by  Major  Doe.  The  duplicate  will 
be  given  to  his  successor,  who  will  immediately  take  up  on  his  property 
account  the  articles  and  quantities  thereof  listed.  The  triplicate  copy 
will  be  retained  by  Major  Doe. 

If  there  be  any  question  as  to  the  quantity  of  the  property,  its  con- 
dition, or  other  differences  of  opinion  between  the  officers  concerned 
in  the  transfer,  it  should  be  ipimediately  adjusted  as  required  by  Army 
Regulations  Nos.  668,  669,  1091,  1091^. 

In  order  to  summarize  and  illustrate  specifically  how  property  is 
purchased,  paid  and  accounted  for  we  will  trace  step  by  step  the 
process  necessary  in  expending  $10  for  strct  car  tickets: 

SECURING  OF  FUNDS. 

1.  Estimating  for  funds  on  Q.  M.  C,  Form  No.  34. 

2.  Receiving  and  filing  letter  of  advice  of  Requisition  on  Treasury 
(white  letter),  Q.  M.  C,  Form  No.  693. 

3.  Receipt  of  Certificate  of  Deposit  (Form  6599,  Treasury  Depart- 
ment), showing  issue  of  War  Warrant. 

4.  Entry  of  amount  as  a  debit  in  Cash  Book  (Q.  M.  C,  Form 
No.  80). 

5.  Entry  of  amount  as  a  debit  on  the  check  stub. 

6.  Entry  as  a  debit  on  Account  Current  (W.  D.  Form  No.  320)  per 
War  Warrant. 


48  Field    Quartermaster's    Handbook 

EXPENDING  OF  FUNDS. 

1.  Making  Voucher  on  Q.  M.  C,  Form  No.  330. 

2.  Making  P.  P.  Voucher,  Q.  M.  C,  Form  No.  217. 

3.  Posting  No.  217  on  P.  P.  A.,  Q.  M.  C,  Form  No.  200. 

4.  Forwarding  P.  P.  Voucher  (No.  217)  to  Q.  M.  G. 

5.  Entering  Voucher  No.  330  on  Abstract  of  Disbursements — W.  D. 
Form  No.  329. 

6.  Entry  of  amount  as  a  credit  in  Cash  Bbok  (No.  80)  under 
"Total"  column  and  "Appropriation"  column. 

7.  Drawing  check  and  making  credit  stub  entry. 

8.  Credit  entry  on  A/C  (W.  D.  No.  320). 

9.  Expending  tickets  on  "Monthly  list  of  Q.  M.  Supplies  Expended" 
(Q.  M.  C,  Form  No.  203). 

10.  Making  credit  entry  for  tickets  expended  on  "Property  Ac- 
count" (Q.  M.  C,  Form  No.  200). 

Major  Doe  has  received  by  transfer  from  depot  and  by  local  purchase 
some  Subsistence  Stores  and  must  account  for  them.  This  is  done  on 
the  "Return  of  Subsistence  Stores,"  Q.  M.  C,  Form  No.  219.  (This 
form  is  too  bulky  to  fully  illustrate  so  the  front  and  back  pages  only 
are  shown — See  Appendix  "S.")  For  the  Subsistence  Stores  received 
from  depot  he  has  received  four  copies  of  the  Q.  M.  C,  Form  No.  201 
(two  invoices  and  two  receipts).  He  accomplishes  both  receipts  and 
returns  them  to  the  invoicing  officer.  One  of  the  invoices  he  files  with 
his  retained  returns  and  forwards  the  other  to  the  Quartermaster  Gen- 
eral with  his  return  of  Subsistence  Stores  in  accordance  with  Circular 
No.  3,  O.  Q.  M.  G.,  of  1915. 

For  the  stores  purchased  Major  Doe  makes  payment  on  W.  D, 
Form  No.  330. 

In  making  his  purchase  of  fresh  beef  Major  Doe  goes  through  the 
following  steps  until  the  beef  passes  into  the  possession  of  an  organi- 
zation as  a  part  of  its  ration: 

First.     Receives  from  Headquarters  authority  to  purchase  locally. 

Second.  He  prepares  a  circular  proposal  (Q.  M.  C,  Form  No.  119), 
and  issues  same  to  dealers  as  well  as  posts  it  in  conspicuous  public 
places. 

Third.  He  opens  bids  and  makes  an  Abstract  of  Proposals  on  Q. 
M.  C,  Forms  No.  123  or  124. 

Fourth.  Makes  award  to  the  lowest  responsible  bidder  on  Q.  M 
C,  Form  No.  119a. 

Fifth.  Orders  delivery  by  calling  for  an  equal  number  of  fore  and 
hind  quarters. 

Sixth.  Weighs  and  inspects  to  see  if  specifications  of  Q.  M.  C, 
Form  No.  120,  are  complied  with. 


Field    Quartermaster's   Handbook  49 

Seventh.  Issues  to  companies  on  issue  slips  Q.  M.  C.,,Form  No. 
224,  if  rations  are  issued  in  kind,  entering  same  on  Abstract  of  Issues. 
Q.  M.  C,  Form  No.  222.  If  sold  uses  charge  or  cash  sales  slip,  Q. 
M.  C,  Form  No.  66,  and  lists  on  ''Abstract  of  Subsistence  Stores 
Sold,"  Q.  M.  C,  Form  No.  9. 

Eighth.  Pays  contractor  on  voucher  W.  D.,  Form  No.  330.  Draws 
check,  enters  on  check  stub,  lists  on  "Abstract  of  Disbursements,"  W. 
D.,  Form  No.  329,  making  entry  in  Cash  Book  and  on  Account  Current. 

Ninth.  Lists  the  purchase  on  "Abstract  of  Subsistence  Stores  pur- 
chased," Q.  M.  C,  Forms  No.  220  or  221. 

Tenth.  Shows  purchase  and  issue  on  his  "Return  of  Subsistence 
Stores,"  Q.  M.  C,  Form  No.  219: 

The  general  plan  of  property  accounting,  while  it  seems  on  first 
acquaintance  to  be  bewildering,  is  in  reality  not  difficult  and  Major 
Doe  will  find  that  his  troubles  will  vanish  as  he  becomes  more  ex- 
perienced. If  he  follows  his  instructions  carefully  he  need  not  fear 
the  present  plan  of  property  accounting. 

The  succeeding  days  with  Major  Doe  are  extremely  busy  ones. 
Laborers  and  mechanics  are  engaged  or  told  the  date  when  their 
services  will  be  required.  Prospective  bidders  enquire  with  reference 
to  this  or  that  detail  of  the  proposed  camp  construction.  Mail  has  to 
be  answered,  bills  of  lading  and  invoices  of  property  arrive.  The 
staking  out  of  the  Camp  requires  that  changes  be  made  on  the 
original  plan  to  produce  the  best  results.  Places  for  tents  are  marked 
with  a  templet  made  by  crossing  16-foot  strips  for  large  pyramidal 
tents  so  that  the  places  the  tent  pins  would  occupy  are  indicated  on  the 
perimeter.  He  has  sent  samples  of  the  water  supply  for  the  Camp  by 
express  to  the  Surgeon  General  of  the  Army  for  bacteriological  ex- 
amination and  has  received  an  analysis  showing  the  supply  is  pure 
and  wholesome. 

The  day  for  opening  bids  soon  arrives  and  Major  Doe  opens  and 
reads  aloud  those  received  in  the  presence  of  all  bidders  desiring  to  be 
present,  as  required  by  A.  R.  514. 

After  the  bids  are  carefully  abstracted  he  telegraphs  to  Department 
Headquarters  his  recommendations  for  award,  forwarding  by  mail 
one  copy  of  the  abstract  with  one  copy  of  each  bid  received  per  A. 
R.  543.  His  recommendation  is  based  upon  a  careful  analysis  of  prices 
named,  upon  the  responsibility  of  the  bidder  and  ability  to  perform 
the  work  or  furnish  the  supplies,  and,  for  the  construction,  upon  the 
factor  of  time  specified  in  which  to  do  the  work.  After  taking  all  the 
above  into  account  his  recommendation  in  his  telegram  and  on  the 
abstract  were  as  follows: 

A.  All  bids  for  wood  to  be  rejected  and  purchase  made  in  open 
market  as  this  method  will  give  better  prices  and  quicker  delivery  by 
purchasing  as  wanted. 

B.  The  lowest  bids  for  forage  and  straw,  fresh  beef,  onions,  and 
potatoes,  also  ice,  to  be  accepted. 


50  Field   Quartermaster's   Handbook 

C.  The  lowest  aggregate  bidder  on  all  building  construction  to  be 
accepted — this  giving  a  better  construction,  centralized  control  and 
one  general  contractor  to  deal  with  rather  than  to  accept  the  lowest 
bid  for  each  building  from  several  contractors. 

D.  The  bids  for  the  water  system,  roads,  ditches  and  culverts  to  be 
rejected  and  all  this  work  to  be  done  by  purchase  of  materials  and 
hire  of  the  necessary  laborers,  as  this  method  will  reduce  the  cost  to 
the  Government  under  the  lowest  bid. 

Department  Headquarters  at  once  telegraphs  Major  Doe  his  recom- 
mendations are  approved  and  to  execute  the  necessary  contracts  and 
bonds  on  the  following  forms: 

1.  Contracts  for  the  forage,  straw,  fresh  beef,  onions,  potatoes  and 
ice,  to  be  on  Q.  M.  C,  Form  No.  107. 

2.  Contracts  for  the  construction  to  be  on  Q.  M.  C.,  Form  109. 

3.  Bonds  for  the  former  contracts  to  be  on  Q.  M.  C,  Forms  Nos. 
100c,  lOOd,  lOOe  and  lOOf,  and  for  the  latter  contracts  on  Q.  M.  C, 
Forms  Nos.  lOOg,  lOOh,  lOOi,  lOOj  and  100k,  according  to  the  printed 
notes  thereon. 

Major  Doe  writes  a  letter  to  each  successful  bidder  informing  him  of 
the  articles  or  work  awarded,  and  gives  the  unit  or  total  costs. 

He  next  urges  and  impresses  upon  the  contractors  in  a  personal 
interview  the  need  of  action  and  places  his  Superintendent  of  Construction 
in  immediate  charge  of  the  work. 

He  pays  for  the  articles  purchased  in  the  open  market  on  W.  D. 
Form  330,  and  pays  his  laborers  either  weekly,  bi-weekly  or  monthly, 
on  W.  D.,  Form  334. 

Installation  of  water  supply  has  been  made  the  first  business,  next 
the  storehouses  and  platforms,  after  these  the  roads  and  later  the 
buildings. 

The  morning  of  the  fifth  day  Major  Doe  receives  a  telegram  from 
Department  Headquarters  announcing  that  the  troops  to  compose  the 
First  Division  are  to  be  mobilized  at  Camp  X.,  N.  Y.,  by  the  War 
Department,  viz: 

Division  Headquarters: 
Commander — Major  General  Richard  Roe. 
Aids — Captain  H.  Dorn,  Captain  J.  Gordon,  Captain  A.  Cone. 

General  Staff: 

Chief  of  Staff — Colonel  B.  Jones. 

Assistants   to   Chief   of   Staff — Major  A.   Commerford,   Major  T. 

Richard. 
Adjutant — Major  L.  Dyar. 
Inspector — Major  O.  Pritchard. 
Judge  Advocate — Major  E.  Blackstone. 


Field   Quartermaster's   Handbook  51 

Quartermaster — Lieut.  Colonel  X.  Fain. 

Assistant  Quartermaster — Captain  A.  White. 

Surgeon — Lieut.  Colonel  A.  Duer. 

Assistant  Surgeons — Major  M.  Means,  Major  C.  Brown. 

Forty-five  enlisted  men  Headquarters  Detachment. 
222d,  223d  and  224th,  330th,  331st  and  332d,  402d,  403d  and  404th, 

Regiments  of  Infantry. 

111th  Regiment  of  Cavalry. 

1st  Brigade  of  Light  Artillery. 

10th  Pioneer  Battalion  of  Engineers, 

15th  Battalion  of  Signal  Corps. 

Ammunition  Train. 

Supply  Train. 

Engineer  Train. 

20th,  21st,  22d  and  23d,  Ambulance  Companies. 

15th,  16th  and  17th,  Field  Hospital  Companies. 

The  receipt  of  the  telegram  announcing  assignment  of  the  First 
Division  and  its  arrival  at  the  Camp  in  the  near  future  indicates  to 
Major  Doe  the  necessity  for  prompt  action  if  the  Camp  is  to  be  gotten 
in  readiness  before  the"  troops  arrive.  Appreciating  the  preparation 
necessary  he  proceeds  at  once  to  the  Camp  site.  On  arrival  he  finds 
the  Engineer  Company  has  the  Camp  plotted  and  drawn  to  scale  on 
the  blue  print  of  the  Camp  grounds.  In  some  instances  lines  for 
company  streets  have  been  run  and  stakes  have  been  driven  at  proper 
intervals  showing  location  of  the  tents.  Beginning  behind  the  mess 
shelter  and  kitchen,  it  is  necessary  to  mark  out  the  location  of  the 
seventeen  large  pyramidal  tents  which  each  company  (except  the 
Headquarters,  Supply  and  Machine  Gun  Company)  has.  This  has 
been  done  by  use  of  the  templet.  As  previously  explained  this  is  a 
pattern  or  contrivance  on  which  are  indicated  the  proper  spaces  at 
which  the  tent  pins  should  be  driven.  By  its  use,  the  front  line  being 
established,  the  tent  sites  for  a  company,  battalion  and  regiment  can 
be  quickly  accomplished  with  the  aid  of  but  few  men.  Moreover 
Major  Doc  is  obliged  to  economize  on  space  and  to  have  a  camp 
perfectly  aligned. 

While  engaged  in  giving  the  contractor  some  instructions  relative 
to  location  of  the  mess  shelters,  kitchens  and  latrines  for  each  Regi- 
ment, Major  Doe  receives  a  telegram  stating  that  the  444th  Regi- 
ment of  Infantry  will  arrive  in  the  morning  to  assist  In  pitching  tents, 
policing  the  camp  and  furnishing  a  sufficient  guard  for  the  large 
quantity  of  stores  now  arriving.  Major  Doe  gets  in  touch  at  once 
with  the  Officer  .commanding  the  Engineer  Company  and  requests 
him  to  concentrate  his  Company  on  one  of  the  Camp  sites  for  an 
Infantry  regiment  so  that  tent  pins  will  be  all  driven  that  evening.  He 
next  speeds  up  the  contractor  to  lay  an  emergency  water  pipe  on  top 
of  the  fjround  to  the   Camp,  has  the  wood  contractor  haul  and  pile 


52  Field    Quartermaster's   Handbook 

wood,  has  the  trenches  for  the  16  latrines  (See  Appendix  "T"  for  illus- 
tration) all  dug  (canvas  screens  to  be  used  until  the  frame  structures 
are  completed),  the  mess  pits  or  kitchen  crematories  (See  Appendix 
"'T")  for  the  18  messes  dug  and  stoned,  forage  and  straw  delivered  that 
afternoon  and  a  daily  supply  delivered  thereafter  until  the  storehouses 
are  completed.  He  then  orders  a  supply  of  fresh  beef,  ice,  potatoes 
and  onions  by  open  market,  or  under  the  contract  already  made  if  con- 
tractor is  ready,  to  be  on  the  side  track  in  the  morning  all  ready  for 
issue  to  the  troops  upon  arrival.  At  eight  o'clock  that  evening,  upon 
reaching  the  office  again  after  supper,  the  Engineer  Officer  telephones 
that  the  tents  are  all  marked  out  and  the  Camp  site  will  be  ready  for 
reception  of  troops  the  following  morning. 

Major  Doe  asks  each  contractor  for  supplies  and  construction  to 
come  down  to  the  office  and  see  him  so  that  he  can  find  out  just  what 
each  one  has  done  or  will  do  in  accomplishing  the  part  assigned 
him.  All  present  satisfactory  reports  except  the  wood  contractor,  who 
states  he  will  not  be  able  to  get  in  sufficient  wood  until  5  P.  M.  the 
next  evening.  Major  Doe  excuses  himself  and  directs  his  clerk  to  get 
in  touch  with  the  town  lumber  merchants  and  ask  for  tenders  on 
immediate  delivery  at  9  o'clock  the  next  morning  of  15  cords  of  four 
foot  hard  wood  (about  a  10  days'  supply  for  the  Regiment).  He  then 
returns  to  his  conference  with  the  contractors  and  in  about  fifteen 
minutes  his  clerk  brings  in  the  quotations  good  until  6  A.  M.  the 
next  morning.  Turning  to  the  wood  contractor  Major  Doe  informs 
him  that  unless  he  begins  delivery  by  6  A.  M.  the  following  morning, 
it  will  be  necessary  to  go  out  in  the  open  market  and  purchase  on 
his  account,  in  which  event  the  contractor  and  his  sureties  will  be  called 
upon  to  pay  the  difference  in  cost  over  and  above  the  contract  rate.  The 
contractor  ponders  this  and  promises  that  he  will  begin  deliveries  as 
ordered.  After  further  conference  with  his  contractors,  and  being 
satisfied  that  matters  are  now  progressing  satisfactorily.  Major  Doe 
dismisses  them  and  begins  to  answer  his  correspondence  which  he 
has  been  unable  to  attend  to  before.  Just  then  his  clerk  hands  him  a 
telegram  stating  that  the  first  section  of  the  444th  Infantry  will  arrive 
at  10  A.  M.  tomorrow  morning,  the  second  section  at  10:15  A.  M.  and 
the  third  section  at  10:30  A.  M.  The  telegram  also  says  that  there 
are  55  cars  in  the  three  sections  made  up  as  follows: 

First  Second  Third 

Section  Section  Section 

Standard  sleeper  •         1                  1  1 

Tourist  sleepers    4                  4  4 

Baggage  cars   2*                2*  2* 

Box  cars    2                  2  2 

Flat  cars    1                  1  1 

Stock  cars  8                  8  8 

A.  P.  H.  car 1                  0  0 

Totals  19  18  18 

For   capacities  of  railroad  cars   see  Appendix  "U." 

*1  as  baggage  and  1  as  kitchen  car. 


Field   Quartermaster's   Handbook  53 

Calling  up  the  railway  agent,  Major  Doe  finds  that  he  also  re- 
ceived a  wire  to  the  same  effect.  In  order  to  avoid  the  possibility  of 
delay,  at  Major  Doe's  request,  the  agent  agrees  to  have  an  extra 
switch  engine  and  crew  on  hand  on  arrival  of  the  troops  in  order  to 
facilitate  detraining.  He  also  requests  as  previously  agreed  that  a 
telegraph  operator  be  sent  to  the  Camp  in  the  morning  and  established 
in  a  tent  at  the  Camp  siding  to  expedite  future  business. 

Detailed  instructions  are  then  written  fo  the  guidance  of  the  in- 
coming command  accompanied  by  th:  blue  print  of  the  Camp  layout 
(one  for  each  train  command)  showing  the  Regiment'c  Camp,  where 
its  wood  is  piled,  and  where  its  beef,  ice,  fresh  vegetables,  forage 
and  straw  are  obtainable  and  the  date,  hour  and  place  where  rations 
may  be  drawn,  as  well  as  other  details  necessary  to  aid  the  incoming 
troops  in  becoming  thoroughly  acquainted  with  their  surroundings. 
The  instructions  issued  relative  to  detraining  Major  Doe  are  as  follows: 

QUARTERMASTER'S   OFFICE, 

Camp  X,  N.  Y.,  March  25,  1917. 
Memo  No.  1 
To  Train  Section  Commander: 

1.  Your  troops  will  detrain  on  track  1  and  upon  detraining  the 
troops  will  march  direct  to  Camp  indicated  on  blue  print. 

2.  Cars  will  be  inspected  as  soon  as  vacated,  by  officers  designated 
by  train  commander  accompanied  by  the  train  conductor.  Report  of 
any  damages  will  be  promptly  furnished  the  undersigned  through  the 
train  commander.  The  report  of  the  inspecting  officers  will  also  show 
the  numbers  and  initials  of  each  car  of  the  section,  also  engine  number 
and  railroad  with  names  of  engineer  and  train  conductor. 

3.  Suitable  details  will  be  made  for  unloading  animals,  baggage, 
freight  and  vehicles.  These  details  will  remain  with  their  cars  until 
unloaded. 

4.  Stock  cars  will  be  unloaded  on  track  6. 

5.  Fuel  for  five  days  will  be  found  at  the  respective  kitchens  and 
ice  may  be  obtained  upon  arrival  at  the  ice  pit  shown  on  blue  print. 

6.  It  is  expected  troops  will  arrive  with  two  days'  rations  and  grain 
so  that  issues  will  not  be  required  the  day  of  arrival,  but  in  case  they 
do  not,  returns  for  10  days'  rations  and  requisitions  for  10  days'  forage 
may  be  submitted  to  the  Quartermaster's  office  as  soon  as  practicable 
after  arrival. 

7.  Cars  will  not  be  moved  until  after  all  sections  arrive  whCn 
they  will  be  switched  out  of  the  yard  as  the  train  officials  jnay  decioe, 

JOHN  DOE, 
Major  Q.  M.  C,  U.  S.  R. 
Next  three  telegrams  are  made  out  and  addressed  to  the  Command- 
ing General,  Eastern  Department,  announcing  the  arrival  of  the  traia 
sections  as  required  by  Army  Regulations  193  and  completed  except 
inserting  the  number  of  officers  and  men  and  hour  of  arrival.  These 
telegrams  are  to  be  handed  each  section  commander  in  the  morning 
to  be  signed  and  sent  by  them  upon  arrival  after  inserting  proper 
data. 


54  Field    Quartermaster's   Handbook 

Major  Doe  is  now  ready  for  bed,  tired  but  happy  that  the  arrange- 
ments are  completed. 

Early  in  the  morning,  with  three  clerks,  he  proceeds  to  the  Camp 
site  to  look  over  the  final  arrangements  and  to  assure  himself  nothing 
has  been  forgotten.  The  wood  contractor  has  already  begun  de- 
livery so  Major  Doe  calls  up  the  merchants  from  whom  options  were 
obtained  the  night  before,  thanks  them  and  advises  that  he  will  not 
need  the  wood. 

Another  mishap  threatens.  A  car  of  forage  expected  has  not  ar- 
rived. Major  Doe  calls  up  the  railroad  agent  who  finally  locates 
the  car  on  a  siding  near  the  main  line  station.  The  extra  switch 
engine  requisitioned  the  previous  evening  is  obtained  and  the  car 
rushed  to  the  Camp  in*  time  for  the  switch  engine  to  return  to  the 
main  line  yard  before  the  arrival  of  the  first  section.  With  a  final 
survey,  Major  Doe  hurries  to  the  Railroad  station  with  two  clerks  to 
await  the  coming  of  the  first  section.  C)n  the  way  he  gives  each  clerk 
copies  of  his  memorandum  and  copies  of  the  camp  blue  print  and 
directs  each  to  board  a  section  of  the  train  (indicating  which  one) 
and  hand  a  copy  of  the  memorandum  and  camp  blue  print  to  the  train 
commander.  Major  Doe  himself  will  board  the  first  section  and 
confer  with  the  Regimental  Commander.  Upon  arrival  the  ofificers 
and  guards  leave  the  cars,  after  which  the  commanding  officer  gives 
the  order  to  detrain.  Non-commissioned  officers  being  placed  near 
the  doors  next  detrain,  and  finally  the  rest  of  the  men  bringing  their 
arms  and  equipment. 

After  all  have  detrained  an  inspection  of  the  sleepers  and  coaches 
as  previously  provided  for  follows,  the  troops,  except  the  details 
provided  for  unloading,  march  promptly  to  Camp  and  find  their 
tentage  on  the  ground  ready  to  be  pitched.  Arms  and  equipments 
are  then  stacked,  a  guard  posted,  and  the  command  proceeds  to  pitch 
tents — the  cooks  meanwhile  starting  the  fires  and  awaiting  the  rations 
being  brought  from  the  cars  by  the  hired  wagons  of  Major  Doe. 
While  some  of  the  details  unload  the  rest  of  the  baggage  and  freight, 
others  unload  the  wagons  and  animals.  As  soon  as  unloaded,  the 
animals  are  harnessed,  hitched  to  the  wagons  and  assist  in  transport- 
ing to  the  Camp  site  the  Regiment's  baggage  and  freight.  Upon 
arrival  the  train  Quartermasters  handed  Major  Doe  the  original  bills 
of  lading  covering  the  property  transported,  which  he  will  accom- 
plish after  ascertaining  that  all  property  has  checked  out  properly, 
and  hands  same  to  the  railway  agent.  They  also  hand  him, 
properly  completed,  copies  of  Q.  M.  C.  Form  No.  471  (Memorandum 
concerning  the  Movement  of  Troops — see  Appendix  "V")  to  be  dis- 
posed of  per  directions  on  the  form, 

Major  Doe's  most  important  work  will  now  begin.  Not  only  must 
the  work  of  construction  progress  smoothly,  but  he  must  also  satisfy 
promptly  the  needs  of  the  Regiment  as  well.  This  will  require 
patience,  tact,  foresight  and  constant  energy.  At  the  outset  his  two 
most   important  duties   are  those  of  providing  rations  for  the   men 


Field   Quartermaster's   Handbook  55, 

and  grain  for  the  animals.  The  Regiment  will  obtain  these  from  him, 
on  Q.  M,  C,  Form  No.  223 — an  illustration  of  which  is  given  in 
Appendix  "W." 

The  method  of  obtaining  rations  is  for  the  Regimental  Supply- 
Officer  to  fill  out  the  Ration  Return  (Q.  M.  C.  Form  No.  223)  in 
duplicate  from  the  Morning  Report  (A.  G.  O.  No.  333)  and  being 
properly  signed,  submit  the  original  (retaining  the  duplicate)  to 
Major  Doe,  who  issues  the  rations,  abstracts  them  on  his  Abstract  of 
Issues  (Q.  M.  C.  Form  Nos.  222-250-251)  filing  therewith  the  Ration 
Return  (Form  223),  making  the  abstract  a  numbered  voucher  to  his 
Return  of  Subsistence  Stores  (Q.  M.  C.  Form  No.  219). 

One  of  the  most  important  police  orders  issued  will  be  that  having 
to  do  with  the  disposition  of  the  kitchen  waste,  which  will  be  con- 
sumed in  the  kitchen  sinks  or  incinerators,  a  full  description  of  which 
is  given  in  Appendix  "T." 

One  ol  the  most  important  Camp  duties  is  the  disposal  of  the 
excreta  and  Major  Doe  is  obliged  to  see  to  it  that  latrines  are 
properly  constructed  and  cared  for.  The  construction  and  care  of 
latrines  is  also  shown  in  Appendix  "T." 

The  days  will  now  pass  all  too  quickly  for  Major  Doe  atid  almost 
before  he  is  aware  of  it,  pay  day  is  near. 

His  civilian  clerks  and  civilian  employes  will  be  paid  on  W.  D. 
Form  No.  334  and  the  troops  on  W.  D.  Form  No.  366  and  366a. 
Illustrations  of  the  Army  Pay  Roll  only  are  shown  in  Appendix  "X," 
as  Form  No.  334  is  too  wide  to  show  and  presents  no  special  diffi- 
culties. 

For  both  rolls  Major  Doe  draws  one  check,  as  hereafter  explained, 
and  pays  employes  and  enlisted  men  in  cash. 

The  Army  Pay  Roll  is  a  serious  problem,  as  he  is  personally  re- 
sponsible for  any  mistakes  and  must  make  good  any  shortage.  If 
any  man  is  overpaid,  Major  Doe  will  send  the  man's  company  or 
organization  commander  a  letter  (Q.  M.  C.  Form  No.  56)  requesting 
entry  of  the  amount  against  the  man  on  the  next  pay  roll  and  at  the 
following  payment  it  will  be  deducted. 

The  two  blanks  above  mentioned  (No.  366  and  366a)  constitute  the  pay 
roll  of  enlisted  men  of  the  Regular  Army.  Entries  include  name  and 
rank  of  each  soldier,  arm  of  the  service,  enlistment  period,  amount  of  pay 
and  all  stoppages  against  pay,  with  explanations  of  reasons  for  making  the 
stoppages. 

The  explanation  of  the  purpose  of  the  various  columns  is  shown  in 
Cir.  12  O.  Q.  M.  G.  1912,  pages  18  and  19. 

Major  Doe  after  receiving  the  rolls  from  each  organization  made 
out  and  signed,  except  for  the  insertion  of  the  amount  due  or  to  be 
deducted,  proceeds  with  his  clerk  to  figure  the  rolls,  observing  remarks, 
as  to  when  last  paid,  allotments  and  stoppages.  After  these  rolls,, 
which  are  in  duplicate,  have  been  compared  and  found  correct  the 
totals  are  ascertained  and  change  list  (Q.  M.  C.  Form  No.  57)    is. 


56  Field   Quartermaster's   Handbook 

made  out  and  sent  the  Sub-Treasury  or  depository,  two  or  three  days 
before  presentation  of  his  check  covering  the  amount  of  the  roll. 
Notification  is  then  sent  the  Regimental  Commander  of  the  date,  hour 
and  place  where  the  men  should  assemble  for  payment.  On  the  day 
when  he  is  to  make  payment,  Major  Doe  draws  a  check  (stating 
therein  that  it  is  drawn  to  pay  troops  and  employes)  to  his  order 
for  the  entire  amount  of  the  rolls  and  presents  same  in  person  to  the 
depository  or  Sub-Treasury  for  the  cash  included  in  the  Change  List 
he  submitted  previously.  On  presenting  the  check  indorsed  by  him 
he   receives   the   cash  and  proceeds  to  the    Camp   to  make  payment. 

Major  Doe,  his  clerk  and  the  Commanding  Officer  of  the  first 
organization  to  be  paid,  assemble  at  the  place  appointed  for  the  pay- 
ment. 

The  clerk  calls  out  the  names  of  the  men  to  be  paid  in  the  order 
they  appear  on  the  roll  and  also  calls  out  the  amount  each  is  to 
receive.  Major  Doe  counts  out  and  places  the  money  before  the  man 
who  is  meanwhile  identified  by  the  organization  commander  seated 
at  Major  Doe's  right. 

The  pay  of  the  men  not  present  at  the  pay  table  and  who  have 
receipted  for  the  payment,  Major  Doe  hands  to  the  company  or  organ- 
ization officer,  who  afterwards  hands  same  to  the  man  or  if  unable  to 
do  so,  in  three  days  returns  it  to  Major  Doe  who  deposits  it  to  his 
official  credit  in  the  Sub-Treasury  or  depository  and  draws  a  line 
through  the  man's  name  on  the  roll  adding  thereto  the  v/ords  "not 
paid." 

Major  Doe  pays  the  officers  of  the  Regiment  by  individual  checks 
on  pay  voucher  W.  D.  Form  No.  336. 

Major  Doe  now  prepares  his  money  accounts  as  they  must  be 
forwarded  by  the  10th  of  the  month  per  A.  R.  627  to  the  Quarter- 
master General,  Washington,  D.  C,  or  if  he  fails  to  do  this  the  Treas- 
ury Department  will  decline  to  place  other  funds  to  his  credit. 
Fortunately  he  is  able,  through  systematization  of  his  work,  to  for- 
ward his  Account  Current  (a  fuller  illustration  than  his  own  account 
shows  is  given  in  Appendix  "Y")  with  his  abstracts  and  vouchers.  If 
Major  Doe  has  heeded  his  instructions  and  made  proper  and  legal 
expenditures,  his  accounts  will  be  passed;  if  not  he  will  receive  from 
the  Auditor  for  the  War  Department  (to  whom  the  Quartermaster 
General  has  passed  the  accounts  for  final  review)  a  statement  show- 
ing the  items  suspended  against  him  and  why  each  item  has  been 
suspended.  Major  Doe  makes  his  explanation  of  the  suspended  items 
and  if  satisfactory,  the  Auditor  raises  the  suspension,  but  if  not, 
Major  Doe  can  appeal  to  the  Comptroller  of  the  Treasury  who,  if 
he  sustains  the  Auditor,  affirms  the  suspension,  or  if  not,  vacates  it. 
In  the  former  event.  Major  Doe  becomes  personally  liable  for  the 
amount  and  must  pay  it. 

The  next  day  instructions  are  received  that  the  444th  Regiment  is 
to  leave  within  10  days  for  the  Concentration  Camp. 


Field   Quartermaster's   Handbook  57 

Major  Doe  must  now  make  arrangements  for  the  railroad  trans- 
portation, the  rationing  of  the  troops  for  the  journey,  the  closing  of  its 
accounts  with  him  for  its  supplies  obtained  and  all  the  preliminary 
and  final  details  for  entraining. 

Major  Doe  now  confers  with  the  Supply  Oflficer  who  has  been  sent 
to  him  by  the  Colonel  of  the  Regiment  relative  to  the  details  of  the 
movement. 

Together  they  decide  upon  the  following: 

(a)  The  date  the  troops  will  be  ready  to  move. 

(b)  The  number  and  class  of  cars  for  each  section. 

(c)  Number  of  officers  and  men  to  travel. 

(d)  Amount  of 

(1)  Baggage. 

(2)  Vehicles. 

(3)  Other  freight. 

(4)  Animals. 

Major  Doe  advises  the  Regimental  Commander  and  hands  him 
Q.  M.  C.  Form  No.  471  (Appendix  "V"),  after  which  he  calls  on  the 
American  Railway  Association  representative  and  lays  before  him 
the  details  of  the  preliminary  arrangements,  advises  him  of  the  exact 
make  up  of  each  train  section  and  requests  him  to  take  action  relative 
to  the  prompt  furnishing  of  the  desired  railway  equipment. 

At  the  proper  time  Major  Doe  obtains  from  the  Supply  Oflficer  the 
exact  data  from  which  he  prepares  the  shipping  invoices  (Q.  M.  C. 
Form  No.  201  in  duplicate),  bills  of  lading  and  the  transportation 
request. 

Major  Doe  next  prepares  the  estimate  for  the  rail  transportation 
(Q.  M.  C.  Form  No.  469),  giving  in  each  instance  the  following  data: 

A.  Organization  and  headquarters. 

B.  The  number   of  the  train   section    (No.    1   being  the   first   to 

depart,  No.  2  the  second,  etc.). 

C.  Destination. 

D.  Name  of  each  train  quartermaster. 

E.  Authority  for  the  movement, 

F.  The  number  of  ofificers  and  enlisted  men,  separately  for  each 

arm  and  corps  and  omitting  live  stock  attendants. 

G.  The    number   of   civilian   employees,    omitting   live    stock    at- 

tendants. 
H.    The  number  of  live  stock  attendants. 
I.     The  number  of  public  mules,  public  horses,  and  authorized 

private  horses,  separately  for  each  train  section. 
J.     The  number  of  wagons,  ambulances,  guns,  caissons,  and  other 

vehicles,  separately  for  each  section. 
K.    The    approximate    total    weight    of    organization    property, 
household   goods,    and    checkable    baggage,    separately    for 


53  Field   Quartermaster's  Handbook 

each  of  the  three  items,  should  also  be  shown  in  the  pre- 
liminary estimate;  but  not  in  the  final  one,  such  information 
being  then  given  in  the  shipping  lists  and  invoices.  The 
date  of  entraining  and  the  approximate  hour  of  departure 
should  be  stated  in  the  preliminary  estimate  in  case  the 
order,  or  other  instructions,  directing  the  movement  of 
troops  fails  to  give  that  information. 

Major  Doe  invoices  some  property  to  the  Regimental  Supply 
Officer  and  issues  sufficient  rations  and  grain  for  use  enroute  and  to 
last  for  tvi'o  days  after  arrival  at  destination. 

Many  details  require  attention  and  the  wagon  transportation  as  well 
as  harness  should  be  looked  over  and  repaired. 

Meanwhile  the  American  Railway  representative  ascertains  that 
kitchen  cars  are  not  obtainable,  so  it  will  be  necessary  to  use  a  bag- 
gage car  for  each  section  and  install  in  each  a  No.  1  Field  Range 
(fully  described  in  Bulletin  25,  W.  D.,  1916). 

Major  Doe  accordingly  requests  him  to  have  three  baggage  cars 
placed  on  the  sidings  in  order  that  the  field  ranges  may  be  installed 
without  delay. 

He  then  provides  the  following  additional  equipment: 

1  Water  barrel  for  every  second  Tourist  Car. 

2  G.  I.  water  cans. 
2  G.  I.  buckets. 

1  Stovepipe  elbow, 
100  feet  wire. 
A  supply  of  fuel. 

He  next  issues,  and  asks  the  Regimental  Commander  to  direct  ob- 
servance of  the  following  loading  order: 

1st — Company  property,  equipment  and  supplies,  not  needed  in 
transit  (in  box  cars  locked  and  sealed  by  railroad  em- 
ployees prior  to  departure  of  train),  viz: 

Company  property. 

Property  of  officers  and  men. 

Ammunition. 

Rations. 

Sanitary  stores. 

Tentage. 

Cooking  utensils. 

2nd — Transportation  (on  gondola  or  flat  cars),  viz: 
Guns  and  artillery  carriages. 
Pontons. 
Wagons. 
Ambulances. 
Other  vehicles. 


Field   Quartermaster's   Handbook  59 

3rd — Forage  (in  box  cars). 

4th — Checkable   baggage,    rations    for  use   enroute    (in    baggage    and 
kitchen  cars  under  guard). 

5th — Animals  (in  stock  cars). 

6th — Men   (in  coaches  or  sleepers). 

By  this  arrangement  the  articles  needed  first  will  be  unloaded  first. 

The  evening  before  the  troops  entrain  the  remainder  of  the  equip- 
ment arrives  and  is  inspected  by  the  Am.erican  Railway  representative 
and  Major  Doe  in  order  to  correct  defects,  if  any.  In  the  mornii;g, 
one  hour  after  breakfast  is  finished,  the  troops  are  ready  to  entrain. 
Major  Doe  inspects  the  entire  train  equipment  with  the  Railway  rep- 
resentative and  each  train  commander  and  finds  everything  in  satis- 
factory condition  and  also  that  the  railroad  company  has  fully  com- 
plied with  all  requirements. 

Major  Doe  then  instructs  the  officers  designated  to  superintend 
the  loading  of  each  train  section,  to  keep  lists  showing  the  initials, 
number  and  contents  of  cars  loaded  under  their  supervision  to  avoid 
unnecessary  delay  in  loading  and  to  see  that  the  cars  are  fully  loaded, 
since  the  railroad's  tariffs  provide  a  minimum  weight  (usually  30,000 
lbs.)  for  each  car  used  even  though  it  contains  a  less  weight. 

At  the  proper  time  loading  is  begun  and  carried  on  by  the  troops 
pursuant  to  the  orders  of  the  Regimental  Commander  and  now  Major 
Doe  stands  aside  to  watch  and  to  adjust,  if  necessary,  any  disagree- 
ment which  may  arise  between  the  agents  of  the  railroad  and  the 
Regimental  Commander.  His  part  is  now  largely  that  of  a  spectator 
except  the  handing  to  the  Supply  Officer  of  the  Bills  of  Lading  and  to 
each  Train  Quartermaster  the  Transportation  Request  covering  the 
persons  on  his  section. 

Loading  is  soon  accomplished  and  the  kind  and  weight  of  all 
property  loaded  in  each  car  has  been  listed  by  a  competent  non-com- 
missioned officer  assigned  for  the  purpose  by  the  Commanding  Officer. 
Two  men  have  been  placed  in  each  unsealed  car,  containing  baggage 
or  rations,  and  the  wagons  and  animals  have  all  been  loaded  into  their 
cars. 

Fifteen  minutes  before  the  first  section  leaves  the  troops  are 
inarched  down  to  the  cars  marked  and  assigned  to  them.  At  the 
word  of  command  the  troops  entrain  and  on  the  minute  the  first 
section  moves  out  followed  at  the  proper  time  intervals  by  the  other 
two  sections. 


CALLING  THE  NATIONAL  GUARD  INTO  THE  FEDERAlT 

SERVICE. 

L  The  following  instructions  regarding  the  procurement  of  Quar- 
termaster supplies  and  services  for  organizations  of  the  National  Guard 
govern  when  called  into  the  Federal  Service  by  the  President: 

2.  The  supply  officers  of  organizations,  if, no  Quartermasters  are 
present,  are  the  representatives  of  the  Quartermaster  Corps  in  pro- 
viding subsistence,  transportation,  quarters,  fuel,  forage  and  other 
authorized  quartermaster  supplies. 

Subsistence. 

3.  While  at  armories,  or  at  places  where  no  cooking  facilities  are 
available: 

(a)  An  expenditure  for  subsistence  not  to  exceed  seventy-five  cents 
per  enlisted  man  is  authorized  for  each  day  of  actual  service.  Regi- 
mental supply  officers  and  commanding  officers  of  battalions,  or  com- 
panies stationed  separately,  will  obtain  meals  for  their  respective 
organizations  in  the  manner  prescribed  by  paragraph  550,  Army  Regu- 
lations, 1913. 

(b)  The  accounts  for  meals,  furnished  by  contractors,  will  be  stated 
on  W.  D.  Form  330,  stating  prices  and  number  of  meals  furnished, 
hour  messing  commences  and  the  number  of  men  of  each  company 
subsisted  each  day.  These  accounts  properly  certified  and  approved 
by  the  Commanding  Officer  will  be  forwarded  to  the  authorized  Camp 
Quartermaster  for  payment. 

(c)  Commutation  of  rations,  not  to  exceed  seventy-five  (75)  cents 
per  man  per  day,  may  be  paid  through  supply  officers,  using  Form 
373,  receipted  by  company  and  detachment  commanders,  approved  by 
Commanding  Officer  and  attaching  ration  returns  to  the  voucher.  All 
funds  so  received  must  be  accounted  for  as  directed  par.  3  (f). 

(d)  All  vouchers  covering  payment  not  to  exceed  seventy-five 
(75)  cents  per  man  per  day,  when  cooking  facilities  are  not  available, 
must  bear  the  certificate  of  the  Commanding  Officer: 

"I  certify  that  no  cooking  facilities  are  available  and  that  it  is  im- 
practicable to  utilize  rations  in  kind. 

Commanding." 

(e)  If  cooking  facilities  are  available  and  rations  cannot  be  issued 
in  kind,  by  the  supply  department,  an  allowance  of  forty  (40)  cents 
per  man  per  day  is  authorized.  These  accounts  will  be  paid  to  supply 
officers,  company  or  detachment  commanders  on  Form  Ration  and 
Savings  Account,  No.  2i7?>,  W.  D.,  omitting  data  (Articles  of  the  Ration, 
Reverse  Side),  attaching  thereto  Ration  Return,  Form  223,  Q.  M.  C. 
The  hour  messing  commences  must  be  shown  on  vouchers  and  be 

60 


Field    Quartermaster's   Handbook  61 

approved  by  the  Commanding  Officer.     The  Supply  Officer  will  for- 
ward the  certified  vouchers  to  the  camp  quartermaster  for  payment. 

(f)  All  funds  received  by  organization  commanders  for  subsisting 
their  troops  will  be  taken  up  as  company  funds  and  accounted  for  as 
required  by  regulations.  The  Company  Fund  books  will  be  carefully 
preserved  by  organization  commanders  for  future  reference  in  con- 
nection with  settling  claims  or  disputes  in  connection  with  subsisting 
of  their  troops. 

Particular  attention  is  invited  to  paragraph  317,  A.  R.  1913,  which 
outlines  the  course  of  procedure  for  general  and  company  mess  coun- 
cils and  327,  A.  R.  1913,  which  states  how  and  for  what  purpose  funds 
shall  be  disbursed. 

(g)  When  rations  in  kind  are  available  for  issue,  or  can  be  pro- 
cured by  requisition,  rations  will  be  issued  in  kind  and  ration  savings 
privilege  allowed  as  provided  in  first  section  of  Par.  1220,  A.  R.,  1913. 

Requisitions  for  subsistence  stores  will  be  submitted  on  Form  168, 
to  headquarters,  or  to  the  Camp  Quartermaster.  If  time  does  not 
permit,  the  articles  and  quantities  required  may  be  telegraphed  head- 
quarters, or  obtained  direct  from  the  nearest  post,  camp  or  supply 
depot. 

(1)  The  perishable  articles  of  the  ration — fresh  beef,  fresh  bread, 
potatoes,  onions  and  butter,  will  be  procured  locally  by  supply  officers, 
if  the  articles  cannot  be  supplied  otherwise,  as  follows: 

(2)  Purchases  will  be  made  as  provided  in  Pars.  550,  551  and  554, 
A.  R. 

(3)  Supply  officers  will  submit  certified  vouchers,  \V.  D.,  Form  330, 
for  such  purchases,  approved  by  Commanding  Officer,  for  payment  to 
camp  quartermaster  assigned  the  various  commands. 

(h)  Savings  will  be  paid  on  W.  D.,  Form  373  (properly  certified  and 
approved)  by  the  authorized  Camp  Quartermaster. 

(i)  Supply  officers  of  regiments  or  separate  organizations  will 
account  for  all  subsistence  supplies  on  Return  of  Subsistence  Stores 
(Q.  Q.  M.  C,  Form  219),  supported  by  proper  vouchers,  unless  rations 
are  issued  direct  on  rations  return  by  camp  quartermasters. 

Quartermaster  Supply. 

4.  The  authorized  articles  of  clothing,  equipment,  miscellaneous 
supplies  and  transportation,  Q.  M.  Corps,  are  prescribed  in  G.  O.  39, 
W.  D.,  1915  as  amended. 

(a)  The  articles  of  clothing  and  equipage,  description,  size,  costs 
and  other  data,  are  listed  in  G.  O.  17  and  23,  1916,  and  G.  O.  7,  33 
and  43,  W.  D.,  1917. 

(b)  The  articles  of  miscellaneous  supplies  and  items  of  transporta- 
tion and  data  pertaining  thereto,  are  listed  in  Circulars  2  and  3,  Q.  M. 
G.  O.,  1917. 

(1)  The  following  are  the  various  subdivisions  of  Q.  M.  Supplies: 
Subsistence  Supplies:  Being  issue  articles  and  authorized  sales  articles. 


62 


Field   Quartermaster's   Handbook 


Class  "A"  Supplies: 

Those  supplies  specified  in   G. 

O.  No.  35,  W.  D.,  1915,  and 

amendments   thereto,    except 

as  otherwise  stated. 
The  supplies  listed  in  Circular 

No.  3,  Q.  M.  G.  O.,  1917. 
The     clothing     and     equipage 

and    tableware    and    kitchen 


utensils  listed  annually  in 
General  Orders  of  the  War 
Department. 

Class  "B"  Supplies: 

All  supplies,  equipment,  material, 
etc.,  not  designated  as  subsist- 
ence stores  or  class  "A"  sup- 
plies. 


The  following  is  an  illustration  of  the  various   subdivisions  of  Q. 
M.  Supplies,  viz.: 

Clothing. 

Hats,  service 


(a)   Batons 

Belts,  waist 

Breeches 

Chevrons    and    other    sleeve 

insignia,  service 
Cords,   hat,   all   arms   of   the 

service 
Drawers,  pairs 
Gloves — 
Horsehide 
Riding 
Woolen,  O.  D. 


Laces,  shoe,  extra 

Leggins,  canvas 

Shirts,  flannel,  O.  D. 

Shoes,  marching 

Stockings 

Tags,  identification 

Tape,  identification  tags 

Undershirts 

Ponchos 

Slickers 

Overcoats 


(b)  Axes  and  helves' 
Bags,  surplus,  kit 
Bars,  mosquito,  single 
Bedsacks 
Blankets,  O.  D. 
Brassards 
Brushes,  scrubbing 
Bugles  with  sling 
Colors,  camp  with  staflf 
Colors,  with  case,  staff,  cord 

and  tassel 
Silk-Inf.  Regt. 
do  National 
Service-National 
Cots 

Desks,  field 
Flags,  Chaplain 
Headnets,  mosquito 
Instruments,  band 
Oil,  neatsfoot 


Equipage. 

Pickaxes  and  helves 

Pins,  tent,  shelter 

Poles,  tent,  shelter  half 

Ponchos,  music 

Shovels,  S.  H. 

Slings,  color,  O.  D. 

Stands,  music 

Sticks,  shoe 

Stretcher,  shoe 

Tape,  foot  measure 

Tents,  shelter  half 

Tents,  pyramidal,  large 

Tents,  pyramidal,  small 

Tents,  storage 

Tents,  wall 

Canvas,  latrine 

Fly,  tent  wall  for  kitchen  cover 

Housewives 

Whistles  and  chains 


Field   Quartermaster's  Handbook 


63 


Miscellaneous  Articles. 


(c)  Bags,  water,  sterilizing 
Bicycles 
Brooms,  corn 
Brushes,  marking 
Brushes,  typewriter 
Cans,  oil,  typewriter 
Carborundum,  wheel 
Chairs,  folding 
Chest,  commissary  with 

equipment 
Coal,  smithing 
Cooking  utensils,  march  kit 
Cans,  water,  G.  I.,  large  and 

small 
Cleavers,  meat 
Cake  turners 
Dippers 

Forks,  meat,  large 
Knives,  meat,  large 
Fire  irons,  sets 
Kettles,  camp  with  cover 
Pans,  bake 
Forges,  portable 


Globes,  lantern 
Handcuffs 
Iron,  bar 
Lampblack 
Lantern  frames 
Nails,  common 
Needles,  sacking 
Oil,  mineral,  sperm 
Oil,  typewriter 
Paulins,  large 
Pots,  marking 

Powder,  Hypochlorite  of  lime 
Rakes,  steel 
Safes,  field 

Scales,  platform  folding 
Stencils,  plate 
Tape,  measuring 
Tools,  barrier  and  blacksmith 
Tools,  carpenter  and  wheel- 
wright 
Typewriters 
Wicks,  lantern 


Articles  of  Transportation. 


(d)   Bags,  nose 

Blankets,  saddle 

Bridles,  riding 

Brooms,  stable 

Calks,  toe 

Combs,  curry 

Covers,  mule,  blanket  lined 

Farriers,  instrument,  pocket 

case 
Forges 
Forks,  stable 
Horses,  riding 
Halters  and  straps 
Irons,  branding 
Hoof 

I.e. 

U.S. 

Jacks,  wagon 

Medicines  and  dressings,  Vet. 


Menders,  harness 

Mules 

Draft 

Pack 

Riding 

Nails,  horseshoe 

Needles,  harness,  glovers 

Panniers,  Vet. 

Rivets  and  Burrs 

Rope,  picket  line 

Saddles,  riding 

Saddle  Bags 

Shoes,  horse 

Thread,  saddlers 

Wagons,  escort 

Wax,  saddlers 

Wheels,  hind,  E.  W. 

Tools,  saddlers 


64  Field   Quartermaster's  Handbook 

The  above  articles  pertain  to  the  equipment  of  a  regiment  of  in- 
fantry. The  articles  vary  in  kinds  for  other  arms  or  branches  of  the 
service  and  modifications  will  be  made  as  may  be  necessary. 

5.  Requisitions  for  the  above  supplies  will  be  made  by  regimental 
officers,  or  supply  officers  of  separate  organizations,  as  follows,  and 
submitted  to  the  Department,  Division  or  Camp  Commander. 

(a)  Clothing. 

Requisitions  should  be  submitted  in  duplicate  on  Form  161  or  213, 
Q.  M.  C,  giving  sizes  and  quantities  required  in  proper  columns. 
Where  for  any  reason,  the  actual  size  cannot  be  obtained,  consult 
tariff  lists.  See  pages  23  to  38,  inclusive;  G.  O.  17,  W.  D.,  191.6.  The 
money  value  of  the  clothing  not  to  be  stated  on  requisitions. 

(b)  Equipage. 

Requisitions  in  triplicate  on  Form  160,  Q.  M.  C,  articles  to  be  ar- 
ranged alphabetically;  when  the  name  of  an  article  consists  of  two  or 
more  words,  enter  the  distinctive  noun  first,  i.  e.,  "Brushes,  scrub- 
bing." The  money  value  of  the  articles  not  to  be  stated  on  the 
requisitions. 

(c)  Miscellaneous.     Quartermaster  Supplies. 

Requisitions  to  be  submitted  on  Form  160,  Q.  M.  C,  articles  to  be 
arranged  alphabetically  as  in  equipage,  except  that  veterinary  sup- 
plies, dressings,  etc.,  will  be  listed  separately.  The  money  value  of 
the  articles  not  to  be  stated  on  the  requisitions. 

(d)     (1)  Transportation. 

Articles  of  transportation,  except  animals,  will  be  listed  alpha- 
betically on  Form  160,  Q.  M.  C,  quantities  desired  to  be  shown  in 
column  required.  The  money  value  of  the  articles  not  to  be  stated  on 
the  requisitions. 

(2)  Animals. 

Requisitions  for  animals  will  be  submitted  in  triplicate  on  Form  162, 
Q.  M.  C,  and  will  conform  with  instructions  contained  in  footnote 
on  brief.  '  The  number  of  animals  on  hand  and  desired  will  be  shown. 

SUBSISTENCE  STORES. 

6.  A  list  of  the  authorized  subsistence  stores  is  contained  in  Q.  M. 
Corps,  Form  No.  120. 

ADDITIONAL  CAMP  SUPPLIES. 

7.  (a)   Class  A-1:  (b)  Equipage: 

Matches  Oil,  neatsfoot 
Rations                                                 (c)  Miscellaneous: 

Saltrock  Brushes 

Soap,  issue  Cans,  garbage 

Soap,  hand  Cans,  night  urinal 

Vinegar  Fuel,  wool  and  coal 

Candles  Ice 


Field   Quartermaster's   Handbook  65 

Lime  Powder,  hypo,  of  lime 

Oil,  crude  Straw,  soldiers'  bedding 

Oil,  mineral  (d)  Transportation   Supplies: 

Oil,  typewriter  Forage 

Paper,  toilet  Straw,  bedding  of  animals 

8.  Requisitions  for  the  above  articles  will  be  made  as  follows: 

(a)  Class  A-1  Supplies:   On  Q.  M.  C,  Form  No.  168. 

(b)  Equipage:    On  Q.  M.  C,  Form  160. 

(c)  Miscellaneous  supplies:  On  Q.  M.  C,  Form  160.  When 
other  miscellaneous  supplies  are  requisitioned  for  (see  Par. 
c.)  except  fuel,  ice,  lime,  oil,  crude,  and  straw  for  soldiers' 
bedding,  which  are  usually  purchased  locally  by  Camp  Quar- 
termasters or  supply  officers  on  proper  requisition.  (See 
Par.  e.). 

(d)  Transportation  supplies:  On  Q.  M.  C,  Form  160.  Forage 
and  bedding  are  usually  purchased  locally  and  supplied  by 
Camp  Quartermaster  on  proper  requisition.     (See  Par.  e.). 

(e)  (1)  Forage  for  animals  of  the  National  Guard  in  the  service 
of  the  United  States,  where  contracts  for  forage  are  not  in  force,  will 
be  purchased  by  regimental  supply  ofificers,  supply  officers  of  separate 
organizations,  or  Camp  Quartermasters,  under  circular  advertisements 
of  10  days'  notice  or  less  and  letters  of  acceptance  (A.  R.  522  and  550) 
for  periods  of  one  month.  Purchase  without  advertisement  should  be 
made  only  when  necessary  to  supply  immediate  needs  pending  receipt 
of  bids. 

(2)  Circulars  calling  for  bids  should  provide  that: 

"If  during  the  period  of  the  contract  the  troops  are  withdrawn 
in  W'hole  or  in  part,  from  the  station,  quantities  to  be  delivered 
shall  be  modified  accordingly." 

(3)  Blacksmith  coal  will  be  purchased  in  the  same  manner  and  for 
the  periods  as  indicated  in  paragraph  18,  these  instructions. 

(f)  Certified  vouchers  covering  purchases  under  (c),  fd)  and 
(e)  above,  will  be  forwarded  to  the  Camp  Quartermaster 
charged  with  paying  the  accounts,  accompanied  by  all  bids 
received,  abstract  of  proposals,  copy  of  letter  of  award  in 
duplicate  and  signed  certificate  in  duplicate  to  read  as  fol- 
lows: 

"I  certify  that  the  award  of  the  accompanying  proposal  was 
made  to  the  lowest  responsible  bidder  for  the  best  and  most  suit- 
able supply  on  proposals  received  in  response  to  advertisement 
hereby  attached  which  was  sent  to  principal  dealers  in  vicinity 
and  posted  in  public  places." 

9.  Requisitions:  In  making  requisitions  on  Q.  M.  C,  Form  160, 
band  instruments  and  parts,  and  clothing  and  equipage  will  each  be 
requisitioned  for  separately.  All  other  Class  A  supplies,  if  supplied 
from  one  designated  depot,  will  be  included  in  one  requisition,  and  all 


66  Field   Quartermaster's   Handbook 

articles  be  listed  thereon  alphabetically  in  the  various  groups — such  as 
"Tableware  and  Kitchen  Utensils,"  "Range  Parts,"  "Stationery,"  etc. 

10.  In  making  up  requisitions,  the  following  references  are  of  value: 
General  Orders  No.  39,  War  Department,  1915,  as  amended. 

(a)  Fundamental  allowance,  see  Table  26,  pages  544  to  553. 

(b)  Allowance  of  Heavy  Tentage,  Table  26,  page  544.     (For  num- 

ber of  tent  pins,  stoves,  etc.,  see  note  24  on  page  561,  G.  O. 
39,  W.  D.  1915.) 

(c)  General  Notes — Pages  557  to  574 — 

Ambulance,  equipment,  etc.,  see  note  40,  pages  569  and  570. 

Note  No.     1     Aparajo,  complete 
2     Aparajo,   repairs 
"        "      3     Auto  ambulances  and  auto  trucks 
"        "      4     Axes,  pickaxes  and  shovels  for  infantry  and  cavalry 
"         "       5     Barber  kit,  company 
"         "       6     Bars  and  headnet,  mosquito 
"         "       7     Blacksmith's  kit,  pack  train 

Blacksmith's  and  Farrier's  march  kit;  see  note  32 

Blacksmith  and  farrier  set:  see  note  33 

Brandings,  hoof,  set;  see  note  18 

Butcher's  kit;  see  note  31 

Camp,    permanent,    preparation    and   maintenance;    see 
note  25 
**        *'      8     Pack  train  cargador's  kit 

Material  required  for  repairs;  see  list,  note  2 
"        "      9     Chest,  commissary  with  equipment 

Combat  train  division  headquarters;  see  note  41 
**        "     10     Cooking    utensils,    march    kit,    for    field    and    artillery 
bands 

Desk,  field.    Allowance  for  stationery,  per;  see  note  29 

Dressings  and  medicines,  veterinary;  see  note  2 
**        "11     Drivers,  regimental  infirmary  wagons,  equipment  for 

Farrier's  and  blacksmith,  and  march  kit;  see  note  22 

Farrier's  and  blacksmith's  set;  see  note  23 
"         "     12     Farrier's  instrument  pocket  case 
"        "     13     Flags  and  pennants,  camp  of  instruction 
"        "     14     Fuel  allowances 

Harness  mender;  see  note  21 

Head  nets  and  bars,  mQ^squito;  see  note  6 
*'        "     15     Harness  repairs 

Hoof  branding  irons,  etc.;  see  note  18 
"        "     16     Horseshoer's  emergency  equipment 
"        "     17     Housewives,  squad.     See  A.  R.  1217 

Infirmary  wagons,  drivers  of,  equipment  for;  see  note  11 
"        "     18     Irons,  branding,  hoof  set 

'*  "  19  Kitchen-car  equipment.  See  bulletin  No.  25.  W.  D. 
1916,  instructions  for  installing  and  dismantling  field 
ranges  in  baggage  cars 


Field   Quartermaster's   Handbook  67 

Kit,   barber's   company;   see   note   5 

Kits,  tool,  march 

Blacksmith's  and  Farrier's;  see  note  32 

Blacksmith's    pack   train;    see   note   7 

Butcher's;    see   note   31 

Cargador's    pack    train;    see    note    8 

Carpenter's  and  Wheelwright's;  see  note  36 

Saddler's;  see  note  34 

Maintenance  and  preparation  of  permanent  camps;  see 
note  25 
Note  No.  20     Medicines   and  dressings,  veterinary 
"         "     21     Mender,  harness 
"        "     22     Mimeograph  supplies 

(1)  Using  wax  stencils 

(2)  Using  Dermatype  stencils 
Mosquito  bars  and  head  nets;  see  note  6 
Pack  train  and  blacksmith's  kit;  see  note  7 
Pack  train  and  cargador's  kit;  see  note  8 

"         "     23     Pannier,  veterinary  and  appliances 

Pennants  and  flags,  camp  of  instruction;  see  note  13 
"         "     24     Pins,  poles,  stoves,  etc.,  for  tents 

"         "     25     Preparation    and   maintenance   of  permanent   camps 
"         "     26     Pange,    field   No.    1.     Articles  belonging  thereto 

"    27     Range,  field  No.  2 
"        "    r  J     Reserve  supplies,  division  supply  train 
Saddle  bag,  veterinarian;  see  note  39 
Saddler's  march  kit;  see  note  34 
Set  of  tools,  blacksmith's  and  farrier's:  see  note  33 
Set  of  tools,  carpenter's  and  wheelwright's;  see  note  37 
Set  of  tools,   saddler's;   see  note  35 
"        "     29     Stationery,  field  desk  allowance 
"        "     30     Stencil  plates,  set 

Stoves,   stovepipe,   elbows,   pins,   poles,   etc.,   for   tents; 
see  note  24 
31     Tools,  butcher's  kit.     Tools,  barber's  Co.  kit;  note  5 
"     32     Tools,"  farrier's  and  blacksmith's  kit 
"         "    33     Tools,  farrier's  and  blacksmith's  set 
Tools,  pack  train:  see  notes  7  and  8 
"     34    Tools,  saddler's  kit 
"     35     Tools,  saddler's  set 
"        "    36    Tools,  wheelwright's  and  carpenter's  kit 
37    Tools,   wheelwright's   and    carpenter's    set 
"     38     Veterinarian's  field  equipment 

39  Veterinarian's   saddlebag   equipment 

Veterinary  medicines  and  dressings;  see  notes  20  and  23 
Veterinary  Pannier;  see  note  23 

40  Wagons,  equipment  of  spare  parts  and  accessories  for 

41  Wagon,   combat,   division  headquarters 
"     42     Winter  articles 

11.  In    preparing    requisitions,    the    printed    instructions    should    be 


68  Field   Quartermaster's   Handbook 

carefully  studied  and  observed.  The  quantities  on  hand  should  be 
carefully  entered,  and  the  quantities  asked  for  should  not  exceed 
the  quantities  to  bring  up  the  equipment  to  the  required  number  pre- 
scribed in  G.  O.  39,  War  Dept.,  as  amended.  A  carefully  prepared 
requisition  enables  prompt  action  to  be  taken  to  supply  the  articles 
called  for,  while  a  carelessly  prepared  requisition  results  in  return  to 
the  commanding  officer,  causing  unnecessary  delay  in  the  organiza- 
tions and  individuals  receiving  clothing,  equipage,  and  other  quarter- 
master supplies.  No  articles  other  than  those  listed  in  G.  O.  59,  W.  D. 
1915,  w^ill  be  requisitioned  for  or  purchased,  except  by  special  author- 
ity from  the  Department  or  Division  Commander. 

Preparation  of  Vouchers 

12.  (a)  Purchases  of  fuel,  forage,  subsistence  stores  and  other  camp 
supplies,  except  clothing,  equipment  and  transportation,  and  the  pro- 
curement of  non-personal  services,  should  be  vouchered  on  W.  D. 
Form  330. 

(b)  Such  vouchers  will  be  certified  by  the  supply  officer,  approved 
by  his  commanding  officer  and  sent  to  the  camp,  division,  or  depart- 
ment  quartermaster   for  payment. 

(c)  The  authorities  to  be  quoted  on  such  vouchers  are,  viz: 
If  procured  under  contract,  the  date  of  the  contract. 

If  by  proposal  and  acceptance  agreement,  no  authority  need 
be  quoted,  but  the  first  voucher  on  which  payment  is  made 
must  have  filed  with  it: 

(a)  One  number  of  the  accepted  proposal 

(b)  A  copy  of  the  letter  of  acceptance 

(c)  A  certificate  of  the  contracting  officer,  viz.: 

"I  certify  that  the  award  of  the  accompanying  contract  was 
made  to  the  lowest  responsible  bidder  for  the  best  and  most 
suitable  supply  or  service,  on  proposals  received  in  response  to 

advertisement  hereto  attached,  which  was  published  for  

days  in  newspapers  and  sent  to  principal  dealers  at 

and  vicinity,  and  posted  in  public  places." 

This  certificate  should  be  altered  to  comply  with  the  facts  and  if 

award  was  not  made  to  the  lowest  bidder,  the  reason  therefor  must 

be  given. 

(d)  If  future  payments  are  made  under  the  same  proposal  and  ac- 
ceptance agreement,  the  vouchers  should  bear  a  notation  "Proposal 

and  Acceptance  Agreement,  filed  with  you.     No. ,  accounts  of 

,  month  of ,  and  be  forwarded  to  the  quartermaster  to 

whom  the  first  voucher  was  sent  for  payment. 

(e)  Purchaser  or  engagement  of  services  specially  authorized  by 
telegrams  or  letters, — date  and  source  of  authority  should  be  noted 
on   vouchers — thus: 

"Letter  A.  G.  O.  No.  876452,  July  18,  1919." 

"Telegram  Q.  M.  C.,  July  18,  1919." 

(f)  Open  market  purchases  and  procurements  of  services  (not  per- 
sonal) exceeding  $100  must  be  reported  by  the  purchasing  officer  on 
W.  D.  Form  No.  14.     (See  A.  R.  554.) 


Field   Quartermaster's   Handbook  69 

Property  Accounting 

(g)  All  supplies  purchased  must  be  accounted  for  on  Property  Ac- 
counts  (or  returns),  viz.: 

(a)  Subsistence  stores  on  Q.   M.  C.     Form  219 
Cb)  All  other  Q.  M.  property  on  Q.  M.  C.  Form  200 
(h)  On  the  third  fold  of  both  the  original  and  memorandum  vouch- 
ers W.  D.    Form  330  and  on  both  copies  of  Q.  M.  C.     Form  217,  there 
will  be  stamped: 

Property  account  of 

Quartermaster    at 

Voucher,  property  account,  No. .  F.  Y.  191 — . 

and  the  required  data  inserted  in  the  spaces  provided  for  the  purpose. 
13.  The  Camp  Quartermaster,  or  if  none  be  present,  the  supply 
officer,  will  furnish  the  necessary  transportation  for  persons  and  sup- 
plies on  Government  bills  of  lading  and  transportation  requests,  a 
supply  of  both  having  been  sent  to  each  supply  officer. 

Transportation  Requests 

(a)  How  to  Obtjun — Requisitions  for  supply  of  blank  transportation 
requests  will  be  submitted  direct  to  the  Department  Quartermaster. 
If  on  hand,  use  Q.  M.  C.  Form  160  (1  copy  only)  for  requisition; 
otherwise  by  letter.  When  called  for,  blank  transportation  requests 
will  be  invoiced  by  the  Department  Quartermaster  to  organization 
supply  officers  or  other  officers  who  are  accountable  for  quartermas- 
ters' supplies.  Officers  who  are  not  accountable  for  quartermasters' 
supplies  may  obtain  blank  transportation  requests  on  memorandum 
receipt  from  the  Department  Quartermaster,  or  from  any  officer  who 
has  requests  and  is  accountable  for  same. 

(b)  How  to  Account  For — Blank  transportation  requests  will,  ex- 
cept when  issued  on  memorandum  receipt,  be  invoiced  to  the  officers 
whom  supplied,  who  will  receipt  for  them  and  take  up  on  Q.  M.  C. 
Form  200 — Property  Account.  Invoices  will  show  both  serial  numbers 
(as  No.  1000  to  1100)  and  physical  number  (so  many  T/Rs) ;  but  they 
will  be  taken  upon  property  return  as  transportation  requests  (the 
physical  number  only),  omitting  any  reference  to  the  serial  numbers. 
The  serial  numbers  of  all  requests  received,  issued,  cancelled,  trans- 
ferred, lost  or  destroyed,  will  be  stated  on  the  proper  voucher  (invoice, 
receipt,  or  monthly  list  of  Quartermasters'  Supplies  Expended,  as  the 
case  may  be),  and  all  cancelled  requests  will  accompany  the  monthly 
list  of  Quartermasters'  Supplies  Expended — Q.  M.  C,  Form  203. 

Officers  receiving  blank  transportation  requests  on  memorandum 
receipt,  at  the  end  of  each  month,  or  at  the  expiration  of  the  particular 
duty,  if  not  exceding  one  month,  will  sign  and  deliver  to  the  account- 
able officer  a  properly  prepared  report  on  Q.  M.  C.  Form  151  (as 
shown  in  paragraph  below),  and  a  certificate  showing  by  serial  num- 
bers the  transportation  requests  issued  by  him  and  proper  credit  for 
the  requests  reported  as  used  will  be  given  the  responsible  officer  on 
his  memorandum  receipt  The  accountable  officer  may  then  use  the 
certificate  referred  to  as  a  voucher  to  his  property  account,  and  will 


70  Field   Quartermaster's   Handbook 

transmit  the  Form  151  to  the  Quartermaster  General.  Requests  un- 
used remaining  in  the  hands  of  the  responsible  officer  on  the  termina- 
tion of  the  particular  duty  for  which  they  were  transferred,  will  be 
returned  to  the  accountable  officer  and  the  memorandum  receipt  given 
by  the  responsible  officer,  adjusted  and  returned  to  him, 

(c)     How  to  Issue  for  Purposes  of  Transportation — 

1.  Transportation  for  persons  over  the  lines  of  any  common  car- 
rier will  be  obtained  by  the  issuance  of  a  transportation  request,  a 
separate  request  being  issued  for  the  rail  transportation  involved,  an- 
other for  the  sleeping  or  parlor  car  accommodation  to  be  furnished, 
another  for  travel  on  commercial  steamer  and  still  another  for  the 
transportation  of  excess  baggage,  when  authorized. 

2.  In  movements  of  troops,  whether  in  large  numbers,  few,  or  as 
individuals,  the  basis  for  furnishing  transportation  is  the  order  pro- 
viding for  it.  A  person  requiring  transportation  will  exhibit  an 
order  from  competent  authority.  The  Quartermaster  will  indorse 
on  the  original  order,  over  his  signature,  the  fact  that  transportation 
has  been  provided,  its  kind,  the  places  from  and  to  which  it  has  been 
furnished,  and  the  number  of  pounds  of  extra  baggage  transported 
(when  authorized  by  the  Secrertary  of  War)  if  any.  The  original  or- 
der will  be  retained  by  the  person  who  received  the  transportation, 
and,  in  case  of  a  soldier  entitled  to  commutation  of  rations  while 
traveling,  will  be  disposed  of  as  directed  in  A.  R.  1232. 

3.  Paragraph  1116,  Army  Regulations,  1913,  as  amended  by  C.  A.  R. 
No.  41,  May  31,  1916,  sets  forth  the  information  which  should  be  shown 
on  a  transportation  request. 

4.  Paragraphs  1110  to  1125,  inclusive.  Army  Regulation  1913,  as 
amended,  governs  the  issue  of  transportation  request  to  obtain  trans- 
portation by  rail. 

5.  Paragraph  1126,  Army  Regulations,  1913,  governs  the  transpor- 
tation of  troops,  teams,  or  employees  over  toll  bridges,  ferries,  or  turn- 
pikes. 

(6)  Paragraph  1128,  Army  Regulations,  1913,  governs  the  furnishing 
of  sleeping  car  accommodations  to  persons  in  the  military  service,  also 
paragraphs  1129,  1130,  1131,  1132,  1133  and  1134. 

Bills  of  Lading 

14.  Use  Of — Public  property  or  other  property  transported  at  public 
expense  will  be  transported  on  the  prescribed  form  of  Government  of 
lading.  This  bill  of  lading  has  three  parts:  the  original  (Q.  M.  C. 
Form  153),  the  memorandum  (Q.  M.  C.  Form  154),  and  the  shipping 
order  (Q.  M.  C.  Form  156).  There  is  also  an  additional  sheet  to  the 
original  memorandum  or  shipping  order  (Q.  M.  C.  Form  155)  when 
the  shipment  is  so  extensive  as  to  require  more  than  one  sheet.  The 
property  being  ready  for  shipment,  the  bill  of  lading  is  issued.  One 
copy  each  of  the  original  and  shipping  order  and  three  copies  of  the 
memorandum  will  be  used,  and  these  five  copies  should  be  made  simul- 
taneously by  the  use  of  carbon  paper.  One  of  the  three  memorandum 
copies  will  be  plainly  stamped  or  indorsed  "Property  received  copy," 


Field   Quartermasters  Handbook  71 

and  another  "Property  shipped   copy."     The   shipping  order  will  be 
signed  by  the  officer  making  the  shipment. 

(I)  In  issuing  bills  of  lading  the  name  as  well  as  the  official  desig- 
nation of  the  issuing  officer  will  be  stated  in  the  space  provided  for 
"Consignor." 

-  (2)  Bills  of  lading  as  issued  will  be  identified  by  serial  numbers, 
beginning  anew,  with  each  fiscal  year  (July  1st  to  June  30th). 

(3)  Agent  will  retain  shipping  order,  original  and  memorandum 
bills  of  lading  will  be  receipted  by  carrier,  the  former  mailed  to  con- 
signee and  the  latter  to  proper  disbursing  quartermaster  with  Form 
169  (as  shown  in  paragraphs  103-108).  "Property  shipped  copy"  will 
be  retained  bj^  shipping  officer,  and  "Property  Received  Copy"  mailed 
to  consignee. 

(4)  If  property  is  turned  over  by  any  person  other  than  officer  who 
issues  bill  of  lading,  a  shipping  invoice  in  triplicate,  showing  number 
of  packages,  weight  and  contents  of  each  package,  should  be  prepared 
on  Q.  M.  C.  Form  201,  one  copy  of  which  will  be  receipted  by  ship- 
ping officer,  and  returned  to  person  making  shipment,  one  copy  for- 
warded with  "Property  Received  Copy"  of  B/L  and  one  copy  filed 
with   "Property   Shipped   Copy." 

(5)  Shipments  of  officers'  private  mounts  are  governed  by  the  pror 
visions   of  paragraph   1098,  Army  Regulations,   1913. 

(6)  Shipments  of  baggage  are  governed  by  the  provisions  of  para- 
graphs 1135  to  1139,  inclusive,  as  amended. 

(7)  Shipments  of  supplies  are  governed  by  the  provisions  of  para- 
graphs 1140  to  1145,  inclusive,  Army  Regulations,  as  amended. 

(8)  Through  bills  of  lading  will  be  issued  in  all  instances  between 
initial  and  ultimate  points  of  shipment  including  those  for  service  over 
land  grant  lines,  except  where  specific  instructions  to  contrary  have 
been  given.  Bills  of  lading  should  describe  the  articles  to  be  shipped 
by  their  commercial  names,  giving  separately  such  weights,  dimen- 
sions or  values,  and  manner  of  packing,  as  may  be  necessary  to  as- 
certain classification  and  rates  and  to  enable  recovery  on  loss.  When 
property  is  shipped  on  carload  lots,  the  initials  and  numbers  of  cars 
in  which  the  property  is  loaded  will  be  noted  on  bills  of  lading;  also 
notation  that  shipment  is  made  under  tariff,  contract  or  special  rates, 
as  the  case  may  be. 

(9)  Bills  of  lading  issued  for  shipment  of  bread  by  express  will  show 
both  the  gross  weight  of  package  and  net  weight  of  bread  which  it 
contains  and  package  will  be  marked  accordingly. 

(10)  A  bill  of  lading  issued  for  supplies  to  be  forwarded  by  convey- 
ance owned  or  leased  by  the  Government  should  show  that  no  pay- 
ment is  to  be  made  for  the  service. 

(II)  Accomplishment  Of — The  consignee  upon  receipt  of  the  ship- 
ment will  accomplish  and  surrender  the  bill  of  lading  to  the  carrier 
who  makes  delivery,  being  particular  to  note  the  reverse  side  of  the 
bill  of  lading  any  loss  or  damage  that  may  exist.  This  bill  of  lading 
then  becomes  the  evidence  upon  which  settlement  for  the  service  will 


72  Field    Quartermaster's   Handbook 

be  made.  In  the  absence  of  the  consignee,  or  on  his  failure  to  re- 
ceipt, the  person  receipting  will  certify  that  he  is  duly  authorized  to 
do  so,  reciting  such  authority.  Proper  receipts  Q.  M.  C.  Form  496 
will  be  obtained  by  the  receiving  officer  from  the  person  to  whom  the 
property  shown  on  each  bill  of  lading  is  shipped,  and  will  be  attached 
to  and  made  a  part  of  the  "Property  Receiving  Copy."  All  notations 
as  to  damage  made  on  original  bill  of  lading  should  also  be  entered 
on  the  "Property  Received  Copj',"  in  order  to  afiford  ready  reference 
to  same  in  connection  with  inquiries  that  may  be  made. 

Transportation  Reports 

15.  Memorandum  Bills  of  Lading  and  Copies  or  Transportation 
Requests. 

Every  officer  issuing  transportation  requests  or  bills  of  lading  will 
transmit  daily,  accompanied  by  a  letter  or  transmittal  on  Q.  M.  C. 
Form  169,  to  the  officer  designated  to  settVe  the  accounts  of  the  par- 
ticular road  involved,  all  njemorandum  bills  of  lading  and  copies  of 
transportation  requests  issued  during  the  day. 

16.  If  an  officer  issuing  a  bill  of  lading,  transportation,  sleeping  car 
or  parlor,  request  is  in  doubt  as  to  the  office  which  should  settle  the 
transportation  charges  thereon,  he  will  send  the  memorandum  bill 
of  lading,  or  copy  of  transportation  request  to  the  Department  Quar- 
termaster, accompanied  by  the  letter  of  transmittal  on  Q.  M.  C. 
Form  169. 

17.  Every  officer  who  issues  bills  of  lading  or  transportation  re- 
quests will  keep  a  monthly  report  of  such  issues  on  Q.  M.  C.  Form 
151.  This  form  must  be  kept  up  currently  and  with  this  end  in  view 
proper  entry  will  be  made  upon  Form  151  immediately  upon  issuance 
of  bills  of  lading  or  transportation  requests.  If  transportation  charges 
are  to  be  paid  by  some  other  disbursing  officer  than  those  shown  in 
paragraph  6,  the  name  and  address  will  be  entered  in  the  column 
headed  "Remarks."  This  report  must  not  include  bills  of  lading  and 
and  transportation  requests  issued  during  different  months,  but  a  sep- 
arate report  must  be  made  for  each  and  every  month. 

(a)  Officers  who  are  accountable  for  the  requests  issued  by  them, 
i.  e.,  the  blank  transportation  requests  have  been  invoiced  to  them, 
will  transmit  their  report  on  Q.  M.  C.  Form  151.  immediately  after 
the  close  of  each  month  direct  to  the  Quartermaster  General  of  the 
Army. 

(b)  Officers  who  are  not  accountable  for  the  requests  issued  by 
them,  i.  e.,  the  blank  transportation  requests  have  been  transferred 
to  them  on  memorandum  receipt,  will  transmit  their  Form  151  to 
the  officer  who  supplied  the  requests  on  memorandum  receipt  and  who 
is  accountable  for  same.     See  Circular  No.  1,  O.  Q.  M.  G.  of  1916. 

18.  (a)  Bills  of  lading  and  transportation  requests  will  be  issued  by 
commissioned  officers  only.  The  same  care  must  be  exercised  in  safe- 
guarding of  transportation  requests  as  would  be  given  to  actual  cash. 
.Should  these  requests  through  loss  of  theft,  get  into  unauthorized 
hands  and  tickets  be  procured  thereon,  the  carrier  would  be  entitled 
to  payment  and  it  will  be  incumbent  upon  the   officer  charged  with 


Field    Quartermaster's    Handb9ok  73 

the  requests  to  prove  that  every  precaution  was  taken  to  prevent  such 
loss  or  theft. 

(b)  If  an  officer  discovers  that  a  request  or  requests  have  been  lost 
or  stolen,  the  local  carriers  will  be  notified  immediately  and  a  report 
giving  the  numbers  and  series  of  those  missing  and  circumstances 
attending  the  loss,  will  be  made  at  once  through  the  department  quar- 
termaster, Eastern  Department,  to  the  Quartermaster  General. 

Hire  of  Transportation 

19.  If  transportation  is  required  for  moving  baggage  from  armory 
to  station,  or  to  other  places,  the  transportation  on  hand'  will  be  uti- 
lized to  its  fullest  extent,  and  the  supply  officer  will  engage  such 
additional  transportation  as  may  be  necessary.  For  such  transporta- 
tion the  accounts  will  be  stated  on  Q.  M.  C.  Form  No.  330,  approved 
by  the  commanding  officer  and  forwarded  to  the  authorized  camp 
Quartermaster,  for  payment. 

Deceased  OfHcers  and  Soldiers 

20.  (a)  The  disposition  of  the  remains  of  deceased  officers  is  pro- 
vided for  in  paragraph  87  and  for  those  of  soldiers  in  paragraph  167, 
A.  R.  1913.  All  the  provisions  of  the  above  mentioned  paragraphs 
should  be  strictly  complied  with.  Special  attention  should  be  given 
to  the  last  sentence  of  paragraph  167,  A.  R.  1913,  which  states  that 
"The  responsibility  of  the  surgeon  for  the  proper  care  and  prepara- 
tion of  the  remains  will  not  cease  until  they  are  removed  by  the  Quar- 
termaster for  interment  or  shipment." 

(b)  When  necessary,  new  clothing,  at  expense  of  the  United  States, 
may  be  issued  for  use  in  the  burial  of  a  soldier.     (1173,  A.  R.  1913.) 

(c)  Arrangements  should  be  made  and,  if  possible,  a  contract  en- 
tered into  with  a  reliable  undertaker  for  furnishing  the  necessary 
caskets  and  for  embalming  and  preparing  the  remains  of  all  deceased 
officers  and  soldiers. 

(d)  Payment  for  the  above  mentioned  services  will  be  made  on 
Form  330,  W.  D.  The  name  and  rank  of  the  deceased,  the  regiment, 
company  or  organization  of  which  he  was  a  member  and  the  cause, 
date  and  place  of  death,  will  be  stated  on  the  face  of  the  voucher  and 
voucher  forwarded  to  Camp,  Division  or  Department  Quartermaster 
for  settlement. 

(e)  Shipment  of  remains  to  home  of  deceased  or  nearest  National 
Cemetery  will  be  by  express  on  Government  bill  of  lading. 

Blank  Forms 

21.  A  supply  of  blank  forms,  Q.  M.  Corps,  will  be  sent  all  supply 
officers  when  organizations  are  taken  into  the  Federal  Service  and 
if  additional  forms  are  required,  request  should  be  promptly  submit- 
ted to  the  Quartermaster  General,  Washington,  D.  C,  per  Circular 
No.  12,  O.  Q.  M.  G.  1916. 

General 

22.  (a)  Commanding  officers  will  instruct  their  commands  that  the 
supply  officer  is  the  representative  of  the  Quartermaster  Corps  and 


74  Field   Quartermaster's   Handbook 

no  bills  will  be  contracted  without  the  authority  of  the  commanding 
officer  or  supply  officer. 

No  expenditure  of  funds  will  be  authorized  by  commanding  officers 
unless  authorized  by  law,  regulations  or  authority  of  the  Department 
Commander. 

(b)  All  vouchers  must  have  noted  thereon  the  authority  for  the  ex- 
penditure. All  authorities  must  be  in  writing,  when  authority  is  ob- 
tained by  telephone  for  expenditures  the  telephone  request  must  be 
followed  by  a  written  request  requesting  confirmation. 

(c)  The  supply  officer  will  provide  himself  with  a  duplicating  book 
and  will  keep  careful  record  of  all  obligations  contracted  by  him  and 
will  preserve  these  books  for  future  references  in  settling  claims. 

(d)  The  utmost  care  will  be  taken  to  conduct  the  affairs  of  the 
Quartermaster  Corps  in  an  orderly  and  business  like  manner.  When 
in  doubt,  do  not  hesitate  to  wire  the  Department  Commander  for  in- 
structions. 

23.  The  attention  of  all  Commanding  Officers  of  the  National  Guard 
is  invited  to  the  following  instructions: 

Certain  commands  of  the  National  Guard  having  been  retained  in 
or  called  into  the  service  of  the  United  States,  all  Commanding 
Officers  of  forts,  posts  or  stations,  are  directed  to  communicate  with 
ihe  Commanding  Officers  of  the  National  Guard  assigned  for  duty  at 
or  near  their  commands  and  render  them  such  assistance  in  the  mat- 
ters of  supplies,  transportation,  instruction  and  advice  as  may  be 
practicable  with  the  means  at  their  disposal. 


DUTIES  OF  THE  REGIMENTAL  QUARTERMASTER. 
By  Major  John  C.  McArthur  (Inf.),  Q.  M.  C. 

That  evening  Captain  Q.  went  over  to  the  quartermaster's  tent  with 
the  other  company  commanders  to  get  any  available  information  from 
one  longer  on  the  ground  than  themselves.  Captain  A  was  tired,  but 
apparently  glad  of  an  opportunity  to  talk. 

"i  was  glad  when  1  was  made  quartermaster,  for  I  had  had  con- 
siderable business  experience  and  it  seemed  to  me  that  it  was  right  in 
iriy  line,  but  after  a  week's  experience  I  am  willing  to  admit  that 
it's  no  sinecure.  T  reached  here  before  half  the  property  had  arrived, 
and,  fortunately,  had  a  little  time  to  orient  myself.  I  really  hadn't 
an  idea  how  to  go  about  my  new  duties,  but  I  found  an  old  Q.  M. 
sergeant  of  regulars,  and,  thanks  to  him,  I  learned  a  few  things. 

"He  loaned  me  a  copy  of  G  O.  39,  W.  D.,  1915,  and  after  some  labor 
I  got  out  a  list  of  the  Equipment  C  supplies  that  I  would  need  for 
the  regiment.  These  were  invoiced  to  me,  and  then,  in  due  time,  I 
moved  up  here  with  my  property  and  invoices.  Fortunately,  the 
Q.  M.  sergeant  had  also  taken  the  regim.ental  supply  sergeant  in 
hand,  and  so,  when  we  had  our  tents  up  and  property  checked  in, 
we  had  a  fair  general  knowledge  of  what  the  job  required;  but  were 
glad  of  the  day  or  two  intermission  before  the  arrival  of  the  troops. 

"The  first  thing  we  did  in  our  new  office  was  to  open  the  property 
account,  and  that  was  no  small  job;  nor  has  it  been  easy  since  to 
keep  it  straight  and  up  to  date.  Then  I  began  to  wonder  how  I  was 
to  handle  subsistence  and  clothing.  It  didn't  seem  feasible  to  me  to 
keep  a  stock  on  hand  here,  for  that  would  make  mj'  establishment 
a  sort  of  an  advance  depot,  which  didn't  seem  consistent  with  the 
functions  of  mobile  troops.  However,  I  wasn't  sure,  so  I  visited 
my  mentor,  who  informed  me  that  I  was  entirely  correct  in  my 
estimate  of  the  situation. 

"You  see,  commissaries  and  clothing  are  expendable  and  really  dis- 
appear as  property  as  soon  as  issued.  My  function,  so  far  as  they 
are  concerned,  is  to  act  as  an  intermediary  between  the  companies 
and  the  camp  quartermaster.  Take  commissaries,  for  example.  The 
companies  will  submit  ration  returns  to  me,  which  I  will  abstract  or 
combine,  and  then  draw  in  bulk  and  issue  to  them  from  day  to  day, 
as  required.  In  that  way  the  camp  quartermaster  issues  to  one 
quartermaster  instead  of  to  fifteen  organizations. 

"Paragraph  1220,  Army  Regulations,  states:  'Upon  the  arrival  of 
troops  at  mobilization  or  concentration  camps  the  ration-savings 
privilege  will  be  suspended  and  entirely  replaced  by  issue  of  rations 
in  kind.' 

"If  this  provision  is  enforced  my  duties  will  be  easy,  since  I  will 
simply  draw  in  bulk  the  complete  number  of  rations  due  the  regimeat 

75 


76  Field    Quartermaster's   Handbook 

and  distribute  as  due  on  ration  returns.  If,  by  any  unfortunate 
chance,  we  are  allowed  the  garrison  ration,  with  savings  privilege, 
I'll  abstract  your  orders,  draw  in  bulk,  and  distribute  as  ordered.  At 
the  end  of  each  month  I  will  settle  with  the  camp  quartermaster,  get 
the  savings  of  the  regiment  in  bulk,  and  distribute  to  organizations 
as   shown   to   be   due. 

"In  either  case  I  need  carry  no  stock  and  make  no  return  or  other 
subsistence  paper.  It  is  true  that  I  shall  use  the  issue  slip  (Q.  M.  C. 
Form  No.  250)  (Appendix  "Z")  in  making  issues,  and  the  abstract  of 
subsistence  stores  issued  (Q.  M.  C.  Form  No.  251)  (Appendix  "Z")  in 
settling  with  the  camp  quartermaster;  but  both  are  simply  office 
forms,   used  as  a  convenience  in  handling  the   business. 

"Similarly  with  clothing.  The  organizations  submit  their  requisi- 
tions to  me,  and  I  combine  them  and  submit  a  single  one  to  the  camp 
quartermaster.  He  issues  the  clothing  to  me  in  bulk,  and  I,  in  turn, 
divide  it  up  according  to  the  amounts  carried  on  the  various  company 
requisitions.  Theoretically,  I  should  have  nothing  left  after  the 
issue;  but  even  if  I  do,  I  shall  simply  fill  out  the  certificate  on  the 
back  of  my  requisition,  just  as  a  company  commander  would  in 
returning  any  surplus  to  me.  And  the  same  way  with  exchanges. 
I'll  get  in  all  the  misfit  garments,  and,  after  making  all  possible 
cross  adjustments  with  them,  turn  them  in  to  the  camp  quarter- 
master and  reissue  the  articles  received  in  return  to  those  still 
unsatisfied. 

"In  neither  case  do  I  carry  anything  oyer,  and  therefore  I  do  not 
become  accountable  for  an3'thing,  and  you  can  easily  see  what  a 
vast  amount  of  paper  work  it  will  save  me,  leaving  my  small  force 
free  to  attend  to  your  comfort  and  prompt  supply. 

"The  tentage  and  camp  equipment  generally  is  different,  for  it 
remains  property  until  it  becomes  unserviceable.  Even  it  might  be 
issued  to  me  on  memorandum  receipt,  just  as  I  issue  it  to  you,  were 
it  not  that  the  regiment  is  sure  to  leave  here  some  time  and  will  have 
to  take  these  or  similar  supplies  along.  It  is  really  better,  therefore, 
for  me  to  assume  accountability  for  it  now. 

"However,  there  is  little  likelihood  of  the  regiment  being  split  up, 
so  I  have  issued  the  property  to  you  on  memorandum  receipt,  and 
while  you  are  responsible  for  it,  you  are  not  accountable  and  have  no 
further  paper  concern  with  it,  unless  it  is  lost  or  destroyed  through 
the  intent  or  carelessness  of  your  men.  In  that  case  you  charge  it 
to  them  on  pay  rolls  and  report  the  charge  to  me  on  Q.  M.  C.  Form 
No.  208  (Appendix  "NN"),  whereupon  I  send  you  a  credit  slip  (Q. 
M.  C.  Form  No.  243)  (Appendix  "OO")  or  replace  the  articles  as 
you  prefer.  Also  when  you  draw  additional  articles,  instead  of  mak- 
ing a  new  memorandum  receipt,  I,  give  you  a  debit  slip  (Q.  M.  C. 
Form  No.  242)  (Appendix  "PP"),  I  shall  balance  your  memorar 
dum  receipt  and  ask  you  to  sign  a  new  one  each  three  months. 

It  may  interest  you  to  know  that  I  get  rid  of  my  accountability  for 
the  unservicable  property  that  you  turn  in  by  means  of  surveys 
(A.  G.  O.  Form  No.  196)  (Appendix  "A A"),  or  by  placing  it  before 
an  inspector  on  inventory  and  inspection  report  (I.  G.  Form  No.  1) 


Field   Quartermaster's   Handbook  77 

(Appendix  "BB"),  in  exactly  the  same  manner  as  does  the  camp  quar- 
termaster or  any  other  accountable  officer,  and  I'd  like  to  ask  you  now 
to  be  personally  certain  that  the  property  you  submit  for  exchange  is 
clearly  unserviceable,  otherwise  I  am  liable  to  have  it  thrown  back  on 
my  hands. 

"Paragraph  1571,  A.  R.,  states:  'The  standard  blank  forms  used  in 
army  administration,  with  the  notes  and  directions  thereon,  have  the 
force  and  effect  of  Army  Regulations.'  The  notes  and  directions  on 
property  blanks  require  that  a  duplicate  of  each  accountable  officer's 
property  account  be  kept  at  Washington.  I  don't  have  to  render  a 
return,  in  the  ordinary  sense  of  the  word,  but  I  am  required  to  for- 
ward copies  of  all  property  vouchers  to  the  Quartermaster-General, 
whether  invoices  of  property  received,  receipts  for  property  shipped, 
approved  surveys  and  inventory  and  inspection  reports,  expenditure 
lists,  etc.;  in  short,  any  change  in  my  property  account  must  have  a 
corresponding  change  made  in  the  duplicate  account  at  Washington. 
"A  far  simpler  method,  it  seems  to  me,  would  be  to  authorize  me  to 
drop  all  articles  expended  in  the  public  service  on  an  appropriate 
voucher;  perhaps  Q.  M.  C.  Form  No.  246,  as  explained  in  Circular  18, 
Office  of  the  Quartermaster-General,  1916,  would  do,  and  to  require 
me  to  furnish  the  camp  or  other  issuing  quartermaster  with  a  copy 
as  a  basis  for  a  replenishment  requisition, 

"After  all,  while  an  accounting  of  some  kind  is  probably  necessary, 
the  principal  thing  is  to  get  the  property  into  the  hands  of  the  troops 
where  it  is  needed.  I  see  no  special  necessity  for  a  busy  office  in 
Washington  to  keep  a  minute  account,  for  example,  of  the  number 
of  tent  pins  used  by  the  99th  Infantry  at  Camp  X,  except,  perhaps,  to 
see  that  they  are  promptly  replaced. 

"My  certificate  that  the  property  has  been  properly  expended  in 
accordance  with  the  intent  of  orders  and  regulations,  together  with 
the  approval  of  my  commanding  officer,  should  be  sufficient  evidence 
that  the  Government's  interests  are  being  properly  safeguarded,  and 
that's  about  as  far  as  accounting  can  well  go  under  war  conditions. 

"If  it  is  desired  to  put  the  responsibility  a  little  higher,  the  brigade 
commander  might  be  required  to  inspect  his  regiments  and  report 
specifically  on  their  use  of  Government  property.  In  other  words,  I 
Avould  materially  modify  the  present  accountability  methods  and  re- 
quire instead  a  stricter  responsibility  from  those  in  authority. 

"I  believe  the  true  function  of  the  regimental  quartermaster  is' to 
secure  and  transport  supplies  for  his  command  as  needed;  to  keep  his 
transportation  and  personnel  in  condition  for  instant  field  service  and 
to  use  it  meanwhile  in  any  way  that  will  promote  the  comfort,  health, 
and  convenience  of  the  regiment;  to  be  constantly  out  among  the 
troops  studying  their  needs  and  devising  means  for  meeting  them.  I 
don't  believe  he  can  be  an  efficient  quartermaster  if  he  is  required  to 
spend  a  large  proportion  of  his  time  at  a  desk,  and  I  am  truly  glad 
that  I  will  not  have  it  to  do.  What  do  you  company  commanders 
think  of  the  proposition  as  I  have  outlined  it,  and  its  bearing  on  the 
efficiency  of  your  various  units?" 


78  Field   Quartermaster's   Handbook 

Captain  Q  promptly  replied:  "As  far  as  my  limited  experience  will 
permit  me  to  judge  you  have  the  correct  idea  and  I  certainly  hope  that 
you  will  be  allowed  to  give  it  a  trial  at  least.  The  paper  part  of 
soldiering  is  what  has  always  seemed  most  difficult  to  me  and  I  can 
plainly  see  that  any  excessive  amount  of  it  would  be  as  serious  a 
handicap  to  a  quartermaster  as  to  a  company  commander.  By  the 
way,  Captain,  will  you  pay  us  or  who  is  going  to  do  it?" 

"I  have  inquired  about  pay  and  disbursements  generally  and  have 
been  informed  that  all  purchases,  payment  of  troops,  final  statements, 
commutation,  mileage,  etc.,  will  be  handled  by  the  camp  quartermaster 
or  one  of  his  commissioned  assistants.  I  am  certainly  relieved  to 
know  it,  for  anything  involving  money  has  to  be  so  absolutely  exact, 
and  to  follow  such  an  elaborate  system  of  checking  and  accounting  I 
would  have  to  devote  a  considerable  part  of  my  time  to  it  in  order  to 
keep  out  of  trouble  and  avoid  financial  loss.  I  may  be  authorized  to 
make  purchases,  but  will  certify  to  the  correctness  of  the  tradesmen's 
bills  and  send  them  to  the  disbursing  quartermaster  for  settlement. 
Of  course,  if  our  regiment  is  ever  detached  for  service  by  itself  I 
know  that  I  will  probably  have  to  assume  money  accountability,  but  I 
shall  avoid  the  evil  day  as  long  as  possible. 

"Since  the  regimental  transportation  so  vitally  concerns  your  units 
it  m.ay  be  well  to  explain  that  I  have  exactly  the  equipment  laid  down 
in  the  Tables  of  Organization  issued  by  the  War  Department,  viz: 
Twenty-two  four  line  teams  and  the  same  number  of  escort  wagons. 
Of  these  ten  are  assigned  to  the  combat  train  for  ammunition  supply — 
"three  to  each  battalion  and  one  to  the  machine  gun  company.  The 
remaining  twelve  belong  to  the  field  train.  Of  these  four  are  assigned 
to  the  baggage  section — one  to  each  battalion  and  one  to  the  remain- 
ing organizations  and  regimental  headquarters.  The  remaining  eight 
wagons  of  the  field  train  are  called  the  ration  section  and  are  usually 
assigned — two  to  each  battalion,  one  to  the  remaining  organizations, 
and  one  to  carry  the  commissary  chest,  folding  scales,  etc.,  and  to  be 
used  for  emergency  purposes  in  case  of  breakdown  of  other  wagons. 

"This  seems  a  small  allowance,  but  it  has  been  designed  to  meet 
only  the  absolute  necessities  of  a  regiment  under  modern  war  condi- 
tions and  will  do  it,  provided  each  interested  officer  takes  exceeding 
care  to  include  in  his  unit's  equipment  only  those  articles  authorized 
in  G.  O.  39,  D.  W.,  1915." 

When,  after  an  hour  or  so  of  talk,  the  four  captains  wended  their 
way  back  to  their  companies  they  all  agreed  that,  so  far  as  the  supply 
department  was  concerned,  it  promised  to  give  them  and  their  units  a 
maximum  of  service  with  a  minimum  of  work. 


COMPANY  COMMANDER'S  RELATION  TO  THE 
QUARTERMASTER. 

Captain  Q,  Officers'  Reserve  Corps,  was  not  unprepared  for  the 
following  telegraphic  order,  although  its  arrival  did  cause  him  some 
perturbation  on  account  of  his  modest  appraisement  of  his  own  ability 
to  handle  the  strange,  new  duties  so  suddenly  intrusted  to  his  inex- 
perienced hands: 

"You  are  assigned  to  the  99th  Infantry  and  will  conduct  one  hun- 
dred recruits  from  Homedale  Rendezvous  to  Camp  X,  where  you  will 
report  to  regimental  commander  for  orders.  Consult  recruiting  officer 
for  details.  -  (Sgd)  "ROE, 

"Adjutant  General." 

Upon  reporting  the  recruiting  officer  assured  Captain  Q  that  he  had 
received  orders  to  furnish  him  transportation  and  help  generally.  "I 
have  a  deal  with  a  party  here  to  feed  the  recruits  and  he'll  supply 
your  men  with  two  cooked  meals  which  will  be  ample  to  get  you  to 
Camp  X.  I'll  have  your  coffee  money  ready  for  you  in  an  hour. 
Better  wire  Albany  for  your  morning  supply  now  and  be  sure  not  to 
let  them  charge  you  more  than  seven  cents  a  pint.  Here's  your  trans- 
portation request,  exchange  it  for  a  ticket  for  your  party  at  the  station. 
See  the  agent  about  cars,  and  you  had  better  take  the  9:12  tonight  so 
as  to  land  at  Camp  X  in  the  morning.     See  you  later." 

Nothing  but  day  coaches  were  available  and  it  was  fortunate  that 
Captain  Q  applied  early  for  they  had  to  be  ordered  and  barely  arrived 
in  time  to  be  attached  to  the  selected  train. 

He  returned  to  the  recruiting  station  in  due  time  and  received  his 
21  cents  per  man  for  one  day  coffee  money  in  cash,  for  which  he 
receipted  on  W.  D.  Form  No.  327,  and  was  handed  the  invoice  part 
and  also  W.  D.  Form  No.  2)12  to  use  in  accounting  for  its  disburse- 
ment.    (See  Appendix  "CC") 

The  cans  of  steaming  coffee  were  waiting  in  Albany  and  nothing 
ever  tasted  so  good  to  the  tired  men  who  had  spent  a  miserable  night 
without  beds  or  bedding.  Captain  Q  got  the  purveyor's  signature  on 
his  voucher  and  spent  the  remainder  of  the  time  until  their  arrival  at 
Camp  X  in  selecting  several  trained  and  partly  trained  men  to  act  as 
non-commissioned  officers. 

The  train  dropped  his  two  cars  and  they  were  quickly  shunted  onto 
a  siding.  He  got  his  men  off  and,  leaving  them  in  charge  of  an  ex- 
regular  whom  he  had  appointed  acting  first  sergeant,  went  in  search 
of  someone  to  report  to.  The  place  was  a  hive  of  activity  and  it 
needed  only  one  glance  at  the  quartermaster's  office,  when  found,  to 
assure  him  that  his  questions  there  must  be  brief  and  to  the  point. 

"Captain  Q,  99th  Infantry — ^just  arrived — want  location  my  regi- 
ment's camp." 

79 


80 


Field    Quartermaster's   Handbook 


The  busy  officer  glanced  up  and  replied  in  kind:  "Glad  to  see  you. 
Colonel  Z  is  at  Camp  Headquarters  on  the  hill  where  you  see  flag- 
staff." 

Colonel  Z  greeted  Captain  Q  warmly;  presented  him  to  General  B, 
the  camp  commander,  and,  as  they  walked  away  said:  "Your's  will  be 
"D"  Company  since  it  is  the  fourth  to  arrive.  Here's  a  blue  print  on 
which  you  can  easily  locate  your  camp.  Captain  A,  the  regimental 
quartermaster,  is  there  and  has  ample  supplies  ready  to  issue.  There's 
water  piped  to  your  kitchen  location  and  the  latrine  has  been  con- 
structed, otherwise  it  is  virgin  ground  and  you  will  have  your  work 
cut  out  to  get  your  men  under  shelter  and  your  mess  started  by  night. 
I  trust  you  have  some  food  left  over  for  your  noon  day  meal.  You 
can  buy  cofYee  at  that  farm  house  across  the  track.  I'll  be  around 
some  time  this  afternoon,  but  must  leave  you  now." 

On  reaching  the  camp  site.  Captain  Q,  with  the  supply  sergeant  he 
had  selected,  went  at  once  to  the  quartermaster's  tent,  where  Captain 
A  was  busily  engaged  checking  and  sorting  a  mountain  of  supplies. 
"Well,"  the  latter  exclaimed,  "I'm  certainly  glad  to  welcome  j^ou  to 
our  'city'  and  I  hope  that  you'll  take  away  a  lot  of  these  supplies.  I 
know  that  the  proverbial  quartermaster  is  thought  to  spend  most  of 
his  time  sitting  on  his  stores  to  prevent  their  being  used  and  all 
mussed  up,  but  I'm  probably  a  freak  for  I  can't  get  rid  of  them  quick 
enough.  Here's  a  list  of  what  you  are  authorized  to  draw  based  on 
G.  O.  39,  1915.  I'll  give  you  a  wagon  and  you  can  begin  hauling  right 
away.  While  you're  here  you'd  better  make  out  your  ration  return 
and  order  what  you  will  need  at  once  from  the  commissary.  I'll  try 
to  have  it  ready  by  two  o'clock." 

Captain  Q  acted  on  the  suggestion  and  drew  everything  on  the  list— 


5  axes  and  helves. 
13  bags,  surplus  kit, 
100  bars,  mosquito  single. 
200  blankets,  O.  D. 

5  brooms,  corn. 

1  brush,  marking. 

4  brushes,  scrubbing. 

5  buckets,  G.  I. 

2  bugles. 

2  cans,  drinking  water. 
Cooking  utensils,  march  kit. 
1  cake  turner. 
1  cleaver,  meat. 
1  flour  sieve. 
1  fork,  meat  large. 
1  knife,  meat  large. 
1  ladle,  soup. 
1  fire  iron,  set. 
5  kettles,  camp. 


5  pans,  bake. 
2  pans,  dish. 
100  cots. 

1  desk,  field. 
5  globes,  lantern. 
14  head  nets. 
1  pound  lampblack. 
5  lanterns. 
10  pounds  6d  nails. 
40  pounds  8d  nails. 
25  pounds  20d  nails. 
5  gallons  oil  mineral. 
5  pints  oil  neats  foot. 
1  paulin,  large. 
5  pickaxes  and  helves, 
600  pins  tent,  shelter. 
100  poles  tent,  shelter. 
100  ponchos. 
1  pot  marking. 


Field   Quartermaster's   Handbook  81 

2  steel  rak«s.  15  tents,  pyramidal  large. 

1  range  field  complete,  No.  1.          2  tents,  wall. 

S  shovels,  short  handles.  500  tent  pins,  large. 

1  stick,  shoe  size.  500  tent  pins,  small. 

1  stretcher,  shoe.  1  latrine  screen. 

1  tape,  foot  measure.  10  whistles  and  chains. 

100  tents,  shelter  half.  5  wicks,  lantern. 

When  the  last  of  it  had  been  checked  out  Captain  Q  signed  the 
memorandum  receipt  (Q.  M.  C.  Form  No.  227)  (Appendix  "DD")  for 
the  non-expendable  articles.  "That  makes  you  responsible,"  explained 
Captain  A,  "but  not  accountable.  When  any  of  it  becomes  worn  out 
or  unserviceable  for  any  cause  bring  it  here  and  I  will  exchange  it 
for  you.     Take  as  good  care  of  it  as  possible  and — 'save  the  pieces.' " 

"By  the  way,  Mr.  Quartermaster,  how  do  I  get  ice,  soap,  candles, 
and  toilet  paper?  I  understand  that  we  are  entitled  to  certain  quan- 
tities of  those  articles  and  that  they  are  not  charged  against  our  ration 
allowance." 

"Your  information  is  quite  correct.  Each  organization  is  entitled 
to  a  free  issue  as  follows: 

Ice--100  pounds  per  day  and  one  pound  for  each  man  over  one 
hundred  men. 

Soap — Four  pounds  for  each  hundred  rations. 

Matches — Such  quantities  a3  the  regimental  commander  may  direct. 

Candles — One  and  one-half  pounds  per  hundred  rations. 

Toilet  paper — One  package  for  each  sixty  rations. 

"Just  put  the  amounts  authorized  on  your  ration  return  under  the 
proper  heading  and  draw  it  in  the  same  manner  that  you  do  your 
subsistence  stores." 

Captain  Q  took  advantage  of  the  opportunity  to  make  out  his  ration 
return  at  the  quartermaster's  office  where  there  were  facilities  for 
writing  and  also  where  he  could  get  any  needed  help  from  the  regi- 
mental supply  sergeant.  When  completed  he  took  it  to  the  Adjutant's 
Office  for  the  Colonel's  approval  and  then  back  to  the  quartermaster 
with  his  order  for  supplies  immediately  needed  and  was  assured  that 
they  would  be  delivered  to  his  company  early  in  the  afternoon. 

Just  as  he  was  leaving  Captain  A  said:  "I  take  it  for  granted  that 
you  want  to  draw  clothing  for  your  company  as  soon  as  possible  so 
get  your  requisition  in  today,  or  tomorrow  at  latest.  You  probably 
know  that  I  don't  carry  any  stock  here,  but  simply  draw  in  bulk  for 
the  entire  regiment  and  then  make  sejiarate  issues  to  the  companies. 
All  the  organizations  will  be  in  by  tomorrow  night  and  as  soon  as  I 
can  get  their  requisitions  I'll  consolidate  them;  draw  in  bulk  from 
the  camp  quartermaster;  sort  out  what  each  company  has  called  for 
and  issue." 

Captain  Q  found  it  impossible  to  do  anything  about  clothing  that 
afternoon,  and,  in  fact,  it  was  well  after  night  before  the  camp  was 
habitable  and  the  men  fed.  The  following  morning  he  distributed 
individual  clothing  slips  (Q.  M.  C.  Form  No.  165)   (Appendix  "EE") 


82  Field   Quartermaster's  Handbook 

to  the  acting  corporals  with  these  instructions:  "Make  out  one  of 
these  slips  for  each  man,  you  will  find  a  list  of  the  articles  each  is  to 
draw  on  the  bulletin  board.  Ask  him  the  size  of  his  hat,  shoes  and 
stockings,  and  enter  them  in  the  column  'sizes  req'd.'  Get  his  chest 
and  waist  measures — use  this  six-foot  tape  if  he  doesn't  know  them — 
and,  after  looking  him  over,  decide  whether  he  is  thin,  stout  or 
medium  in  figure  and  place  the  letter  T,  S  or  M  after  these  measures 
which  should  be  written  in  the  blank  space  following  the  name  of  the 
garment,  but  not  entered  in  the  column  'sizes  req'd.'  The  fit  of  the 
shoes  is  most  important  so  I  want  you  to  take  the  tape  and  foot  stick 
and  verify  the  sizes  given  you  by  the  men.  Remember  the  shoes 
should  be  at  least  an  inch  longer  than  the  foot.  Now  be  careful  and 
when  you  have  them  completed  report  with  your  squads  at  the  office." 

It  was  nearly  ten  o'clock  before  the  squads  began  to  arrive.  Cap- 
tain Q  had  the  men  up  individually  and  then  both  he  and  the  First 
Sergeant  looked  them  over  carefully  and,  after  referring  to  G.  O.  17, 
W.  D.  1916,  estimated  sizes  required  and  entered  them  on  the  slips. 
He  knew  that  the  method  was  far  from  accurate,  but  it  was  the  best 
that  could  be  done  since  they  had  no  model  garments  to  try  on. 

When  all  the  slips  were  completed  in  this  manner  they  were  ab- 
stracted and  the  totals  entered  on  the  requisition  (Q.  M.  C.  Form  No. 
213)  (Appendix  "FF"),  which,  after  being  signed  by  Captain  Q  and 
approved  by  Colonel  Z,  was  sent  to  the  quartermaster. 

Captain  Q  noted  that  the  individual  clothing  slips  were  also  in- 
tended for  use  in  drawing  clothing  for  individuals  in  emergencies, 
such,  for  example,  as  destruction  by  fire  or  the  arrival  of  a  single 
recruit.  (See  model  form  page  66.)  He  asked  the  first  sergeant  what 
the  distinction  was  between  the  two  issues  and  was  told  that  the  bulk 
issue  was  always  made  if  possible  since  it  saved  an  enormous  amount 
of  work,  particularly  paper  work,  for  the  reason  that  the  individual 
issue  required  each  slip  to  be  signed  by  the  company  commander; 
that  the  slips  be  abstracted  on  Q.  M.  C.  Form  No.  180  (Appendix 
"GG");  that  this  abstract  be  compared  and  settlement  made  with  the 
quartermaster  periodically,  etc. 

Captain  Q  promptly  decided  that  the  First  Sergeant's  reasons  were 
adequate  and  that  he  would  be  very  sparing  in  his  use  of  the  individ- 
ual method  of  drawing  clothing. 

In  due  time  the  Quartermaster  announced  his  readiness  to  issue  to 
"D"  Company,  whereupon  Captain  Q  checked  the  clothing  by  means 
of  the  requisition  and  had  it  taken  to  ihe  company,  where  it  was 
sorted  and  issued  by  means  of  the  individual  slips.  A  few  items  that 
were  found  to  be  in  excess  were  returned  to  the  quartermaster  and 
receipted  for  by  him  (Appendix  "HH").  Likewise  several  misfit  gar- 
ments were  sent  back  with  request  for  exchange  which  was  soon 
affected.  When  these  matters  were  finally  all  straightened  out  Cap- 
tain Q  had  the  various  amounts  to  be  charged  to  the  men  listed  oil 
Q.  M.  C.  Form  No.  16Sb  (which  is  a  summary  of  individual  clothing 
slips  "EE"),  and  which  he  then  filed  with  the  comp'.eted  copy  of  the 
requisition    returned   to    him   by   the   Quartermaster. 


Field  Quartermaster's  Handbook  87 

The  succeeding  days  were  busy  ones  and  full  of  problems  to  be  met  and 
solved.  Private  E.,  who  had  had  previous  service  in  the  Regular  Army, 
came  to  the  office  one  day  and  stated  that  he  wished  to  make  an  allot- 
ment of  $10  per  month  for  six  months  in  favor  of  his  mother.  The 
First  Sergeant  filled  out  the  form  for  him  (Q.  M.  C.  Form  No.  18) 
(Appendix  "MM,"  page  79),  and  later  had  the  same  service  to 
perform  for  others  to  whom  the  scheme  appealed.  Several  men 
wished  to  save,  but,  having  no  one  dependent  upon  them,  decided  to 
make  deposits  with  the  Quartermaster  (Q.  M.  C.  Form  No.  8a)  (Ap- 
pendix "KK").  The  4  per  cent,  interest  paid  was  an  inducement  even 
if  the  money  could  not  be  drawn  out  until  final  discharge  from  the 
army.  To  each  of  these  men  Captain  Q  issued  a  deposit  book  (Q.  M. 
C.  Form  No.  41)  (Appendix  "LL"),  and  instructed  them  to  bring  it  in 
with  notification  of  the  amount  they  wished  to  deposit  not  later  than 
the  25th  of  the  month.  On  that  date  work  was  begun  on  the  pay 
rolls  and  continued  with  unremitting  care  until  they  were  finally 
checked  and  compared  on  the  last  day  of  the  month  (W.  D.  Form 
No.  366)  (Appendix  "MM").  As  soon  as  possible  after  they  had 
been  signed  by  Captain  Q  and  the  mustering  officer  they  were  sent 
to  the  Paying  Quartermaster,  together  with  the  deposit  books  filled 
out  in  the  amounts  each  man  had  specified.  Captain  Q  then  com- 
pleted his  share  in  the  deposit  transaction  by  reporting  them  to  the 
Quartermaster-General  on  Q.  M.  C.  Form  No.  8a. 

The  Paj'ing  Quartermaster  after  figuring  and  entering  amounts  due 
each  man  sent  a  copy  of  the  completed  roll  back  to  the  company 
commander  the  day  before  the  one  designated  for  paying  the  troops, 
to  enable  Captain  Q  to  copy  the  extensions  on  his  retained  roll.  The 
deposit  books  were  receipted  and  returned  to  their  owners  at  the  pay 
table. 

With  that  transaction  Captain  Q  practically  completed  his  introduc- 
tion to  the  Q.  M.  C.  Forms  that  concerned  his  functions  as  a  company 
commander. 


APPENDIX  "A.* 


1.  Based  on  the  requirements  of  the  uniform  regulations,  equip- 
ment manuals  and  on  the  requirements  of  the  service,  the  following 
is  a  detailed  list  of  the  clothing  and  equipment  necessary  for  an 
officer  of  the  Reserve  Corps  to  have  in  his  possession  when  called  into 
active  service. 

Ordnance  Equipment. 
For  each  dismounted  officer. 


New  Model  Equipment.* 
1  can,  bacon. 
1  can,  condiment 
1  canteen. 

1  canteen  cover,  dismounted. 
1  pistol    belt,    with    magazine 

pocket,  web,  double. 
1  cup. 
1  knife. 
1  fork. 
1  spoon. 
1  meat  can. 
1  haversack    (except    mounted 

officers). 
1  pack  carrier  (except  mounted 

officers). 
1  pouch  for  first-aid  packet. 
1  pistol  holster. 

1  pistol,  caliber  .45 

2  extra  magazines. 


Old  Model  Equipment.* 

1  canteen  with  strap. 

1  cup. 

1  haversack  strap  (except  mount- 
ed   officers). 

1  haversack  strap  (except  mount- 
ed officers)  or  suspenders  for 
belt. 

1  meat  can. 

1  knife. 

1  fork. 

1  spoon. 

1  pouch  for  first-aid  packet. 

1  pistol  belt  with  magazine 
pocket,  web,  double. 

1  pistol  holster. 

1  pistol,  caliber  .45. 

2  extra  magazines. 


Quartermaster  Property. 


1  mosquito  bar. 

1  bedding  roll.** 

2  blankets. 

1  basin,  canvas. 

1  bed  sack. 

1  bucket,   canvas. 

1  lantern. 

1  clothing  roll. 


1  cot. 

1  identification  tag  with  tape. 

1  shelter  tent  complete  with 

poles  and  pins. 
1  poncho  or  slicker. 
1  whistle      (company      officers 

and  battalion  commanders  of 

infantry). 


*  Either  model  of  equipment  permissible. 

•*  The  bedding  roll  supplied  by  the  Quartermaster  Corps  or  any  other  canvas  roll 
may  be   used   as  a   combination   bedding-clothing   roll. 


Appendix 


Clothing: 

1  leggins,  pair. 
3  undershirts. 

3  drawers,  pairs. 

2  shoe  laces,  pairs. 
5  stockings,  pairs. 

1  hat,  service. 
1  hat  cord. 


1  coat,  o.  d.,  wool. 
1  coat,  o.  d.,  cotton. 
1  breeches,  o.  d.,  cotton. 
1  breeches,  o.  d.,  wool. 
1  overcoat,  o.  d.,  wool. 

1  waist  belt. 

2  shirts,  o.  d.,  flannel. 

1  shoes,  russet  leather,  pair. 


Medical. 
1  first-aid  packet. 


1  compass. 

1  pair  field  glasses. 


Miscellaneous. 


1  notebook  and  pencil. 
1  watch. 


Toilet  Articles. 


1  comb. 

1  housewife. 

1  mirror. 

1  tooth  brush,  with  paste. 


1  package  toilet  paper. 
3  towels. 
1  cake  soap. 
1  shaving  outfit. 


For  each  mounted  officer  in  addition  to  above: 
1  set  of  horse  equipment,  consisting  of: — 


1  bridle,  cavalry. 

1  watering  bridle  (not  re- 
quired if  Model  1909  bridle 
is  on  hand). 

1  currycomb. 

1  nosebag  (or  feed  and  grain 
bag). 

1  halter  headstall. 

1  halter  strap  (or  halter  tie 
rope). 

1  horse  brush. 


1  lariat. 
1  lariat  strap. 
1  link. 

1  picket  pin. 

1  saddle     (McClellan     or    Whit- 
man). 
1  saddle  bags,  pair. 
1  saddle  cloth  with  insignia. 
1  saddle  blanket. 
1  surcingle. 


2.  It  is  recommended  that  all  officers  of  the  Quartermaster  Corps 
of  the  Officers'  Reserve  Corps  provide  themselves  with  and  keep 
on  hand  at  all  times  the  following  equipment: 

1  medium  weight  olive   drab  blouse  with  proper  insignia  of  rank 
and  collar  ornaments. 

2  pairs  woolen  olive  drab  breeches. 
2  olive  drab  woolen  shirts. 

1  campaign  hat  and  regulation  officers'  nal  cord. 

1  pair  leather  leggins. 

2  pairs  russet  leather  shoes. 

1  pair  russet  leather  riding  boots,  if  desired. 
1  officers'  overcoat. 


Appendix  3 

3.  The  unit  equipment  manuals  for  the  various  arms  authorize 
organization  commanders  to  keep  on  hand  such  of  the  following 
articles  authorized  by  paragraph  1522  A.  R.  (articles  of  ordnance  fur- 
nished by  the  government  for  use  of  officers  serving  with  troops)  as- 
may  be  necessary  to  properly  equip  the  officers  on  duty  with  these: 
organizations. 

Pistols,  caliber  .45. 
Extra  magazine. 
Pistol  belts. 
Pistol  holsters. 

4.  The  horse  equipment  required  by  mounted  officers  below  the- 
grade  of  major  are  included  in  the  ordnance  unit  accountability  of 
the  organization  to  which  they  may  be  assigned. 

5.  It  is  not  necessary  for  reserve  officers  to  purchase  the  horse 
equipment  and  articles  mentioned  in  paragraph  four  above,  but  they 
may  purchase  such  articles  and  use  them  if  they  so  desire. 

6.  Officers  of  the  Reserve  Corps  may  purchase  uniforms  and 
equipment  from  the  Supply  Departments  of  the  Army, "for  their  per- 
sonal use  at  any  time. 


APPENDIX  "B" 


Estimate  of  Funds  required  for  the  service  of  the  Quartermaster 
Corps  at  Camp  X,  N.  Y.,  by  Major  John  Doe,  Q.  M.  C,  U.  S.  R.,  in 
the  month  of  March,  1917. 

U/A.  or 

O.  Q.  M.  G.  Appropriations,  F.  Y.  1917  Amount  Total 

Authorization  No. 

1-17144     Supplies,  Services  and  Transportation. $10,000.00    $10,000.00 
1-1714      Barracks  and  Quarters 2,000.00        2,000.00 

$12,000.00 

•IIIIIIIIIIIIIBIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIItllllllllllllllllllllllllllllllllllllllllllllllllllllll*>l*llll*l*l>***l>>>lll*l**l**l 

It  is  respectfully  requested  that  the  funds  be  placed  to  my  official 
credit,  as  follows: 

Treasurer  U.  S $12,000.00 

Read  carefully  the  note  on  back  of  estimate  blank. 


4  Appendix 

Recapitulation 

.     .  Amount  of     Outstanding  Deduct  funds  on  Amount 

Appropnations  Estimate  Debts  Total       hand  available    Required 

Fisca       ear,  j^^j^^  ^^^       ^^^^^^  ^^        ^^^^^  ^^^        ^^^^^^  ^^^^       ^^^^^^  ^^ 

Fay  of  the  Army. 

Mileage,  etc 

Supplies,  services, 
and  transporta- 
tion         10,000.00  10,000.00  10,000.00 

Equipment  officers' 
schools    

Horses:  Cavalry, 
artillery,  and  en- 
gineers   

Barracks  and  quar- 
ters           2,000.00  2,000.00  2,000.00 

Military  post  ex- 
changes   

Roads,  walks, 
wharves     and 

drainage    

JOHN  DOE. 
Major   Quartermaster   Corps. 
Approved: 

Station,  Camp  X.,  N.  Y.  Colonel,  99th  Infantry, 

Date,   March  8,   1917.  Commanding. 

Q.  M.  C.  Form  No.  34 

(Authorized  April  15,  1913.) 

ESTIMATE  OF  FUNDS  REQUIRED 

By  Major  John  Doe,  Q.  M.  C,  U.  S.  R.,  at  Camp  X.,  N.  Y.  in  the 

month  of  March,  1917. 

Officers  submitting  estimates  of  funds  will  be  governed  by  instruc- 
tions contained  in  Circular  No.  1,  O.  C.  Q.  M.  C,  1912  (pars.  87  to  92, 
inclusive). 

Department  and  other  quartermasters  to  whom  apportionments  of 
funds  are  made,  or  specific  authority  given,  for  the  purchase  of  sup- 
plies or  procurement  of  services,  will  submit  estimates  of  funds  to 
the  office  of  the  Quartermaster  General,  quoting  in  left-hand  column 
on  face  of  estimate  the  O.  Q.  M.  G.  letter  of  apportionment  number 
or  specific  authority  number  and  date  opposite  each  appropriation 
under  which  funds  are  required. 

Quartermasters  to  whom  allotments  are  made  or  to  whom  specific 
authority  for  the  purchase  of  supplies  or  procurement  of  services  is 
transmitted  by  Department  or  other  quartermaster  making  allotment, 
will  submit  estimate  of  funds  to  the  officer  making  the  allotment  or 
transmitting  the  specific  authority,  quoting  in  left-hand  column  on 
face  of  estimate  letter  of  allotment  number  or  O.  Q.  M.  G.  authority' 
number  and  date  opposite  each  appropriation  under  which  funds  are 
required. 


Appendix  5 

Appropriations  will  be  entered  in  order  as  shown  by  the  Army 
Appropriation  Act  published  in  General  Orders  of  the  War  Depart- 
ment. 

Extra  sheets  of  this  form  will  be  supplied  if  required. 


APPENDIX  "C" 

Table  VI — Regiment  of  Infantry— War   Strength— (Continued) 

EQUIPMENT  C— Continued  G.  O.  39,  W.  D.,  1915,  part  of  page  131. 


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.  Harness 

Appendix 


APPENDIX  "D" 


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Appendix 
APPENDIX  "E" 
„_3«L., — O..  A  r  /»» 7 .  MQuisiriON 

to  Bs  surrcao /soM 
Deppt   ^uartermastcT,   N.?. 


M..S6ft-2. _ .-. 

iw. Jt»roh...8«  1»17  .... 

UAH 
CJut  _ *. -. 

Appnpriati 


,.S...S^AT. 


bjB^  M. 


ArUete*  6«i>(4Mit 


: 18820 


Hay,  11)8.0  tl.cwt. 


sieafeo 


^53230  .  .Oats,."  ..  •.♦l..i0..cmt 

62100... .5tra*fpr...l>e.d^ing...... 

Ibe.  9  $1.   per  c«t. 


..6210.Q 


.  Fo.rRRe...fpr  .3Q...*ajf.9.. 

for  184  horses 

337-mule8 


diy 


RATIONS  Horse  per 
RATIONS.«ule 

3  .lb8^..0.f..B.ran.m 

grain  idien  desired 
BtUDI  m  3  i/8  •  Iter;  T  i«  r-  d4y 


j.ar. 


r— 14 
■-14 

.be 


1*68.  Say,    12  11)8.   Oats. 

■     ■-*■ 9-  * « 

8t.l*.ute4  .for  3  ;H)8,...p|f . 

fwr.-««ch  ■anliBai-i— -:- 


"  roiB-  iTi-  the  field -thr  con 
othex-recoanized  ar.t 
the  Tariation  from  t 
■«ney:Talue  oreompoipBTi-t 

3:a.t.eLa..ija  ..effect -At 


andlr  gjoff  tcer  maysubeti-tute 

qles  Q.fl.forage  .Q>jtain.e.d.-l.o.se|lly. 
sul^stjitutlon  not  to   exceedl 
tBiof "the   ration  at •■■the"C'0|nt;ract 
tiaie..|of...change.i.'... .....;.L.. 


.606766 


Approved; 

Richard  Roe, 
Jiajbr  General  "' 
Station ..Clinip  X... g^Y.. ■-■ 


_.jr.ohn.;.I)o.ej_ 

Kajor  .Q.M.. Corps. 

U.  S.  R. 


APPENDIX  "F" 
CLOtHfNG    ESTIMATE 

^TA.  ..Qua) ler.  Fiscal iear  1911.  ^0.655.3....   Date. 


Jtacsb...2,.i»i7.-:. 


This  requMtion  otntitta  of 10. _..  sheeti. 

certify  that  the  foregoing  ettimate  is  correct,  and  that  the  articles  specified  are  absolutely  ret/uisUa 
for.  the  public  service. 

Richard  Ron 

Major  General  Commanding, 
Tott.... CajmP.X-i  N.  Y. 


John  So* 


Dot, .>».^.^..?n*r. 191  7' 

Approved., ,.**.  ^^}^^.    ?<?.'•. 


.liajor  ^.M.Cfrgo^O.S.R. 


Appendix 


APPENDIX  "G" 

555-4 

SPECIAL  REQUISITION  FOR  PUBLIC  ANIMALS 

Bequired at  .......C.srap. Xi...New . Yo rk . ._¥*£?*.?... 


CLASS  OF  ANMMALS. 


Riding  horsed. 

Wheel  mules,  four-mule  team. 

Lead  mules,  four-mule  team. 

Riding  mules  for  wagon  and  pack  trains. 

Riding  mules  for  mountain  batteries, 

Pacl<  mules  for  pack  traiitt. 

Pack  mules  for  mountain  batteries, 

Pack  mules  for  michinS-gun  platoons. 


,-,iW'- 


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1 

t  s 

i 

1 

3 

I 

1 

i 
s 

9 

?i 

'Is 

l!l 

|i' 

1 

a   . 

i 

164 
134 
134 
•    18 

3 

46 

184 
134 
134 

18 

a 

4C 

2 

111 


ORGANIZATION 


First  Brigade,    Iiifantiy 


ItRATt. 

Bn>no. 

PlOX. 

Whnl. 

iMi. 

SirtK. 

P.T. 

11.0.  p. 

H.B. 

134 

134 

0 

18 

3 

48 

0 

REMARKS 


The'  a'bOTe  animals  should  be  shipped,  so  as  to  arrive  at  the  Caap  not  later 
than  April  1.  1917. 


I  CERTIFY  that  the  above  requisition  is  correct,  and  the  public  animals  required  for  are  necessary  for  the  proper, 
equipment  of  the  organizations  and  means  of  transportation  as  above  stated. 

John  Bee, 

approved:  J*!?.?..  Quaftetmoiln  S9Ja^iSj&.9. , 

Rlohard  Roe, 

Ua^or  General, 


Commanami. 


Station,  J'iE?-.?....!-!.-. 
Date,   March  g.  1917. 


Appendix 


APPENDIX  "H' 


555-5 

Q.  H.  C.  Form  Vo.  16S. 


MONTHLY  REQUISITION 


SUBSISTENCE  STORES  AND  FUNDS 


..,..Mftriih..2na- .-■ ,  19  ff 


P<rU4 
(MoMha) 


Um4 
P«rw4 


/•,fr, 


Per  Xt. 


RATION  ARTICLES. 


<M<m>,  lR«b ...^ 

ExaiAined  and  Hpprored : 


.....iciMOO  ..3./a0717...D.  !iP.cal..Ey.is.e..#.,123 
liaiSfl.-....!*..' .0 .....?. ......_'! -105 

.•^.J.._.:;.;o:  _......:.;: z::"~' 


...RICEARP  ROE 

Viajor  G«nersi,/ 

..Ftgt. ^  CommAndinf ,. 


..JOHH  .J)OE „ ,....^... 

Uft  ji>r..£tlld. ., QutrlimiAsltr, 

V.  S.  R. 


STHKHGTB  OF    TEE-COUUAND 


c 

o 

o 

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c  — 

>> 

a 

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o  « 

Z    " 

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10 

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4 

0 

9  Regte.    Infantry 

CiO 

9*50 

0 

0 

1  R«gt.   CaTalry 

S6 

945 

0 

0 

X  Brig-   It.Art'ry 

ilO 

1890 

0 

0 

1  Btln.  Snglneers 

<0 

460 

0 

0 

1  Btln.    Slg.Corpa 

3 

f7 

0 

c 

S.H.   *  Kil.Polleo 

0 

4 

0 

0 

AOBUnltlon  Train 

3 

e? 

0 

0 

Snpply  Train 

4 

146 

0 

0 

a«nll*ry  Train 

7 

237 

0 

0 

XOflnaer  Train 

1 

9 

0 

0 

10 


Appendix 


APPENDIX  "I. 


:?.?* ,A,f.  k;p;7 

TO  BS  SDPPUtD  FROM 


REQUISITION 


*.555-6 

ft,,,         March_2,1917 

'  Class  ^ A 


J.effer.Bonvlll'»j...I.n.d,.... 

■  Appropriation  ...S<5«4...T-, 

qusUt; 

IUqaIn4. 

DMcrtpuon  ot  ArtjclM. 

CaliMM  Co.1 

(3UU  bet*  it*m  Dumb-r  of  •ppropriiUoot 

Qoant.ly 

AnlclM  8uppu»l. 

712 

Harness, Wagon  lead 
S.S.Coiaplete 

119K 

•0< 

)               Item  202 

712 

Harness, Wagon  Wheel 

i39!ea 

Ofl 

■ 

S.S« Complete 

■ 

2  Harness/LiRht  Sprlne 

65 

\i 

1            j Wagon, S.S. Complete. 

4 

...aoe 

Iag-on6j:jacQrt^Comp.'..t. 
.AfB^mlancea,  complete 

.3fi3.4L< 
lQ4Xi 

DC 

- - - ^ 

■ 

49 

1 

Wajgon^Light  Springy 

is: 

ocl 

..1 



~ - 

... 

-- 

TCKTAL *. 

72400 

le 

Approved: 

Richard  Roe, 
■W|Jor„Geheral. 


Station 


x,n;y. 


CommandiKff. 


jQLn  Dq6 ; 

Major  <i.U.Corp3,U.S.R.     «"""'""'""■ 


Appendix  11 

APPENDIX  "J." 

SAMPLE  ENTRIES  IN  CASH  BOOK— Q.  M.  C.  Form  No.  80. 

War. 
Camp  X,  N,  Y.,  Quartermaster. 

Receipts  and  Disbursements. 


.L                 S.  S.  &  T.  Barracks  and 

F   Y    1017  Quarters 

r.   I.  171/  F. Y.  1917 

Dr.            Dr.           Cr.  Dr.          Cr. 

$10000.00  $2000.00 

$16.25                      $10.00  $6.25 

SAMPLE  ENTRIES  ON  CHECK  STUB. 


"^•3 

§•«  = 

d 

o-o 

r^ 

Z 

V'-^ 

TOT 

e> 

Ui 

^"O 

O 

'a 

0 

Ji 
y 

3 
0 

ill 

Cr. 

Mar. 

CD. 

W.  W.  No.  444 

1st 

555 

Treas.  U.  S.  A. 

2/28/17 

$12000.00 

Mar. 

1-2 

Paid  on 

2nd 

voucher. 

3/1 

3/2 
3/2 


>  a 

0 

> 

u 

!S 

xi  o 

u 

*o 

'3 

e'mZ, 

0 

a 

■^  3 

'3 

3 
0 

B 

it 

u 

J3 

01 

u 

d 

"a 

Uoa 

Oa 

< 

U 

ca 

Amount  brought 

forward. 

W,  W.  444  Treas. 

U.  S.      2/28/17 

Public  Service 

Corporation 

No.  1 

$10.00 

$11990.00 

John  Straight 

No.  2 

6.25 

11983.75 

$12000.00 


SAMPLE  CERTIFICATE  OF  DEPOSIT. 


Treasury  Department. 

Original.  Office  of  the  Treasury  of  the  United  States.  No.  555 

Washington,  D.  C,  March  2,  1917.  $12,000.00 

I  certify  that  Twelve  thousand  ($12,000.00)  dollars,  the  amount  of 
War  Warrant  No.  444,  dated  2-28-17,  has  this  day  been  credited  in  dis- 
bursing account,  subject  only  to  the  official  check  of  56,789,*  John  Doe, 
Major  Q.  M.  C,  U.  S.  A.,  Camp  X,  N.  Y. 

JOHN  JONES, 
Treasurer  of  the  U.  S. 
Counersigned :     RODMAN  SMITH. 

*Symbol  number. 


12  Appendix 

SAMPLE  OF  Q.  M.  G.  O.  FORM  No.  693. 

Major  John  Doe,  Q.  M.  C,  U.  S.  M., 

Camp  X.,  N.  Y. 
(Through  Department  Quartermaster,   Eastern  Department.) 

With  reference  to  your  estimate  of  funds  dated  Feb.  21,  1917, 
request  has  this  day  been  made  upon  the  Treasury  to  have  $12,000.00, 
appropriations  as  indicated  below,  deposited  to  your  official  credit 
with  Treasurer  of  the  United  States,  Washington,  D.  C. 

By   direction: 

H.  M.   LONG, 
Major,  Q.  M.  C,  U.  S.  Army. 


Appropriations.  Amount 

Supplies,  Services  and  Transportation,  Q.  M.  C,  1917 $10,000.00 

Barracks  and  Quarters,  Q.  M.  C,  1917 2,000.00 

Total $12,000.00 


Note. — This  is  merely  a  letter  of  advice,  and  credit  must  not  be 
taken  for  these  funds  until  notification  has  been  received  that  they 
have  been  placed  to  the  official  credit  of  the  officer  to  whom  this 
letter  is  addressed. 


Appendix 


13 


APPENDIX  "J.' 


WAR  DEPARTUWrr 
"      ~   rm  No.  330. 


Public  Form  Ko.  330. 


Voucher  No.  ...    ^ 
General'Account 


PUBLIC  VOUCHER  s>t,^Ai.,^on^v......d!t^.^ 

Purchases  and  Services  Ojher  Than  Personal 

APP.Of..ATIO,.    ..A..4^ytr.^J^M*Q-'-^h^^  Symbol  Jt/^...    S.      /O.lTV^ 


Apphophiaiioiii    _. , f. Symbol. 

ApPBOPmAnoH.   Symbol 

The  United  States.     -  /•        •  /P    /        ■^"~' 

ADDRESS : X/^.Jf^lf^ 


DR.. 


{.Vay  Qotatioaa  nut!*  io  spaces  proTided  Uveretor  oa  tha  nrvse  of  turvoucbor  becoh«  a  part  of  this  cvUlliCftte.) 
1  CERTtrr  that  tlie  above  articloa  have  been  i^ceived  by  mc  la  frood  condition,  and  in  the  quality  and  quantity  above  specified,  or  tbe 
ce^i  perfonned  aa  staled,  and  they  are  in  accordance  with  ocdao  ttierefor ;  that  the  price»»  changed  are  Reasonable,  and  in  accordance  wriUj 
the  asreement,  or  that  they  were  secured  in  accordance  mUi  No«5MHof  the  method  oiadvertiaing  And  vmderthe  form  of  agreecaeat  lettered  ^B' 

&9  ahovn  do  thn  rcvi^ran  hpr«>nf  v"*"^  A  J  W"* 


9  shown  on  the  rcvcrao  hereof. 
Approved  for  9. 


PajOy  chedf  No /! ^W^^A 


it:  of  JMaf:i^<li^:n.Hr.^f:iaR 


ft5(?- .^..  in  favor  of  payee (JutroM  above,  for  $ /.0X&.19. 


» in  CASH,  the  sum  of 

.  doUats  and  \ cents,  in  full  payment  of  tho  aboro  account. 


•IfBi,  BMl  »pp«»f .    FofUSB^;  '-Ct)i(yf»CiUlwCwvw|«fvJ^£(BiiU^J»«mW}V  w'trMawrvc,*^^^ 


porua  aiOM^  as  weU  ■■  Um  c^uit;  lo  wbieb  bs 


14 


Appendix 


APPENDIX  "J.' 


prortbyiMCoopmiinoith*  /./  ^PTf   /T.^  £^  Voucher  No. /T. 

^  (Buraiu ot  otrf.)  General  Account  J.. oSr^'wfer 

PUBLIC    VOUCHER  Detail  Acco. 

PURCHASES  AND  SERVICES  OTHER  THAN  PERSONAL 

APPROPRIATION ,  fP4i/U^^QiiatEfS^(f,m.'lLL. 

AppBOPRiATiom  „ .-. ,_..' .". SymboL 

APPROPRIATION!  i, „ Symbol.. 


77...    Symbol %..ip..7rS'... 


The  United  State 
To 


ipMtelr  oXed  iD  by  p*fi 


ipMtelr  Ofted  iD  by  P*fM>  or  tal^  MfBuara  b;  JMJ'W, 

thftt  the  above  account  is  correct,  fcnd  thnt'  payment  the: 


-  i 


(AojDoUtiousiiiadelntp*cM)»trtn4BdUi«i'cXar  00  tbe  reverse  of  this  voocber  become  ■  part  of  this  certiOcktc.) 
I  CERTiFT  that  the  above  articles  have  been  recaired  by  mc  in  eood  condition,  and  in  the  quality  anc^  quantity  above  speci6ed,  or  the 
aervicea  performed  aaetaled,  and  they  8 
the  agTe«ment,  or  ' 
aa  shown  oi^  the  r 

Appiored  for  1  _ . ,  _  _ 


accordaaee  with  orders  therefor;  that  the  prices  cbarjted  are  reasonable,  and  in  accordance  ifiUi 
r  that  they  were  sccurcdin  nccg^nce  with  Mo.  .A^  of  the  method  of  advertising  and  under  the  form  of  agreement  lettered  •^^- 
reveree  hej^f. ,  £         1^4   A  '  d 

r? ,(ls^!lJ^  n   ^    ^^ 


Date,  J 

Pai^  by  ch^ck  No. 


^j^  by  ch^cl 


he^ 


ilatcd 


^,191^,  of  .3?^. 
f. (..,,  in  favor  of  -a 


v:m.(i.:wsX.. 


pay^  named  above,  for  $ iff.»^t3- 


«..».«  doUan  and  „ 


, ,  in  CASH,  the  sum' of 

»„  C9Dta,  in  full  payment  of  tha  above  account. 


»WtaeoftTOQeb«Isccruaed  m  the  name  ot  Kcompinrorco-porsTjoD  tb*nemeot  tbe  Mrwa  wiiui;  iti4  compeny  or  oorporata  aam«.U  wtUai  tte  ca^ty  la  wbtchb* 
I.  out  »ppear.    Fvuunple;  "CLlcago  £(lt»oaCgiDpu)y,  per  Jobs  eiaitb.  Seoeiary/'of  Tr«Murer,a9UN«aMB)»}  b^  •'-VM 


Appendix 


15 


APPENDIX  "K.' 


16  Appendix 


APPENDIX  "K." 

War  Department, 
Form  No.  329a. 

(Approved  by   the   Comptroller    of   the   Treasury.      April    29,    1914.) 

War  Department. 
Quartermasters'  Corps. 

Abstract   of   Disbursements   made   by   John   Doe,   Major,    Q.   M.    C, 

U.  S.  R.,  at  Camp  X.,  N.  Y.,  during  the  period  from 

March  1st,  1§17,  to  March  31st,  1917. 

Appropriation 

S.  S.  &  T. 
No.  of  Q.  M.  C.  B  &  Q. 

Voucher.  Name  Amount.  F.  Y.,  1917.  F.  Y.,  1917. 

1  Public   Serv.    Corp.. .  .$10.00  $10.00  — 

2  Straight,   John    6.25  —  $6.25 

BRIEF 

Form  No.  329a. 

WAR  DEPARTMENT, 
Quartermaster  Corps. 

ABSTRACT    OF    DISBURSEMENTS 
Made  by 

John    Doe    

Major,   Q.   M.   Corps 

at 

Camp  X.,  N.  Y. 

From March  1st,  1917. 

To March  31st,  1917. 

Amount  $16.25 


Appendix 


17 


APPENDIX  "L. 


174  B.  SEMIPEBMANENT  CAMPS. 

GAKP  OF  A  BEOmZirT  OF  JSVASIB.Y.    WAB.  STBSKOTS. 


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tit.  BttUlw 

• 
1 

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1 

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» 
1 

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1 

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1 

t 

^C=)_ 

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« 

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Tnin  Park 

— .-.^    1 

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Animal 

-irfi. 

18 


Appendix 


APPENDIX  "L. 


CAMP  OF  IBTFAlTTHy  DIVISION.    WAK  STBENOTfi. 
(33S  USES.    TUIS  FDRtt  DF  CXW  MUST  OFTEN  BE  HODiRED.  DfPQIDING  UPON  THE  NATURE  Of  THE  GROUND). 

If 


^^"avis^       .200 

«  R»   lOO 


Hospital 
lEvacuaticnof  Base 

I  (Not  Drawn- 
-uSca't) 


fOivisiort  Headquarter*  p*  Hcli(r,vof  Organiiaiions ij^  Camp  Limits  -  Divrsion 

Brigade  Headquarttrs  CB  Tidd  Hospital  (Setup)      ^jj^^  Hdqrs.Permanent  CampCommando' 

+  Camp  Infirmary  ■  ^  Ambulance  Service         t   t  t  Telephone  and  Telegraph  Service 

of  P«rmanent  Camp  Personnel 


Appendix 
APPENDIX  "M." 

Q.  M.  c.  Form  NO.  119. 
Authorized  April  21,  amended  i-ebruary,  26,  1916. 

CIRCULAR-PROPOSAL. 


ADVERTISEMENT. 


Circular  No,  . 
Proposal  No.. 


(Place)  OaBp..Z««_Ia..X^ ^. 


(Date) 


.  Jtoroh  .4tlt ,  1917 . 


SEALED  PROPOSALS,  in  duplicate,  subject  to  the  usual  conditions,  will  bo  rcccircd  at  this  office  until 
the  tune  specified  below,  at  which  time  and  place  they  will  be  opened  in  the  presence  of  bidders  who  attend, 
for  the  supplier  or  services  specified  below,  the  Government  reserving  the  right  to  reject  or  accept  any  or  all 
bids  or  any  part  thereof. 

Bidders  /or  supplies  must  state  the  time  when  and  the  place  where  they  propose  to  make  deliveries. 
Bids  are  invited  for  delivery  as  indicated  below,  but  proposals  for  delivery  at  other  points  will  be  entertained. 
Bidders  for  seryicos  of  any  nature  must  state  the  date  they  will  begin  work  and  the  dato  they  will  complete 
the  same. 

Proposals  for  any  class  of  stores  mentioned,  or  for  quantities  less  than  the  whole  required,  will  be  received, 
and  the  quantities  may  be  increased  or  decreased  to  an  extent  not  exceeding  20%  should  the  interest  of  the 
public  service  demand  such  change. 

Preference  will  be  given  to  articles  of  domestic  production  or  manufacture,  conditions  of  quality  and 
price  (including'in  the  price  of  foreign  productions  and  manufactures  the  duty  thereon)  being  equal,  and 
such  preference  will  be  given  to  articles  of  American  production  and  manufacture  produced  on  the  Pacific 
Coast  to  the  extent  of  consumption  required  by  the  public  Service  there. 

Proposals  will  be  signed  by  the  bidder,  inclosed  in  sealed  envelopes,  postage  fully  prepaid,  and  addressed 
to  the  undersigned,  marked:  "Proposals  for m|ypll-MI ,  to  be  opened 

•t...ll...Jl.Ai.,    .JIareh.15,-191?^-" 

Jolm-So*, - - 

.     .»g.or  q.M.O.,  U*».lt. 


(iDcludaytrMt  ftddreos.) 


PROPOSAL. 

(Place)  .... ., 

(Date) ..... 

In  accordance  with  the  al>oye  advertisement,  the  imdersigned  proposes  to  furnish  and  deliver  tho 
supplies,  or  perform  the  services  as  stipulated  below,  at  the  prices  and  within  the  time  specified. 


(SKlunira  of  bhtdv.) 


Schedule  of  Supplies  or  Serrices;  to  be  fnmished  at Olnr   T*l   Hi    Ti 


ArUdM,  or  StfTfcM,  ftfid  Description. 


Hard  Wood. 


lo.  1  Whltt  Oatt» 

Xe>  1  XliietliyEay, 

Baddlsg  Straw, 

Baaf.  fraah,  #1. 

Onions,   "     ,  |62« 

Petatoaa,  fraah,  #40   iso.OOO 

Iaa>  #g»a. t^iKMXKIL 


800 

uo 

lev. 880 
3^18, 8S0 

68,100 
480.000 

64,000 


Oord 

» 

lOOlbi 
100  " 

100  " 

It 

100  " 
100  ■• 
100  " 


WlrarJ     4'  langtha 

i 
jlaa  Buat     Slab  wood 

jbagln  lit 

tan  dayii 

■after 

jdata  of  )  The  ooadl- 

i  ) 

jopanlng.  )tloBa  of  Q.V. 

!  ,)6.0'.Form  Bo. 

J i)liBQ  will  gorara 


20 


Appendix 


APPENDIX  "M." 


WATf  UtnfTRTHENT. 
Q.  M.  C.  Form  Ko.  119  b. 


Autboclzed  Harcb  37, 1916. 


Akticlrs,  OB  Sebticbb,  and  DEacBrmoN* 


§£SSi. 


DoUi.        Cents. 


leaslona. 


be  BO,m&, 


sawed  In 
be  ooDsli 


The  cord  wood  mast 
•Ball  llr^ba  and  brush,   dellrered 
eatyin  4- foot  lengths  a^id  split  1 
laehee  In  diameter,   and 

The  following  will 
nut,  oottonwood,   elm,  g^,  hlokoiy 

The  following  will  be 
lareh,  pine,   epmoe,   oTtresa.  et( 

The  slab  wood  should  be  of 
orematorieS' 

The  Oats  to  be  graced  of  th< 
oped,  and  well  matured, 
other  grains;   to  test   nht  les^  t 
for  clipped  to  the  measured  bush 
teinlng  not  to  exceed  V.  per  cent 
of  oata  bid  npon. 

To  be  delivered  in 


dry,  |ioi  pnmed 
in  cor A 


B  o;' 
oonT^leiit 


an  L 


Insh 


12,  16 

ered  b^rdwbod:     Abh,  beeojh 
,  napLe,    lek,  poplar,  ete 


ie5  pounds  eaoh(  the  weiLght  of  tlie  saolo>   to 

duoted  and  the  aaoka  to  become  t^  propjirty 

Balivery  to  be  aado  in  'balen 
baled,  eaeh  bale  will  b|  aecored 
IS'gauee,  and  weigh  not 


oonaK  ered  a^ftwDod:     Csdar,  fIJr,  healook. 


]iroper 


>ize 


best 

^weet , 
Ian  33 
4&,  ana 
molatiure 


to 


good,   strong,  niw  birlap 


or  lo)ae, 
with  e.%  leitst  two 
leas  than  65  noje  mo^e  tbaal  18S  poaaOa 


eharxed 


128 

aise 
24 


wr 
ooblo  feelt 
,   but  ni 
le 


:«(t 

»ngtihi 


,  frea  from 
,  aawed  or 

•xoeedlng  6 
a. 
,  blroh,  ebaat- 


and  Itngtha  fojr  use  In 


ual^y;  to  be   soncld,  well  daral* 
and  |praoti08|lly  free  from 
Mounjis  for  unelipped  end  24  pounds 
>e  dry  to  the  extent  of  eon- 
biddexp  to  sp^oify  ttie  eoler 


oka,  eontalnlng  about 
dedluoted  and  the   aaoka  Its- 


be 

of  the 

aa  may 


Utaitad  [states  • 
ba  raqtilrcd.     Whan 

wlraa  df  not  leas  thaa 


All  the  supplies  will 
plaoaa  specified  in  the 

If  blddera  desire  t 
93«arl7  shown  a a  well  aa 
af-ed  if  otherwise  than  a^ 

The  successful  bidder 
tend  if  denned  necessary 


be  del:,Tered 
^sap* 

bid  in  (iazload  lotJB  or  7 
the  places  be  a|fcate|ll  when 
aboTe  eilled  fbri 

will  b^  required  {to  ente 
by  the  pilarcshaslbg  o{Pfiaer< 


ialli^  or  ac  requlrrd  and  at  the 


O.B.  thlls  should  be 
deliveri  will  be  tend- 

r  Into  (ontraot  with 


Appendix  21 

APPENDIX  "N." 

Q.  M.  C.  Form  No.  11>  •. 

Assbirtinl  Febnaiy  X,  19lt. 

LETTER  OF  ACCEPTANCE  OF  PROPOSAL. 


Address  all  commuiucations  to  OFFICE  and  refer  to  PURCHASE  ORDER  No .X —..^ . 

CIRCULAR  No.  .......1 DATED S*Tfi.b...4^..1?.17...     BIDS  OPENED  jy?aTAll.-l8»..l?XT» 

PROPOSAL  Ho 10. IVEQUISITION  N«.  4. FILE  No.  .MSa^E 

APP'If 8ft..J|A..*..f * ITEM  No TOTAL  COST,  $.M?0?PO 

Was  Depabtment,  Office  of .Q.<..Kt 

(Place) AM9..Iii.»..S.t..X.t 

(Date)  ..■•rafe-.W* ,  19lt# 

To .foM.fjJItllXt 


Sirs: 

Under  the  proposal  submitted  by  you  in  response  to  advertisement  of  this  ofBce,  as  above,  award  is  hereby 
made  to  j'ou  for  furnishing  and  delivering  the  following-named  supplies,  or  performing  the  following-named 
services,  as  stipulated  in  the  proposal  and  in  conformity  with  the  usual  conditions  and  the  terms  of  the 
advertisement. 

One  copy  of  bill  or  invoice,  with  number  of  this  purchase  ofder  noted  thereon,  accompanied  by  bill  of 
lading  (if  the  supplies  are  shipped) ,  should  be  sent  to  this  office  as  soon  as  the  supplies  are  delivered  (or  ^pped), 
or  the  services  performed.  All  shipments  should  be  followed  by  tracer  to  insure  prompt  delivery.  Ship- 
ments will  be  prepaid  unless  it  has  been  othoniKise  stipulated. 

Ko  excess  of  quantities  ordered  should  be  delivered. 

The  supplies  should  be  marked  as  follows: 


The  articles  or  services  and  time  and  place  of  delivery  or  performance  are  as  follows: 

ZOO  oordB  !Tard  7oo<l  in  4'  Itnptha  at  iS.OO  per  c«r4. 

IfiO  eords  31«b  7oo4  at  (3*00  p*r  oord. 

SfllTsrlflfi  tc  oom-Jtntt  Stareh  SO,  191T,  and  %•  eoBpl«t*a 
bjr  !&irah  31.   1917. 

Taya^pt  will  ba  nmda  oa  eovplatlon  and  a««aptaB«a  of 
tha  taaa. 


Major  Q.M.O..   U.S.R. 
0»mp  Q.a. 


22  Appendix 

APPENDIX  "O." 

Q.  M.  C.  Form  Xo.  109 1». 

Author  iiddjaouar;  31,  L916. 

CIRCULAR  OF  INFORMATION  AND  GENERAL  INSTRUCTIONS  TO  BIDDERS  FOR 
CONSTRUCTION  OR  REPAIR  OF  PUBLIC  WORKS  (EXCEPT  VESSELS). 

Here  attach  copy  of  newspaper  adTmisemant.)  Office  of      xU.SXt&rniaatiBX., — .^.,......m 

(Place)       CjaBlIlJi:i.^..lI^..Y^. 

(Date)     ..JIftrQh..4, .191.7., ..,  19...^ 

SEALED  PROPOSALS,  in  triplicate,  subject  to  the  following  conditions,  will  be  received  at  this  office 
until  the  time  stated  below  and  then  opened  for  the  construction  or  repairs  as  shown  by  the  attached  list 
and  specifications. 

WORK ..(.A)...Cpnst.ruQti_on...o.<nnpl©tQ..of  .all  .tM.l^^^ 

Islon  of  Infantry  per  plans  and   specifi cations  on  file  in  this  office. 

(B)   Material  only  for   above   fattached  list  is  for  one  Regiment 
Of'infaiitry  only.     Complete  list  dii  file  In  this   office)  .  " 

TO  BE  DONE  AT    .C.6fflp..XA*..U.«    T, 

ADVERTISEMENT  DATED..M&rch  ..4.,...1917.* ..^ 

BIDS   TO   BE   OPENED   AT 11 O'CLOCK.. ..A...M.,    Mar.Cll.15 ,   1917.. 


When  called  for  in  the  specifications. 


L— CLASSES  t)F  WORK;  EXAMINATIONS  BY  BIDDERS,  ETC. 

1.  Classes. — Proposals  for  one  or  more  of  the  buildings  or  works  required,  less  than  all,  complete,  or  for 
any  separate  class  of  work  contemplated,  \vill  be  received.  Proposals  for  different  classes  of  work  included 
in  buildings  should  be  made  in  the  following  order,  viz: 

(1)  The  construction  proper. 

(2)  Plumbing. 

(3)  Heating. 

(4)  Gas  piping. 

(5)  Electric  wiring. 

(6)  Gas  or  electric  lighting  fi.xtures. 
The  price  for  each  of  these  items  will  be  stated  separately  for  each  building.     In  tfiibmitting  proposal 

bidders  will  state  the  sum  for  which  they  propose  to  furnish  the  materials  and  perform  the  work  required  by 
the  drawings  and  SDCcificatioiis  for  each  class  of  work  bid  for. 

v.— SPECLAL  INFORMATION  AND  INSTRITCTIONS. 

58.  Defaulting  contractors  barred  from  bidding. — All  bids  received  from  those  who  have  unjustifiably 
failed  to  fill  former  contracts  with  the  Government  will  be  rejected. 

59.  Lack  of  commercial  standing  on  the  part  of  a  bidder  or  inadequate  facilities  or  plant  on  the  part  of  a 
manufacturer  constitute  good  and  sullicient  grouiuis  for  the  rejection  of  bids. 

60.  Information  as  to  bidders. — No  person  will  be  informed  directly  or  indirectly  of  the  name  of  any  one 
intending  to  bid  or  not  to  bid  or  to  whom  information  in  respect  to  proposals  has  been  given. 

61.  Strict  construction  of  time  periods  in  contracts. — The  Secretary  of  War  has  directed  that  the  especial 
Attention  of  all  contractors,  at  the  time  of  signing  contracts,  be  called  to  the  fact  that  it  is  the  purpose  of  the 
War  Department  to  e.vact  a  folfillment  of  all  contracts  as  to  the  time  periods,  and  that  they  should  understand 
when  entering  into  contracts  with  this  depai'tmeut  that  they  need  not  do  so  with  the  expectation  that  they 
can  be  relieved  from  those  conditions. 

62.  Any  explanation  which  a  bidder  may  desire  to  make  concerning  his  proposal,  or  any  alternative  bid, 
must  accompany  and  be  made  a  part  of  the  original  proposal. 


Appendix 
APPENDIX  "O"— Continued. 

63.  Review  of  proposal  by  bidder. — Blank  spaces  of  proposal  form  are  to  be  filled  with,  the  pen  or  on  tho 
typewriter,  and  a  careful  review  of  the  proposal  and  guaranty  should  be  made  by  the  bidder  to  see  that  they 
are  correctly  drawn  and  executed,  and  that  all  tliree  numbers  read  exactly  alike. 

64.  Errors. — Xoither  the  laws  nor  the  Aimy  regulations  make  any  allowance  for  errors,  either  of  cooisnis- 
sion  or  of  omission,  on  the  part  of  bidders.  It  must  be  assumed  that  bidders  have  fully  informed  themaelves 
as  to  all  conditions,  requirements,  and  specifications  before  submitting  proposals;  and  they  can  not  bo 
excused  or  relieved  from  the  responsibility  assumed  by  their  proposals  on  the  plea  of  error. 

65.  Instructions  to  become  a  part  of  contract. — These  instructions  and  requirements  will,  so  far  as  at  all 
applicable,  become  a  part  of  the  contracts  and  the  contractors  will  be  bound  thereby. 

66.  Copy  to  be  filed  with  proposal. — A  copy  of  the  advertisement  and  circular  will  be  attached  by  (he 
bidder  to  at  least  one  number  of  the  proposal. 

67.  Submittal  of  proposals. — The  proposals  should  be  securely  sealed  in  a  suitable  envelope,  indorsed 

"Proposals  for  Public  Buildings,  to  be  opened. .at-H-A.JJ..»..Jtorflh..l6.,..JL917.». ,- 

and  addressed  to  the  undersigned,  with  postage  fully  prepaid,  and  mailed  in  ample  time  to  reach  destination 
before  the  time  set  for  the  opening  of  proposals. 

„ J-Olm.JiQa-. 

QuartcrjTuister  Corm,  I 

In  Charge  of  Construction. 

^.,„  .C8ap..Ql^rti9rnia8te.r 


(Only  a  portion  of  the  printed  astter  embraoed  in  this 
Q.M.C.  Form  Mo.  lOOb  la  ahonn.for  purposes  of  illustration. 


24  Appendix 


APPENDIX  "O, ' 

List  of  materials  required  in  the  construction   of  the   105  buildings 

specified  in  above  for  a  cantonment  for  a  Regiment  of  Infantry  at  War 
strength. 

Lumber,  feet,  B.M 850. 707 

7"  fire  clay,  round  flue,  2'  long 178 

9"  G.  I.  smoke  pipe  (No.  26  U.  S.  S.  Gauge)    178 

No.  10  B.  S.  Gauge  flue  wire,  lbs 178 

Sash,  single,  glazed,  6-hght,  10"  x  16" 1 .254 

3"  sash  hook  and  eye  1 .254 

Doors— 4  panels— O.  G.  moulded,  2'  8"  x  6'  8"  x  1^" 448 

8"  T.  Hinges,  with  2  screws  to  each  door 846 

Rim  locks,  4%"  x  ^",  knobs,  screws,  complete  436 

2j^"  W.  I.  Hitching  ring  and  screw  164 

Roofing  paper,  108'  rolls  1 .  755 

Nails,  lbs. :  16d  6d  3d 

4.803     •  4.966  2.313 

Pipe  holder  hooks  336 

8"  barrel  bolts 66 

No.  14  wire  screen,  square  feet  72 

Barn  door  hangers,  sets  3 

Hasps  and  staples,  sets   3 

3'  6"  X  3'  6"  expanded  metal  guards  13 

Ij^"  staples,  dozen 52 

6"  G.   I.  urinal  troughs,  6'  long    30 

Pipe,  G.  I.,  K",  feet  918 

Pipe,  G.  I.,  VA",  8'   long    30 

Elbows,  G.  I.,  34" 241 

Strap  hinges,  with  scrcu's,  4" 328 

Wire  cloth  hooks    336 

5"  shower  heads t 112 

^"  compression  stop  cocks  112 

H"  G.  L  Tees  , 95 

A  full  illustration  of  Q.  M.  C.  Form  No.  109b  is  not  given  as  it  is 
quite  lengthy.  It  is  merely  necessary  to  attach  this  list  thereto  as  pro- 
vided for  on  the  Form  and  fill  out  later  showing  place,  date,  date  of 
opening  and  the  other  data  called  for.  It  is  then  issued  and  distributed 
as  anv  other  circular  advertisement. 


Appendix 


25 


APPENDIX  "P" 


•  <t.  M.  O.  Form  Ko:  M* 


PROPERTY  ACCOUNT 


PctI  OP  Stttim,  ....CaB]>.-Za.^  JL>L..Z« - ^_ 

l«i4<W.jJ.«3l»..JKMI*...<l.«Mdt«-«...!?*.3.»*MW««^ 


T.«««(,- 

D-prt. 

Ehim.    . 

Cuvrr. 

Bjtuacs  OH  Ba«b.- 

.X 

■  ■« 

Uktn  up,  •!*. 

<                  7 

z/ijxf 

.3.... 

M6 

...260... 

£60     J 

/  ■" 

jlr/»cfe.;.T.V.«*?*-t?.^..P.tr.oet.  oar.. _ 

Ducri^tio»,att,ttc 

_^_..J«s.-l»^t». aBII...UIIAllIl.lK._..S.O.»_ 

MIIIMPy Joao  ,         •-•JUlMyj  .  .  Eone 


PROPERTY  ACCOUNT 


rut  ir  statin, JQamp-JC«.r -I"»-X« -, 

iii>j.or.JaJin..Joa.-..H.>it.-C.4i..a»Htoar<trM»t/tr. 


T^„. 

row. 

BUUOD. 

3 

Diwt 

c..,„ 

B&tAMCI  o 

B.,.. 

1 

to. 

Ukta  up.  Mc 

furred.  Mc. 

Bm^c* 

T 

•/cA 

666 

.6 

4 L .. 

':3.:.^:. ' ' 1 \ J    . .. 

^rrtcfe .ah»*.M.»..llSfi«W«t=..~Tr. 

CMcr(>fe)i,  j/«.  »/c....?-V*V4.?.". 

_  niu..T_;:iOAflTi.'r*._...I«: ^ 

kiyxgyt' ,  ,:'0Ti<      iuii^fUH    Morw 


PROPERTY  ACCOUNT 


Port  »r  StilMn,  ....Qi?W_.X...»I.T^. 


"*J'>'J!i«^.J>9.e 

<.S...X^^:i:0...t.A..i-.  <l^(em 

»""- 

Pom. 
Utpol. 

'     »£«T. 

C.„,.. 

IU>.„.., 

1 

t 

Ukca  DP,  otc 
< 

iMMl.  trmM- 

« 

•onlok 

• 

t 

jJ^a/iT 

1 

B66 

X 

J 

. 

4r/ic/PiMb.ine...TypjB.«zi.Ui>s.... 

Pticription,  siie.  etc..'9T.9.1!f^rilSt>99... 


Unit  quatitil^ - 


Mimmiim  _-...- -T. Maximmf- 


26  Appendix 

aA«.ft*««ir*MT.  APPENDIX   "P"— Continued 

VOUCHER  TO  POST  PROPERTY  ACCOUNT. 

(PURCHASE.) 

App.S.S.   &.T.,  Q.M.   Corps,  F.Y.Wl? 
Purchased  from Puh1lA  Rp-fvie-P  f^orporatlon    » 


Ci 

np  X. 

H.T. 

'                              (?)«)•  of  busln€M  ar  nsldcoM.) 

(City  oc  town.) 

(B«M.ocT«TltorM 

OATB  OF 

*"  ","7" 

ARTICLE  00  SCRVICe 

auANTivr 

UNIT 

«■;« 

AMOUIIT 

V.  a. 

NOTATIOM* 

202 

te). 

Itch. 

? 

Tlck«1ta, street  car. 

200 

No, 

06 

-    lOi' 

00 

■ 

Authority  filed  ...^Z* ..■I'- _...  ■ 



Total. 

m 

PropeHy  account  of iVoi.lQr..Jphn  .DQft.....ft:.JL.C^.f..IL.S.A^..- , 

Quartermaster,  'SSK  ...C.amp. JC.,.^.,.!! .X.....:. ^- 

Sit  Voucher  JVo...^.l...^ 

MoTuy  accounts  «/.._?!»  i?.r..  John JDpej^S^._C^__ ,  QuarterTnaster.     U.S.^W 

For  monih  of  .J'^''^^  :^?}-l ,  F.  Y. 1?^.''' 


Voucher  JiTo 3...^ _ 

POST  PROPERTY  ACCOUNT 

POST  OF 
Camp  X.,   N.Y. 

F.  Y 1917 

FOR    PURCHASES 


•  NQTRUCXIONS 

This  form  of  property  voucher  will  be  used  in  lieu  of 
duplicate  memorandum  copy  of  purchase  vouchers. 

It  will  be  prepared  for  each  purchase  at  the  same  time  the 
money  account  voucher  therefor  and  memorandum  part  of 
voucher  are  prepared,  viz,  immediately  after  receipt  of 
supplies  purchased,  compared  with  the  voucher  to  the 
Abstract  of  Disbursements  to  which  it  pertains,  given  the 
next  property  account  serial  number,  posted  to  poet  prop- 
«rty  account,  marked  "Posted,"  and  forwarded  to  the 
Office  of  the  Quartermaster  General  of  the  Army,    i-rwsn 


Post    No,    55^5 
Voucher  No.    5, 
Post  Property  Accourit -oT 
Major  John  Doe,  Q.M.O^ 

U.S.R. 
Fiscal  Year  1917. 
Posted   riarch  2,19X1^ 


Appendix 
APPENDIX   "P"— Continued 


27 


^jm  O.  >Hte  ire.  UTa. 

VOUCHER  TO  POST  PROPERTY  ACCOUNT. 

(PURCHASE.) 
App.   Baf racks  and  Quarters,  F.Y.1$17 
Purchased  from,   Straight.,  John ^_ 


Camp  X. 


N.Y. 


PUcaor 

busio* 

ss  or  niMeoM.) 

(CItT  or  lown.) 

<B«UotTaRltor7.) 

auatV      ' 
■vwaoL 

ARTICLE  OR  SERVICE 

ou.«.,.v 

UH,T 

,"»i:=; 

AHaUNT 

u.<. 

-  -SIS- 

UoVi 

? 

llirin!^nw    P.VinriAS 

e 

1... 

1 

9f\ 

jS  .2fi 

1 

Authority  filed..L/A£._ 

TOTAU 

^^.„.,- 

Property  aooount  of lla^.or-JfihnJiQe.^.-.'a-.lUC.. 


Quartermaster, ySOKf.. — C*n^ -X,-,-»,y,- -r : 

See  Voucher  }fo.  3^ ?^^'  ^°' 

Money  aocofints  of-, ^JJa-jor— JQhn-DQe-,...v^.U».Cj 

pOr  month  of — Uarcli.:i917 .,  F.  T.  —1917^ 


-,  QiiOiiermaster. 


Voucher  Jfo .2...'- .: 

POST   PROPERTY  ACCOUNT 

POST  OF 

.. Oamp     X,j  Jf,T^ ^ 

F.Y.:.1S17- 

FOR   PURCHASES 


Post  No.  556 
Voucher  No,  2 
Post  Property  Aooount  ofl 
Me  jor  John  Doe, 
Q.M.,  Q.M.C,  U.S-.R. 
Camp  X.,  K.Y. 


INSXRUPXIONS 

This  form  of  property  voucher  will  be  ueed  in  lieu  of  * 

duplicate  memorandum  copy  of  parchaae  vouchers. 

It  will  be  prepared  for  each  purchase  at  the  same  time  POflted  BferCh  2^191' 
the  money  account  voucher  therefor  and  memorandum 
part  of  voucher  are  prepared ,  viz,  immediately  after  receipt 
of  supplies  purchased,  compared  with  the  voucher  to  the 
Abstract  of  Disbursements  to  which  it  pertains,  given  the 
next  property  account  serial  number,  posted  to  poet  prop- 
erty account,  marked  "Posted,"  »nd  forwarded  to  th« 
Office  of  the  Quartermaster  General  of  the  Army. 


28 


Appendix 


APPENDIX  "P"— Continued 


COMBINATION  BLANK,  INVOICE  OR  RECEIPT. 

TRANSFER  OF  QUARTERMASTER  SUPPLIES 


Trom  2ia4qr— Jlohn.-J.oKuia- ; — ,  Q.  M.  at .VVa.ahin^txirL,..i5^.C^ 

To ila4.Qr._Jjahn.U:oc..-,^„..:. ....,..,  Q.  ^M.  at .... £lamp..X-.».-il^y.. 

for  transportation  ana  delivery  to  , , 


J&. 


DolUra.      C«bu. 


Nnaikar  »n<f  kind 


..ii^2>...id..i.Q-.jii.tL...i:^. 

..14a.C.lxiDS._T...7i".. _..^.: 

.„......C-5r:....9998 


191.1 


..■15... 


......IB. 


O.Q. 


'By..l^l^.cra8.ae 


..Qrcl§r..#l.S5.3...Ma,r.sh..l»19i7. 


..'3,..M>..G.,.o,if4i3,....",...„.g.^aai.7.. 

..L/A..#.6l.l.-EL0.C..^fe..l*3-.9;7.. 


INVOICED  tW».lat.da»  oA-ilarsh ,  m  7 

end  dropped  per  reodpt.  Voucher  Jfo.  ...30D.Q 


.....LSgB.l...J:fiJ)a..C[ens3. 

Ma  Jop;  &''fttiart»rniA8t'er    i**"""*"*  o/p*"- 


RECHTGD  thisAst  dauor-.U^.tah 757  7 

a«<i  taken  up  per  invoice.  Voucher  .Vo. A 


Jol\n  'DpjB 

■io  ' o i'  },■. s. UH r t e rriia s i o r 
U.S.R. 
{JSigned  in ,<a«DJ.Jv?.RJ'.E,_^  ,..-t..i 


JieeBiting  Officer. 


Appendix 
APPENDIX    "P"— Continued 


29 


IM/OK 


#T)' 


o  o 

+>  « 

o     »2 

oo  o 

o  a  u 

"VjrH    O              '■* 

oo  < 

Ckcy-9- 

W    ---< 

«OIO     • 

®+^-*» 

UJ                      •  ^ 

•  tt 

n       n 

K,5o  a 

•  O  «J 

■  OKI,. 

ci.S 

o  o  t  O  =  ^ 

SS         O          O   O   t4 

'=^'='g.cj^ 

«»  <D   O 

O    U)        «3 

■p  ^,  o  -S  .   * 

O   O  (>>< 
0,3 

C  fc  K 

t^3 

n  «  *,  £  f;  « 
o;aft,  "^  °  " 

-  «»> 

>  n 

fa^ 

3*»       Af^ 

On       ^ 

i? 

& 

>  o 

ifll!  PM 


Mi!irt|](]i  ill 


80 


Appendix 
APPENDIX    "P"— Continued 


Q.  u.  Ci  py>n*  tag:- 
VOUCHER  TO    POST    Pr'oPEHTV'    AOOOUNT. 


QUARTERMASTEX  SUPPLIES  EXPENDED  in  tht  public  service  at  ......c«i«p..X-.-y-4Jv¥-,— 

wider  tkf  direclim  of  ..■...^.MBJar...JC)ym..3i0S- Cajop ^..,  i^Morferfnajltr  _...:y^^R, 

jCOMd  «"  ""  •*»*  o/,,j— Itorch ■. — . ,  n»r7 


No.  &B.  QCANTTTr. 


...— 6.....A 
..850 


—■ Shade*y-«lncloW'. 


-S»fi4«l-l-ed"ajb--eff-ie«-wlxM}ow8-i 
-Bc-p©«d«<i-under-AvRi- ■'—■ 


I  bBBnrr  on  honor  that  the  aeverml  articlee  of  Quart^rnuiteT  auppifM  above  enumerated  have  been  neceeMhly  cxi>eQied  ip  the  pqfcU<; 
'  airrk*  at  thia  atation,  aa  indicated  by  the  marginal  remarka  annexed  to  them,  respectively 

Richard  Roe,  ^  ,.     r, 

.118  Jor  Oenoral  jow»-.D««Tr — :— 

ciiSiw^H,.  —        W"  Jo''j£-..S.-.?.-<«.nf.._.  (?«,»,««,.. 


OatliorinO 

Aprtl 

a,  1.11.) 

5 ■ 

.£5. 

POST  PROPERTY  ACCOUNT 

7'fiff*'^        Oomp    Y.^     w.vL 

MONTHLY  LIST  OF  QUARTERMASTER'S 
SUPPLIES  EXPENDED 


Major 


John  Doe,   U,S«H« 


«<  --^feamp-  X»->- -N^ Y* 

<»  t?ie  month  of .||si^;i<*)iA.. 


■291^^ 


Tbt9  form  «)H  be  prepared  monthly,  ia  doplicate,  and 
the  itans  ftppearittg  tnereon  immediately  eotered  Jdd  PoA 
^p^y  Account  Theorigtoal  will  be  forwarded  iltonthly 
to  thilQuATlcrmifiieT  Geoenl ;  the  copy  to  be  retained  bjr 
the  officer  for  file'Vilh  the  Port  Property  Atcounti 

Articles  wi|l  be  sn^n^  i]phab«tically.  If  two  pr  more 
wordt^re  necee^u-y  m  the  it^ine  of  the  article,  the  diatiocy 
live  Douo  will  be  placed  fir^ 

No  itetnf  will  tx  exp^ndetl  oo  this  voucher  ezcebt  tboa* 
which  loM  their  Identity  as  originally  mipphea  or  are 
entirely  consiimed>. 

Where  more  than  ooe  sheet  la  neceMarv,  ^e  certificat* 
will  be  removed  from  all  but  the  laet,  tbe'pheets  firmly 
boQDd  together  at  the  top  ibd  nambered  coheecutiTely  la 
lower  ri(Dt-hand  comer. 


(ltoMilOH1i>«:b«.) 


Appendix 
APPENDIX  "Q* 


31 


U..e.  WAR   DEPARTMCNT, 

Oj^aRtermaster  corps. 


Ced£  X.J  V.  jr. 


i»o.wQ":._? 

__P.,..ft,...W^Jlxfe,. 


KBreh  20, j^^ 

mill  wir  UHt. 

OBIGINAL.  RECEITED  trmn  .Jllai9f.A9l^P'-.?P*K..if}^f.9.i..'.-V^r.?.'t?^.i .,. 

by  the *^.?*?M«...?A?.^."!l*?*;JR»i..!^-?-T-?yTi.ll?.;^^^^  I  Comp»ny 

(Nao*  IK  tnnapvvtMlaa  oampaBj.)    , 

tile  public  property  bereittafter  described,  in  ^garent  good  order  and  condition  (contents  end  T&lue  unknown),  to  hp 

{emnled  subject  to  cenditioDa  statad  on  the  reverse  hereof,  from \5SSS~^.%^..J>-t-.^.t - i 

to J , .9*'.E.-?_*-»-rJl„S.1 by  said  compaagr  and  connecting  lines,  thefe  to  be  delirered  in  liks 

good  order  an6  condition  to'. JtC^lOTv^OfeB.  Broim,..;ft,.lI..C.  ,    U.f  .A. 

Jojrth  Bhor*  and  A*4»ntio  H.  B.   Oo."^—*-" 


^ 


s«.  8.  ft  T.  2oaa 


Quarte  rm<i6ter. 


NomKB  AND 

DMomiraoH  of 

PATKAOKa. 


Wbiost* 


_HorB(l8j^   riding 
Harees.    draft 


y.i!iw«'._!|100<>,.... 

..u»-a^.pj3ijiiiT.tar. 


R.olmd  Myers-  At t^^ 

to   te   carried  free. 


1Q.,S<)0, 


SEE  INSTBUCTIOMS  ON  BETEBSE  HEEEOF. 


VaXXfF  AtTTHOXITT. 

a*  La  SBid  tt  by  0«««)  09w  I«d«^  • 


ADrsoaiTT  TOB  BamcnrT. 
T>l>Kran  A,.   C.  9.  March   11,    1917. 


A^..jA..&..C....JRA..R....C.ftA. 

<Nhim  or  tTMiyrwrtnw  oaatpsny.) 


..jfjent. 


coasioicxi'a  csbcdicats  or  szlitxbt. 
Camy^..   ».   Y. 

tfiiil'j 

I  haTsthia  day  received  from.  *•    »•'  *   0.   H.    H,    Co, 


■7" 


Uaroh  S&j j,j  ,f 

(ESir 

_ the  public 


ptofMity  MBcribad  ka  thia  biU  of  lading,  in  apl>4r«Dt  good  order  and  condition,  except  as  noted  on  thejeverse  hereof 
tr<^ $.«>>  thouB— i _j^       10,000. 


^.tibnJirowa.. 


insnucTiosa  roB  aiuDia. 


3S!Sfi.AVL«tMmao.tM^JtMiUruUoii»-D»_C.- 


aaavtbBiiMd  OovwuiMnt  vmcbiri^tiB,  tttarhiny  1^  bill  of  lediJig  u  a  ■apputlnc  iap«r. 


32 


Appendix 


APPENDIX  "Q"— Continued 


11  1115 

ik  r^  II 

l|N|  III 
■^.si-og   Sis 

I-* -I!  I  3  s 
llif^  -s  1  -i 
l§l|s  I  I  I 


(f-SS? 


2-ii!i|  Mil  I'llls 


1= 


•3  -a 
S  -a 


ijlill!  f  ^1 


p-llili 

•i-bINsI 
rf  ililfil 

B  lib -3^ 


!=-i|^  lis! 


1    |2|-sf3    sa|g|3    •ssbf    gig's i 
^    f3»i2.t5    fcJSSS^    sioS-S      .^•■?'9S 

I  i^  |iife|ife  Hill 

I    *.lt-3  =  S|s-S'S|:§|ili£.  flail 


3    ■S' 


|.3-S^|||5-3.| 


|a| 


m  I 


Ja-s 


i  p  aw*!  w 


as  8  s  ^  J 


g  g  »  1^  "^ 

•3|3|s.|| 

lllll 


I  a 


■^  J  °-3  l-3is  ll«2  H  bl  So3  is'i  S'll 
l-li|rlit||=i||l|||  If  J  HM| 

li    illlilllil^i   lilJ 

PMi'B|i-i|iHt|lP^il 

|«  S3||sl  85  l.iHsl-5  sS|f  >^-i  a  t 

f  1  jllii  III  ill  Mim  fill 


ill 


J^l  Isili  lis-  lilt  hi  till  ^ll^*-3 

bIS    anil's     s-Sai.-gS^ii     |3|     s-S-p    12  S'S-I 

III  fit  ^>=-^i^tlpl  III  fill  l-iil 

1?  ^g-als^-sS-s  iXa  -ills  fhi^l 

I §1^11  •b|I|  gs5-if 


yir^llllliil^  Hii  !^^ 


3£    3«Si    -g.!!! 


I--  1 
*l4  I 


Ti  i 


i    i 


Appendix 


33 


APPENDIX  "Q"— Continued 


O.  M.  C.  rona  IM. 

B  ^Wiwwl  by  ComptnllM  «f  tt» 
l&MUfT  /on*  l(  19)6. 


U.  S.  WAR    DEPARTMENT, 
OUARTERMASTEft  CORPS. 


No.  WQ. ....__ 

o;  4.  u.  B.  s- 


Omt  X..  ■.  Y. 


MiDniar  MU  H  UK. 

MEMORANDUM.  .^_ 


(Statkxi  from  wbk: 

Kajor  John  Doa.q.ti.O..  U.S.R 
iTtfH" Bid ■Cls»*'sym,T*Tl5J«i^')""  ■"" 


Haroh  80.  y. 

_ -_....^ — _..,  191   * 

b  ■etu&lljr  lorwdftd. j  ( Dst*.) 


by  the  .— - . - . »_i_';. Company 

( N  uoa  o(  trsBsporutioo  compaD? . ) 

the  pubbc  property  hereinafter  described,  in  apparent  good  order  and  coniU^n  (tyntapto  ai)d  '^a^o  unknown),  t^  be 

forwarded  subject*  ^j^Q4>tioayta  tod  on  the  reverse  hereof,  from , , ,_ 

to irirtnY~':T'a>Tn^ft^S^^i'S'^"^&^°^'ll'^^W^^°^^*'^'^^1l'  *^®'®  ^  be  ddirered  in  IBk^ 

good  order  and  ^4^  ^fm  m^-XXXmXXaniK.m 

Vli _ _ 


MbatTTBij  th«*by,) 


MiEIS. 

Nc»iu. 

Paciaom. 

COWTtNTS. 

!*•>*"■ 

8.8.  A  T.aosa 

1 

Eora«a,    riding 

, 

3 

UovsAs,   draft 

10.000. 

1             "' 

Valne  llOOO. 

V»msX»mm»%at. 



Caap  Z..V.Y. 

0.  8.  Pzopartgr 

RolaaA  Myar^  Attsndant                | 

1 

o  b*  oarriad  free 

. 

...        3 

.4iNM. 


34 


Appendix 


APPENDIX  "Q"— Continued 


C.UrS.  Farm  156. 
Form  ■  appi>ove<l-by 
Comptroller  of  the 
Treasury  June  19,1915. 

(To  be  delivered  to 
the  Agent .of  the 
Receiving  Bransportatlon 
Company  for  his  use) 


V,   S,  WAR  DEPARTMEKT 
QUARTERMASTER  CORPS. 


K0,1KJ,_5. 


(office  authoflzInff'shlDrtt 
en^^ 


(Station  from  w^lch      (Date) 
shipment  is  actually  forwarded) 


G0V8RNMENT  BILL  OF  LAEIKG 

SEIPPIKG  ORDER.        PLEASE  SHIP  for— ^te.iol!.jQl^aJloe,_.JiJ^.C.,-^.SJI.-. 
(Cons^gnor) 
A*secon,Bin6hamton  and  Cherryville  R.R. 

l>y  the- Company 

(Name   of  Transportation  Company) 

the  public  property  hereinafter  described, in  apparent  good  order  and  condition 

(contents  and  value  unknown), to  be 
forwarded  subject  to  conditions  stated  on  the  reverse  hereof,   froniJi.ajaaXtJiiXt.» 

Camp  2.,  W.Y.  by  said  company  and  connectlnE  lines, there 

to._. . __-_._..._ 

to  be  delivered   in  like  good  order  and  condition  to.!jaJor_John_Brownjj.M.C.U.S. 

TConslEnee'J"" 
-^         North  Shore  and  Atlantic  R.R.   Co. 

Via  XKdnCe  Vcumaey'dnTy  VHen"some"3u5sfanfial   interejt  of   the  Government- 

is  subserved  thereby) 


I  NnUBERS        : 


NUKBER  ANTj 
NTJUBERS      I  DESCRIPTION  OF 
PACK/.GES 


I  WElGHTd. 
lbs. 


5.S.   &  T.   202d 


Qiiarte  rma  sT,  e  r , 
"fiamp  Z.,   H.y. 


Horses, rldinc 

Horses, drr.ft  [10,000. 


Value  51000. 
r.S. Property 


Roland  "yers-At- 

tendant 

to  be  carried  free 


I     to  be  car 
'see     INSTRUCTIOHS  oh  R£V£RSE  HEREOF 

?,- -2?.ia    fconsi^not ) 


Appendix  35 

APPENDIX  "R." 

The  following  gives  a  full  list  of  all  the  debit  and  credit  vouchers  to 
a  property  account  Q.  M.  C,  Form  No.  200: 

DEBITS. 

Forms  217,  217a,  Q.  M.  C.  (Duplicate  memorandum  of  voucher),, 
covering  purchases  made  on  (W.  D.  Nos.  330,  330a,  330b,  330c  and 
332),  are  to  be  prepared  for  each  purchase  immediately  after  delivery 
of  supplies.  They  are  marked  "Voucher  to  property  account,"  and 
forwarded  to  the  Quartermaster  General  for  posting  to  property  ac- 
count kept  in  his  office. 

Form  210,  Q.  M.  C. — List  of  articles  taken  up  (articles  received 
from  various  sources  other  than  by  transfer).     See  appendix  "P." 

Form  201,  Q.  M.  C. — When  used  as  an  invoice  of  property  trans- 
ferred. 


CREDITS. 

Form  160,  Q.  M.  C. — To  be  used  for  issues  of  property  not  pro- 
vided for  below. 

Form  201,  Q.  M.  C. — When  used  as  a  receipt  for  property  received. 

Form  203,  Q.  M.  C. — Monthly  list  of  property  expended. 

Form  204,  Q.  M.  C. — Requisition  for  stationery.  (Issues  on  this 
form  should  be  consolidated  monthly  on  Q.  M.  C,  Form  203,  with  no- 
tation in  column  designated  "Application,"  that  the  quantity  of  sta- 
tionery for  which  credit  is  taken  has  actually  been  issued  on  approved 
requisitions  therefor.  Requisitions  for  stationery  should  be  filed  with 
the  retained  Form  203.  "Monthly  list  of  stores  expended,"  to  which 
they  pertain). 

Form  205,  Q.  M.  C. — Articles  lost  or  destroyed. 

Form  206,  Q.  M.  C. — Receipt  roll  for  recruit  kits. 

Form  207,  Q.  M.  C. — Abstract  of  breakage,  china  and  glassware. 

Form  207a,  Q.  M.  C. — Certificate  of  breakage,  china  and  glasswr.re- 


36  Appendix 

APPENDIX  "R"— Continued 

Form  208,  Q.  M.  C. — Statement  of  charges  (property  on  muster  and 
pay  rolls).  (When  charges  are  entered  against  a  deserter,  "Report  of 
survey,"  Form  196,  A.  G.  O.,  should  be  filed  with  statement  of  charges 
submitted  as  a  voucher  to  property  account.) 

Form  209,  Q.  M.  C. — Abstract  of  issues  of  forage  and  bedding. 

Form  211a,  Q.  M.  C. — Requisition  for  fuel  and  bedding. 

Form  213,  Q.  M.  C. — Requisition  for  clothing  and  equipage. 

Form  213a,  Q.  M.  C. — Extra  sheet  for  Alaska. 

Form  214,  Q.  AI.  C. — Statement  of  purchases  of  property  (voucher 
covering  sales  to  officers). 

Form  215,  Q.  M.  C. — ^Abstract  of  sales  of  property  (list  of  articles 
sold  to  officers,  etc.). 

Form  218,  Q.  M.  C. — Requisition  for  forage. 

Form  218a,  Q.  M.  C. — Requisition  for  substitutive  forage  articles. 

Form  228,  Q.  M.  C. — Requisition  for  issue  of  toilet  articles  to 
prisoners. 

Form  230,  Q.  M.  C. — Abstract  of  issues  of  mineral  oil  for  lighting 
purposes. 

Form  325,  W.  D. — Account  of  sales  at  auction. 

Form  196,  A.  G.  O. — Report  of  survey.  (When  "Report  of  survey" 
holds  enlisted  men  responsible  for  loss  of  property,  copy  should  be 
filed  with  and  made  a  part  of  "Statement  of  charges,"  Form  208,  Q. 
M.  C.,  forwarded  to  this  office  as  a  voucher  to  property  account.) 

Form  1.  I.  G.  O. — I.  and  I.  report. 

Form  180.  Q.  M.  C. — Abstract  of  clothing  drawn  (or  issued)  on  in- 
dividual clothing  slips. 

Form  180a,  Q.  M.  C. — Extra  sheet  for  Alaska. 


Appendix  37 


APPENDIX  "S" 


Q.  M.  C.  Form  Ma.  ajA> 

(Aalkoctad  Apitl  a,  ni9.> 
CAmtolBl  Oct.  S,  in6.) 


RETURN  OF  SUBSISTENCE  STORES 

For  the  month  of. «*?<*. 1911 

By _.MaJ.<??...?.9M .J>9«_ , ......  Camp .,  Quartermaster. ^M4SifU 

At CamE.J^.,JI.,.Y. _ _ _ . 


INSTRUCTIONS. 


'1.  The  Seturn  of  Subsistence  Stores  will  be  made  up  in  duplicate — one  copy  to  be 
sent  to  tie  Quartennastel-  Gkiheral  witliiii  ten  days  after  the  expiration  of  the  calendar, 
moilth  to  which  the  Return  relates,  and  the  other  to  be  retained  by  the  officer  accountable 
for  the  stores.  "When  only  a  few  varieties  of  articles  are  on  hand  to  be  accounted  for,  this' 
bulky  blank  form  should  not  be  used,  but  a  form  should  be  ruled  out  for  the  purpose. 

2.  One  copy,  properly  numbered  and  indorsed,  of  each  Invoice,  Beceipt,  Abstract 
(except  Form  No.  9,  which  is  filed  with  the  account  current),  Certificate,  Affidavit,  Inspec- 
tion Report,  Report  of  Survey,  or  other  voucher  relating  to  Subsistence  Stores  purchased, 
received,  issued,  etc.,  within  the  month,  "will  be  filed  with  each  copy  of  the  Return. 

3.  When  in'Wjicos  or- receipts  are  so  numerous  that  there  is  not  sufficient  spare  for 
entering  them  directly  on  the  Return,  they  will  be  respectively  entered  on  abstracts,  and 
the  totals  of  the  abstracts  entered  on  the  Return. 

4.  An  Abstractof  Purchases  should  accompany  the  Return  whenever  any  purchasesof 
subsistence  stores  have  been  made  within  tlie  month;  and  all  such  purchases,  whether  paid 
for  or  not,  should  be  entered  on  that  Abstract. 

6.  Vouchers  to  the  Return  must  be  numbered  in  one  s^es.  When  it  is  impracticable 
to  transmit  all  the  vouchers  with  the  Return,  those  delayed  will  be  specified,  and  the  reasons 
for  iiot  transmitting  them  stated  upon  the  Return.  Such  delayed  vouchers,  properly  num- 
bered and  indorsed,  will  be  sent  to  the  Quartermaster  General  as  soon  as  practicable. 

6.  The  order  of  entry,  and  nomenclature,  used  in  this  form  will  be  conformed  to  in  all 
Purchase  Vouchers,  Invoices,  Receipts,  Abstracts,  Requisitions,  etc. 

7  ThisRetaramost  be  signed  by  the  ot&^t  wbo  is  aooounta^le  for  the  stores,  and  not 
by  proj  Jj/^ 


38 


Appendix 
APPENDIX   "S"— Continued 


-,  191 


%  CitVtftIS  thst  thi«  Retom  is  oorrect.     Dat«  of  mailing  to  the  Qoartermaster  General 


Hio  lollowing  certificates  to  Be  executed  in  accordance  with  A.  R.  tJ65  when  complete  transfer  is. made. 

CERTIFICATE  OF  TRANSFERRING  OFFICER.     (ON  RETURN  OF  TRANSFERRING  OFFICER.) 


.  m 


%  CCt^ity[  that  all  articles  of  subsistence  stores  enTimer»te<r  on  this  retnm  as  "Balances  on  habd,  per  inrentory*'  mn 

actoally  tamed  over  by  me  to this^^ , ^ 

day  of .,  191  

— ^ (  Quariamuuter 


CERTIFICATE  OF  RECEIVING  OFFICER.     (ON  RETURN  OF  TRANSFERRINS  OFFICErJ 


^  CiVtxt}^  that  all  articles  of  subsistence  stores  snamerated  on  this  retnm  as  "Balances  on  hADcU  pvt  inrtaiorj*  vers 
tiis day  of ,  191     ,  received  by  me  from „ 


WTEMir  or  tvBsiswiec  smnes  tt. 


Appendix  39 

APPENDIX  "T" 

Latrines  are  constructed  at  the  rate  of  one  for  each  company,  one 
for  the  officers  of  each  regiment,  and  one  for  brigade  headquarters. 
The  pit  shall  be  3  feet  wide,  8  feet  long,  and  4  feet  deep,  and  the 
excavated  dirt  shall  be  removed  at  least  4  feet  from  the  pit.  The 
latrine  box  must  be  fly  proof,  4  feet  wide,  9  feet  long,  and  18  inches 
high,  with  sides  sloping  inward  to  prevent  soiling.  The  top  will  have 
suitable  holes  cut  at  intervals  of  about  2  feet  on  center,  each  to  be 
provided  with  a  cover  strongly  hinged  to  the  top.  Through  the 
center  of  the  cover  will  be  placed  6-inch  strips  and  stop  blocks  to 
prevent  the  covers  from  being  raised  so  far  that  they  will  not  fall 
back  into  position  of  their  own  weight.  (For  construction  of  latrine 
see  blue-print  plan  furnished  by  the  Quartermaster  Corps,  one  of 
which  will  be  on  file  at  the  office  of  the  camp  quartermaster.)  Toilet 
paper  will  be  furnished,  and  be  kept  from  blowing  about  or  lying  on 
the  ground,  and  a  lantern  will  be  kept  burning  in  each  latrine  during 
the  hours  of  darkness. 

Two  urinal  cans  will  be  placed  in  each  company  street  at  night. 
Latrine  pits  will  be  burned  out,  and  seats  scrubbed  daily;  crude  oil 
and  straw  or  other  material  will  be  used  for  scrubbing.  Urinal  cans  will  be 
burnt  out  daily  and  bottoms  covered  with  milk  of  lime  before  put  in  use. 
Defilement  of  the  ground  in  or  about  the  camp  is  absolutely  pro- 
hibited. Manure  will  be  hauled  to  a  designated  dumping  ground, 
and  there  burned  with  the  aid  of  crude  oil.  Rock  pit  crematories  will 
be  used  for  disposal  of  general  wastes  of  camp  areas  not  under  the 
jurisdiction  of  commanding  officers. 

Solid  and  liquid  garbage  is  disposed  of  in  mess  pits,  kitchen  and 
rock  pit  crematories.  A  form  of  construction  for  the  latter  is  as 
follows: 

At  some  convenient  point,  dig  a  circular  pit  3  feet  in  depth  and  15 
feet  in  diameter.  Cover  the  bottom  with  loose  stones  to  a  depth  of 
14  to  16  inches.  On  this  build  a  circular  wall  to  a  height  of  1  foot 
above  the  original  ground-line  and  pack  tightly  the  excavated  earth 
around  the  wall  so  as  'to  provide  a  sloping  approach,  thereby  prevent- 
ing surface  water  from  gaining  access  to  the  pit.  Build  a  pyramid  of 
large  stones  4  or  5  feet  high  in  the  center  to  provide  a  central  draft. 
The  heat  of  the  bottom  stones  evaporates  the  liquid  slops  while  the 
solids  are  soon  consumed  as  fuel  for  the  fire.  Precautions  should  be 
taken  to  empty  the  garbage  into  the  crematory  and  not  around  it. 
The  estimated  cost  of  this  rock  pile  incinerator  is  as  follows: 

22  yards  excavation $22.00 

Placing  rock  in  place .' 15.00 

Gathering  and  hauling  stone 9.00 

Cement    4.00 

Total    $50.00 


40 


Appendix 


APPENDIX  "U" 


Baggage  and  Treight  Cars. 


BaKtrage  Box 

Flat 
and 
Gondola 

Palace 
Hefrigerator 

Stock 

Ordinaiy 
Stock 

Averag*  freight  or 
baggage  In  tons     30   30 

30 

20 

„ 

26 

Average  capacity 
In  cutlc  feet 

4000  2400 

.. 

2000 

., 

2200 

Ko.of  animals, 

horses  or             18  to) 
inu],e8,  accommodated  --20 

.. 

„ 

16  to  20 
20     24 

Xen^th  in  feet, Inside" 66  34 

measurement        to  to 

75  40 

34 
to 
40 

3i 

to 
36 

40 
to 
48 

30 
to 
40 

Width  in  feet.ine 
measurement 

lide 

-  8i 

8i 

8* 

8* 

6i 

Kelght  in  feet, inside 

measurement'       — 6>  to' 8 

— 

6  to  7 

H 

7* 

Appendix  41 

APPENDIX  "V" 
^iSLSi^rL^*^;.ir-  OFFICE  OF  THE  QUARTERMASTER. 

Camp  X.,   N.  Y. 

MEMORANDUM  CONCERNING  THE  MOVEMENT  OF  TROOPS. 

(To  be  seat  to  org&nlzfttlons  by  shlpplof  qaarternuster  wbeo  moTcmflDt  ia  ordered.) 

\,  Preight  cars  will  be  placed  on  siding KOj..E>. 

Baggage  cars  will  bo  placed  on..'trSCk..lIO.«  .2 

Passenger  equipment  will  be  placed  on.  .'tr&cK  .NO  .1 _ 

Organization  commanders  shouU  mark  the  cars  in  chalk  with  the  letters  of  the  organization  to 
which  they  are  assigned.  This  avoids  delay  and  confusion.  Passenger  cars  will  not  be  marked  until 
after  train  sections  are  made  up. 

2.  The  kind  and  weight  of  all  property  loaded  in  each  car  must  be  shown.  To  accomplish  this, 
when  organizations  take  their  property  with  them,  a  competent  noncommissioned  officer  should  bo 
assigned  to  each  car  with  instructions  to  make  a  list  of  boxes,  barrels,  crates,  bundles,  etc.,  and  the 
weight  of  each.  Separate  lists  of  property  should  be  made  for  $ach  organization.  The  number  of  the 
car  and  the  initials  of  the  line  to  which  it  belongs  must  be  shown  on  each  list.  These  lists  should  bo 
collected  by  the  organization  commander  and  brought  to  this  office  in  ample  time  to  have  the  bill  of 
lading  made  out.  If  time  admits,  the  organization  commander  should  consoUdate  the  lists  and  make 
up  a  shipping  invoice  in  duplicate  on  Form  No.  201  Q.  M.  C,  for  his  train  section.  The  slupping 
invoice  should  contain  lists  of  property  of  each  organization,  separately  stated,  the  total  weight  of  the 
property,  the  number  of  vehicles  and  the  number  of  animals,  and  must  show  the  number  and  initials 
of  the  car  into  which  the  property  of  each  organization  or  of  officers  has  been  loaded.  The  Kst  or  shipping 
invoice  should  be  complete  in  every  detail,  so  that  the  shipping  quarternfaster  can  make  up  his  bill  of 
lading  without  delay.  The  organization  commander  must  also  submit  a  list  giving  the  names  of 
owners  of  authorized  private  horses,  the  number  owned  by  each,  and  also  the  number  of  horses  in  excess 
of  the  authorized  number,  if  any. 

3.  All  officers  and  noncommissioned  officers  shipping  household  goods  must  submit  to  the  shipping 
quartermaster's  office  at  the  earliest  practicable  moment  an  accurate  list  or  shipping  invoice  of  all  property 
turned  over  by  them  for  shipment.  These  lists  should  be  made  out  on  Q.  M.  C.  Form  No.  201  and  must 
show  the  weight  put  into  each  car.  the  caWmmber  andimtial,  aiid,  if  for  over-sea  shipment,  the  number 
of  cnbio  feet  must  bo  stated.  The  following  papers  must  be-attached  in  duplicate  to  the  above  lists  or 
shipping  invoices*  ^     • 

(1)  Certificate  of  professional  books. 

(2)  Certificate  for  authorized  private  horses. 

In  case  of  duty  bevond  the  seas,  the  following  additional  certificate  in  duplicate  must  also  be  suh- 
witted  covering:- 

(1)  Weight  of  property  going  with  officer. 

(2)  Weight  shipped  home  or  to  other  point  for  storage. 

(3)  Weightjeft  at  tliis  post  for  storage. 

Blanks  for  these  certificates  can  bo  obtained  at  this  office. 

4.  Where  the  organization  takes  its  property  with  it  on  the  same  train  or  other  conveyance,  the 
property  is  only  constructively  turned  over  to  the  shipping  quartermaster.  The  organization  com- 
mander supervises  and  checks  the  loading  of  it  upon -the  cars,  also  supervises  and  checks  the  property 
froin  the  cars  at  destination.  The  only  duty  of  the  shipping  quartermaster  is  to  make  up  the  bill 
<)f  lading  from  the  data  fui-nishcd  to  him  on  the  shipping  list  or  shipping  invoices.  In  order  to  pre- 
vent delay  in  dehvcring  the  bill  of  lading  to  the  laet  carrier  at  destination,  it  should  be  handed  to  the 
train  quartermaster  who  should  not  fail  to  properly  accomplish  the  hill  of  lading  and  deliver  it  to  the 
railroad  agent  at  the  point  of  destination,  except  that  where  there  is  an  estabhshcd  quartermaster  at 
destination,  the  bill  of  lading  will  be  turned  over  to  the  latter  for  accomplishment,  together  with  a  state- 
ment by  the  train  quartermaster  that  all  property  has  been  received  in  good  condition,  or,  if  there  is 
any  shortage  or  damage,  with  a  statement  of  articles  damaged,  cause  of  damage,  and  the  monej'  value. 

6.  The  following  system  wiU  greatly  simplify  the  making  up  of  the  shipping  invoices  by  the  officer 
and  the  bill  of  lading  by  the  quartermaster. 

Do  not  begin  to  number  containers  until  everything  is  pacVed.  .  Then  put  all  the  boxes  in  one 
pl.ice,  all  barrels  in  another,  etc.,  and  number.  All  containers  t>{  the  same  kind  will  then  have  con- 
secutive numbers.    Then  make  up  shipping  invoice  in  the  foUowing  manner: 

Nob.    1  to  60 — Sixty  boxes  company  property,- -Wt.. ..;.,....,  cu.  1 1.. ....... .. 

CI  to  75 — Fifteen  crates  company  proprrty Wt.., ...,  cu.  ft.......... 

76  to  80 — Five  bundles  clothing,  etc. .  company  prop- 
—m»  erty,  etc ..,^.. - Wt _,..»,,cu.  fi.,„^..,.«^ 


42  Appendix 

APPENDIX   "V"— Continued 

'  sUppmg  inToices  are  made  up  in  this  way,  it  makes  much  less  work  for  all  concerned.  Th» 
number  of  cubic  feet  is  necessary  only  for  over-sea  shipments. 

.6.  Lockers  are-  classed  as  checkable  baogaoe  and  are  carried  feee.  They  must  be  loaded  in 
baggage  car  or  in  box  car  assigneias  baggage  cars.  Baggage  should  not  be  loaded  in  cars  with  other 
freight.  Checkable  baggage  not  exceeding  150  poimds  per  passenger  is  carried  free  by  the  railroads,  and 
therefore  the  weight  should  not-he  included  with  weight  of  other  baggage. 

7.  The  organization  comnander,  or  other  officer  especially  detailed  for  the  purpose,  should 
superintend  the  loading  of  the  property  on  the  cars  to  see  that  it  is  loaded  as  compactly  as  possible,  and 
that  the  proper  record  is  kept  and  turned  over  to  the  shippino  quarteemasteb  pbomptly. 

8.  Quartermasters  and  commanding  officers  of  organizations  should  see  that  a  tag  is  placed  on 
freight  car  doors  showing  what  is  in  the  car  and  to  whom  it  belongs.  Example:  "Equipment  Troop  A, 
1st  Cavalry;"  "Forage,  Quartermaster,  1st  Cavalry." 

9.  The  quartermaster  of  the  entire  commftnd  should  submit  r  list  to  the  shipping  quartermaster 
giving  tW  following  information  for  each  section: 

(\)  Number  of  officers  (including  medical  officers). 

(2)  Number  of  enlisted  men  (including  Hospital  Corps  and  Quartermaster  Corps  men). 
,  (3)  Number  of  civiUans  traveling  on  Government  transportation. 
'  (4)  Numbw  of  animals. 
(5)'  Number  of  stock  attendants.- 
The  number  of  attendants  for  animals  is  placed  on  the  bill  of  lading  and,  therefore,  should  not  be 
included  in  the  number  called  for  un  the  transportation  request.     If  this  b  not  carefully  looked  after,  the 
Government  will  bo  paying  double  fares  ioi  these  attendant^. 

10.  The  train  quartermaster  shoxild  verify  the  number  of  men  on  the  train  without  delay.  It 
frequently  happens  that  all  the  men- scheduled  for  a  section  do  not  get  on  the  train,  and  the  quarter- 
master of  the  section  should,  therefore,  obtain  his  tickets  so  that  he  can  deUver  to  the  conductor  the  exact 
nimiber  of  tickets  for  the  men  on  the  train.  For  example:  Supposing  the  command  consisted  of  300  and 
transportation  request  had  been  obtained  for  that  number,  the  quartermaster  of  the  section  should  get 
one  railroad  ticket  calling  for  290  men  and  10  single  tickets.  The  necessary  number  of  single  tickets  can 
be  -withheld  for  any  men  who  fail  to  get  on  the  train. 

In  case  any  single  tickets  are  -withheld  they  should  be  returned  promptly  to  the  shipping  quarter- 
master in  order  that  he  may  forward  them  to  the  disbursing  quartermaster  to  b«  deducted  from  the 
«moimt  to  be.paid  on  the  transportation  request. 

In  case  a  railroad  agent  should  be  placed  on  the  train,  it  may  be  possible  to  make  arrangements 
■whereby  the  transportation  request  could  be  held  until  the  quartermaster  checks  up  his  train  and  obtains 
the  exact  number  of  men  entitled  to  transportation.  The  receipt  on  the  transportation  request  could 
then,  1)0  fllkxl  out  for  the  exact  number  and  delivered  to  the  agent. 

11.  The  quartermaster  of  the  train  should  carefully  make  a  note  of  the  serial  number,  number  of 
persons,  date  and  name  of  quartermaster  issuing  the  transportation  requests  given  to  him  for  rail  and 
sleepmg-car  transportation.  In  case  more  men  are  found  on  the  train  than  the  transportatiortrequest 
called  for  for  whom  tickets  were  obtained,  the  commanding  officer  of  the  train  shoiJd  make  out  a  certifi- 
■cate  in  this  foi-m  and  deliver  it  to  the  conductor  of  the  train  for  both  the  excess  rail  and  sleeping-car 
-transportation : 

I  certify  that , ,     , 

(Rftil  or  sloepar  tmuportadoa— eUte  daas.) 

lias  been.  funuahe4  by , ^ -, 

(StAte  InitUl  ovTkr  or  sleeping  Mr  oompttnr.) 


lor in  addition  to  the. 

(Enlisted  men  or  ofllcers.) 


1  TransporUtion  Bequest  No ,  inued  by. 


Commanding, 

Co^j  of  certificate  should  be  sent  to  disbursing  quartermaster  settling  the  liccoimta,  or,  if  his 
address  is  not  kno^,  to  the  shipping  quartermaster  to  be  forwarded  by  him. 

12.  In  case  the  railroad  company  furnishes  a  kitchen  car,  the  quartermaster  of  the  train  should  keep 
account  of  ie«  used  in  the  car,  as  he  will  be  required  to  furnish  certificate  for  amoimtused  daring;  thio 
journey  on  ^orm  Q.  M.  C.  No.  157. 

13.  Rates  on  sleeping-car  acconmudationa  are  figured  to  include  the  time  of  arrival  at  destination. 
If  the  cars  are  held  beyond  a  reasonable  time  for  the  troops  to  detrain,  there  will  be  an  extra  charge  for 
the  service,  and  the  commanding  officii'  of  the  section  should  furnish  the  aleeplog-car  conductor  ia  chaiga 
«j«tific*te  in  the  foflo-wing  forst:  k-um 


Appendix  43 


APPENDIX   "V"— Continued 


(Flm.) 
I  eotity  th»l  my  command  arrived  at  thia  plac« o'clock Thrnt  ItM 


the  men  <m  the  care  for  the  following 


That  the  command  detrained  at o'clock ; ,  191    ,  having  occupied,  the  cars ., 

Iiouia minutes  after  arrival.    That  the  service  was  necessary  and  just  and  is  a  proper  charge  against  the  United 

States. 

Tbja  service  Jwaa  rendered  by Company  in  connectioi)  with  TnttMpotUf 

lion  R^uest  No issued  by *,,*...•••.•.,• ••.,-, 

quatt4^aster  at ,'., 


Commanding. 

Copy  of  the  certificate  should  also  be  forwarded  by  the  commanding  officer  to  the  disbursing  quar-> 
lermaster  settling  the  accounts. 

14.  If  the  movement  is  made  under  contract  with  the  railroad  company,  the  trainjqii.!!  toimastcr 
should  obtai.i  copy  of  the  contract  or  sufficient  data  therefrom  to  enable  him  to  know  ■v^aT  is  require^ 
t)f  the  railroad  en  route. 

Before  leaving  the  initial  point  he  should  make  a  careful  list  of  all  fte  freight  cara  in  the  train, 
showing  t)ie  car  number  and  the  initials  of  the  cats.  This  for  use  in  case  any  cars  should  go  astray. 
Cars  should  be  verified  frequently  en  route. 

15.  If  there  is  any  unusual  delay  en  route,  the  commandmg  officer  should  at  once  communicate, 
by  wire,  with  the  division  superintendent  of  the  railroad  company,  advising  him  of  the  delay  and 
requesting  prompt  action  relative  to  forwarding. 

10.  In  case  of  movement  over  sea,  the  quartermaster  Of  the  command  will  furnish  a  cnnsohdated 
list  or  .shipping  invoice  of  property  accompanying  the  command  to  the  quartermaster  in  charge  of 
transports. 

This  list  must  show  the  number,  kind,  weight,  and  cubic  measurement  of  packages,  as  outUned  in 
paragraph  5  herein;  also  the  organization  or  name  of  officer  to  whom  it  belongs. 

The  property  will  be  only  constructively  turned  over  to  the  quartermaster  in  charge  of  transports, 
but  will  be  stored  on  the  ships  under  the  supervision  of  an  experienced  stevedore  under  the  direction 
of  the  quartermaster  in  charge  of  transports. 

The  property  will  be  listed  in  the  ship's  manifest  under  direction  of  the  quartermaster  in  charee  of 
tronspiorta.  ,  * 


44 


Appendix 


APPENDIX  "W" 


IOUAftTERMASTER-6  NUMBCftr 


Ration  Return  0f-.-tlifi...44?iihLRex't......9.f. Infantry : .- ^ 

At—! ^CaraE...x..^.li..Y-. ,  from ;Aarc>'...?lyA-,.191  7 ,  ■to_-,rarcii..3lat,,  19fr 

No.  of  days. .|. ,  persons  present _.1§.9.Q ,  No.  of  rations  ...34ba 

Additions- ?.'._ ,  deductions — t?. ,  net  corrections  .^-^. 


tuMBCR      ) 


TOTAL  9<84 


No.  emergency  rations  required uaae 

Oiter  issues  required,  quantities  actually  required  williin  regulation  allowance:      (No.  of  animals -^XX.. 


SOAP. 

issue. 

^S?k^l 

MATCHES.            PAPta'. 

^VXte™       "hTJIk^' 

,CE. 

III. 

LU. 

La.. 

>0«E.                        PKSI. 

I.D3                               NO. 

LS9. 

588 

25 

]80           175 

238.320 

THIS  CBBTIIICATE  AND  AmOVAL  COTSB  TBZ  ISSUES  INDICATED  ON  THE  SETSKSE  SIDE  HEBEOP. 

I  Ortifsi  aa,ijfua  Ration  Return  ia  corract  and  that  the  last  regular  iieue  of  rations  vas  made  by.C.%r.$.a.llI..IiU.h(!X$. 


Klngj,   U._5._A. 


'•Quartermartw  it..- 


Fort  Brown 


■dite  of. .?l'.^.?.9.?>....?^.^$.* If- '    ,  Uiat  ihe  emen^enry  rations  entered  (if  any)  are  required  f6r  the  cniiated  men  of 

my  command,  and  the  money  vaJu«ofAlI  previotuly  dnwn  and  ixiiprQi>§rIy  op<?ned  or  lost  has  been  chai;ged  against  thepereoiu  reepoo- 
nble;  that  0ie  ci\'il  employoce  for  v^om  ratiooa  are  required  (if  tny)  are  entitlul  thereto  under  the  reflations,  and  that  the  articles^ 
Other  than  rations,  above  requested  a.*©  n'ccee^ary  for  xliO  puMic  flar\-ice. 

John   Smithy 

,         Guppli'  officer 


Approved  and  ordered  twued.    The  total  ntionn  require)  &gtf^\fiih  the  morning  reports,  and  the  quantities  of  other  articles  ordMvd 
jsned  arc  necessary  in  the  public  service  and  witiiln  the  r^'^^otion  allowance. 


.' CaJ.ftaei ^.CommatuHng. 


N«t  tt>  b«  alpud  ta  dupUcoi*. 


irlnd*,  R<liaMit,  b^»:.^ 


^^ ,  Ttuop,  ^A  X^iUltJ, »  DvtKhJDMt.  Clvfl  £bj497in,  Ma. 


Appendix 


45 


APPENDIX  "X' 


Page  2. 


Separt- 


PAY  ROLL  OF-iBetaBhmftnt^ltejdloal— Jififlt...  from M%?.<*...1....,  W1 ',  to_S»?.^Llii,  /P/7 


— •'— .~ 

wH™«.u„.a 

P 

BIOUBEB. 

1 _8*.?!K.'?.?i?* 

2          HesB  peter 

Jan. 29-15 

4 

Me~PL " F t rBrbwri/f e x7,'f VSo'Xast  F d.' 
to  re>5.28,1917  \y  Capt.S.R, Jonee 

3             Prlvatea 

4  KcGraw.John      . 

5  Walker,   James 

HOT.20-1B 

1... 
1 

Due  PE  Ft.SiitJ-i.Vt.Sft'.OO  Tasl  Td. 
to  Fet.2e,191V   •by  Capt.D.U.Prldfee 
Die-M"  riVfimi  tliVV  t -.fS-.  00- Teet:T(I- 
to  Dec. 31,1916  by  Capt.H.R,licGulre  ^^1 

ot( 

6 

■ 

lib.   per  mo. for  12  mos.   fr. Sept. 1916 
to  Au£,Sl/l7   collected  to   include 

7 

Jan. 31, 1917. 

8 

■--■ 



9 

to 

it 

12 

13 

M 

. 

1?       1_    

16 

17 

IS 

- •— - -■ . 

19 

20 
21 

- — — " — - 

22 ^ 

23 



-- — ■" : 

24 

25 

,-, 

46 


Appendl2u 


APPENDIX  "X"— Continued 


CiD  X..  K.Y..  March  SI.         «, 7 

t  esmrr  that  tfaM  roll  m  B»it  an  m  raqnirad  by  Aimy  R«^vl»- 
Ezc«pt  H  otkvwtK  HM«d   iA  "Rcinvb.  '  each  tnui  «hoM  bwc 

«l>pMa  iMLfkM  par  roll  »«»i^  i»id  u  ■  y<^t   28 a., m^ 

P.  _?•_.  8l!if> . 


lurch  91. 


"Wi 


C»pt. signal  fcorp* 


mm)  ih«  jMrnnt  ti  thi*  toQ  »Bd  i 
I  th»  exc*ptioD  <tf  Uk>«  id«o  ^«k 


i*  roll  U  ft  tiw  copy  of  the  nil  npoo  whiA  p*y- 


, 

»- 

•! 

c 

OE: 

tti 

1 

P! 

"j 

j 

^  * 

^  «i 

•» 

1^ 

1 

c      g- 

: 

•t* 

' 

h- 

1 

i 

8 

8 

s 

1 

Si 

r* 

r 

sj 

.  J 

• 

•^ 

4 

J 

^ 

e«     A<     b     '^ 


Poet  Exchange  -eoUecUona  liamon  paiil  by  checks 
4.1*1 K.roh  31.    1M7 „ ,„a„„^ 


_  »_'_-00  No.  H». 


Poflt  LAnndry  coU«ets0lu  iMnoo  pud  by  cIm 
.»ll.t«l  _..    lIMOh    SI,    HIT u  loUo 


^Tbt  Traaaurer  af  tba  Onltad  Stataa 


rt.    . 

6 No.  _ 

B>. 

f                  ,    \o 

Appendix 


47 


Section 


Half  Plan 
Rock  Pile  Crematory 


48 


,  Appendix 

APPENDIX  "Y"— Continued 


'^  o»  o  r-  •<*  o  *^ 


U  to  A  «>  r-4  O  <■ 

>♦  M  ■*  OC-  O  to 

•<»  •<1'  rM  OM 

o  o> 


'to  CI 


5>«^     .  . 

•    •  un 
si                <->  o    <o 

3  CO  Ok  >o  p,  '  acTt 

c3  ts  <n  o  cc  h^  o 


3    b- 


in  lo 
at  o» 


:=1t=««» 


o  OS  rt 


•ar  P. 

S 

B 

u 

EH 

s 

^0. 

to 

r-l 

O 

i-t 

■*  O  CO  «o   o  "O 
■«  o  toto  o ■«? 


iH   O  £^  ■*    fH  0>" 

r*  o  •<*  oj       ^ 
f-«  o  oio       ^ 


•^l-  r-l 


P. 

a 


f  >4 

»•«     -2^ 

CO 

*  o 

v«    . 

o  o- 

g,V4 

c  ^ 

•H    Pi 

i  o 

«0  «0  '<f'  <0  OS'  h^ 

^s 

CDO>  •-•   «>   h 

■0  to 

O  «0  rH    <0  E-i 

go 

o>  o»  o  o 

•-4  Vi 

.H^  b 

O  4) 

g-^ 

o-»< 

3^ 

o 

J-  r-t 

:    s    s     s     U 

Q: 

w  o 

K 

Cca 

U 

r-c 

iH  1-4 

sea  o 

lO  to  <-t    rH  « 

2l-,r< 

H  i-l  to    K)  ■-» 

1    I 

r-l-* 

'.I 


Appendix 


49 


APPENDIX  "Y"— Continued 


Form  Xo.  320. 


FIRST  INDORSEMENT. 


WAR     DEPARTMENT. 

...l5Aiar.tarma.9.tiir_C.Q.rj38 

CBareBU  or  Office.) 


ACCOUNT  CURRENT 


John  Doe 


...Camp..  Jt......  Ne  w„.Yo.rS ,._ 


(rne«.) 

./^n}..}!!.!. 1011 


' aj 0 rj...Q. .  M .   Co rpa 

(Olncial  deaigiiatloD'.) 


fii GoTernora  Island.    }T.Y. 

/ro/n.  „..M.ar.d;....l.st.., ,  jgz  "^ 

to »lar.ci;...3ist.,., ,  191'' 

Credit  claimed  for  ^.l.Q.BSOSO..  62 
Balance  due  U.  S.,  AQ-'5.5.5.58  ,.Q5. 

INCUOSURES. 

(£«A  Boiwl  Of  OStce  to  stamp  or  writq  here  '.ha  list  of  Lacl«6ures 
apprDpnat«  tq  tbe  Di'^na  conoenied.) 


Respectfully  forwarded  to,  th« , 

q,uarteraa8ter 

'V.9:l..:?S.-..^-}-f. ,  U.  S.  Army.  Washington, 

D.  C,  for  administrative  examination  and 
reference  to  the  Auditor  for  the  War  Depart- 
ment. 

^-v J.OHliI.-IiOIi. _...v... 

Ka4.(aT-q^K,Coxpa  v.  s.  A. 


SECOND  INDORSEMENT. 


WAR    DEPARTMENT, 
Oflice  of  the _ 


Washinqton,  D.  C. 

..._ _,  1 91 

Respectfully  forwarded  to  the  Auditor  for 
the  War  Departm,ent. 

TIUs  account  has  received  the  administra- 
tive examination  required  by  law  9nd  i» 

approved _. 


„ -iDcloaank 


50 


Appendix 
APPENDIX  "Y"— Continued 


War  DEPARTMErPT. 
Porm  Ko.  320. 

)d  by  tba  Complrollv  of  lb« 


John  Doe 


(» 


„ii^l. 


fWAR    DE 

llllarteTiurLa  t 

-C.orp.s. , iw.  account, current  uii 


DEBITS. 

Pay  of. 

the .  Army 

1917. 

I 

Pay   of 

;he   Array 

1916. 

Pay  of 
the   Array 
1916-17 

Pay 

Mil. Ace 

1917 

1' 

2 

8 

9 
10 
U 

Bilan«e  due  the  TJ.  S.  from  last  account, 

W.Wt.8347   'Jreae.U.S. 

"    •      9060        " 

»  "      9062        " 

Q.M. Collections  per  atstract 

Soldier's    .)epo8it            " 

Detit  APP.3S  &  T.Q.M.a/c  Mil.Dedii 

Appr. Transfers  per  abstract 

Reed. from   Officers  per  abstract 

300013 
LOO 520 

:t 
6592( 
2793' 

55 

187 
139 

7860 

20 

57 
00 

4SS94 

66724 

2724 

40 
13 

88 

12 

6( 

U 
13 

Total,  • 
CREDITS. 

994402 

81 

7880 

57 

106143 

41 

12 

50 

1 
2 
3 

Disbunementa  as  ihown  by  abstracts  and  vouchen  herewith, 

Trdnsfa^B  iVo  <yTtf£4f»  -teef  abstract 
c/d  4794   Dep.Cred.Treas.U.F.Unex.Ba 

c/d  4921   Q.M. collections 
c/d  4921   Soliiers  Deposits 
c/d  4921  Milsage  Deductions 

L-^3oei 

500204 

■      9541 

92 
39 

4E 

125 
1143 

309 

50 
72 

52 
674 

584 

90 
81 

7< 

12 

& 

10 
11 
12 
13 

Balance  due  the  U.  8., 

5615'6 

OB 

63(8 

18 

103830 

94 

Total, 

99AAD2 

Sj!    78aa 

_57 

LOSlAa 

Ui 

!  .12 

50 

This  is  to  certify  that  I  have  counted  the  cash  and  verified  the  net 
balance,  excepting  the  depositary  balance,  as  stated  on  this  acisonnt  current. 


1  CERTIFY  tl 

States  during  th( 


(Uf&clal  Tlit1fTi>Thn  ) 


Station. 


_GAvej55-Org...I.s.l.andj...N,...y.,.. 


Appendix 


51 


APPENDIX  "Y"— Continued 

Vnder  bond  dated TBh-^ZR...,..,  loR 

FHE  UNITED  STATES  Aow iiarch  l.._ ,  mn  ,to ii.arfch..3L. .,191  7 


ARXMENT. 


..  Corpa _.. 

rOffipft.) 


i  ""             1 

' 

Enc.&K^ar 

.rnc.&IJaj 

•Citizen 

Org. Ml i. 

Cr6.1.Til 

Irainlng 

\ 

1915-17 

1916-17 

Camps. 
1916-17 

i 
! 

14281 

95 

6984 

5! 

1525761 

100620 

250000 

197868 

631 

66 
DO 

DO 
62 
92 

1 

2 
3 

4 
5 

144 

DO 

« 

I 

438 

26 

7 

4827 

0( 

22  « 

1( 

93361 
61193 

59 

8 

g 

!. 

10 

11 

!« 

12 

il 

la 

Iff 

14281 

99 

11811 

5J 

229 

1( 

^1^:^9894 

191041 

762)675 

96053 

631 

12 

46 
84 
00 
92 

1 
z 
? 

4 

I 

144 

00 

5 

438 

26 

6 

i 

! 

93551 

59 

7 
8 
9 
10 

11 
12 

, 

14281 

99 

10787 

7« 

&d66l88 

06 

13 

i'     i  14281 

Us 

nail 

5S 

1 22S 

Li 

:        \ 

2229894 

^ 

\\9  above  is  a  full,  true,  and  correct  account  of  all  moneys  coming  into  my  possession  on  account  of  the  United 
-iod  stated.    The  balance  due  the  United  States  of  «1.^0JB6...556.t^hpld  as  follows: 

ON  DKPOaTT.  4  l-nae  OnBTANDINO  CHBC».  KET  IAU1«». 

With  Treaourer  y.    S. $lQa£J&.&e.,.Q.6     % „ $1.085558 .06... 

With •_ « _.        % „ 

Cash  in  office  safe _ $ 

Otberwiae  kept  (manner  apd  authority  for  so  keeping) ., t .^ 

Total '. „  ilMsSMlflSZ 

JOHN  DOE, 

IJaJor,    q,.M. Corps . 


52 


Appendix 


APPENDIX  "Y"— Continued 

WAR  DEPARTMENT  Form  No.  3a0».— AixpraTe4  by  the  Comptroller  of  tbe  Treasury 'ATJrfl  29, 1914 


&  Tf 

t*fl  Serv. 
1917 

Sup.§erv 

&  Trans. 
(i.M.C. 
1916 

.Su^.Serv 
&  ■'•rans. 

L916-   17 

.Barracks 

L 
5)aarter9 
1917 

BarrackJ 

garters 
1916 

i 

■'2 

m^u. 

.37 

..43681 

.17 

108.309 

..0.^ 

...11.7.1.G 

...?< 

...2.^.85: 

.26. 

3 

25000C 

00 

4 

...:640C 

.M 



...22.9.1.4 

.11. 

977C 

a9 

5 

« 

^_ 

r 

4Sd 

7< 

11 

52 

. 

8 

...l.?.68d 

6! 

6 

00 

134^ 

-40 

1.66 

6e 

9 

2775-^ 

I  5 

) 

•45 

2  33 

•1466 

9^ 

10 

11 

■ 

12 

13 



.5.Q5.$7; 

.64 

! 43698 

69 

583022 

86 

22952 

44 

2851 

9£ 

1 

1 

■  ■  II i  "■■■ 

. 

1 

2 

...MO.QE 
168033 

.9.5. 
42 

.  -4 
5'943 

.2.0 
41 

...3.30.1 
283668 

10 
7.€ 

290 
'  708 

■  37 

• 

3 

96053 

00 

4 

5 

6 

4.26 

74 

11 

52 

7 

.6.. 

.QO. 

.........13 

10 

.20.6.96. 

,41 

g 

9 

10 

11 

12 

13 

290.221 

53 

37726 

46 

1267 

16 

28.51 

9^ 

3.0.6.6.73 

..64 

..43698 

..69 

383e)i22 

..8€ 

22952 

44      26bV. 

^ 

s 

Appendix 


53 


APPENDIX   "Y"— Continued 


p 

i 

ui 

-Zi    . 
m 

z 

o 

Z- 

s 

< 
o 

z 

i 

■>■ 

(T 
UJ     ' 

z 

ftoads,\7a 
Ylliarves , 
&  Drain- 

^2^1917 

j      Boads, 
l-sWalks, 
Wharves 

>rainage 
1916     . 

disposi- 
tion of 
remains 
Q.S.^  C. 
E-. 
1917 

lilitary 
>ost^Ex- 
jhanges 

1916. 

Sliooting 
galleries 
'c  Ranges 

1916 

...1.295. 

47 

135 

00 

13 

,30 

50 

1 

5k 

?. 

9 

' 

8 

< 

850 

00 

415 

00 

.  4 

t 

>    > 

5 

t< 

6 

1 

7 

o 

hi 

299 

•2d 

A 

■i 

600 

00 

235 

oc 

' 

9 

10 

i 

.... 

11 

■g 

> 

12 

. 

_ 

13. 

t 

....2.7.43 

.An 

.....:;2.99 

2ft. 

......78.5.. 

O.Q. 

13 

30 

50 

s 

, 

6 

£4 

5C 

299 

■2J 

75 

00-. 

t 

t 

.    .850 

oc 

i'56 

00 

•■ 

9 

^ 

3 

Eh 

. 

4 

E-    • 

■ 

..J 

^ 

5 

PJ    1 

6 

a  ' 

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7 

< 

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8 

P-  J 

9 

1 

10 

n 

12- 

1868 

9^ 

560 

00 

13 

30 

50 

13 

..8.7.4A.. 

..4.7 

29.9 

28. 

...7a5...: 

C>Q. 

13. 

_. .-3.0. 

5.0 

54 


Appendix 


APPENDIX  "Y"~Continued 


1 

Eospital 
Stewards 
quarters 
1915 

Construc- 
tion &  r< 
pair  of  . 
Hosg^tal- 

Horses 
.Cav.Art 

&  Engra. 
■916-17 

Encr.&Man 
Org.Mil. 
LCt  7/a/l : 

ETic-.&I.IaLn 
Org.Mil. 
!1914-a6 

1 

Z.. 

14. 

11. 

.86 

875 

10 

13271 

26 

2 

a 

. 

4 

96259 

25 

■ 

5 

6 

7 

1 
i 

8 

q 

10 

n 

1? 

13 

2 

14 

11  5^ 

95259 

25 

875 

10 

.3271 

26 



1 

f. 

3 

4 

s 

<; 

7 

62184- 

25 

g 

9 

10 

JJ 

13 

2 

14 

11 

58 

33075 

00 

875 

10 

13271 

2e 

2 

14 

11 

58 

95259 

26 

875 

"id 

l3271 

1 

1 

appendix 


APPENDIX  "Y"— Continued 


"Mileage 
1917* 

Mileage 
1916'      . 

Deposit 
fund 
tlo  yr. 

(i.M.  Col- 
lections 
&  Soldi ei 
'DepoBitJ 

3 

8704 

3! 

1 

? 

» 

.....65.Q0 

..o.< 

.11.. 

52 

4 

631 

92 

5 

144 

00 

(? 

7 

7652 

9< 

R 

9 

10 

11 

1?, 

13 

14151c 

9< 

13 

55 

:     870-5 

3 

>     775 

92 

..I4i3e 

54 

X} 

5: 

43; 

1  0( 

) 

1 

125: 

i  0( 

) 

?. 

631 

92 

a 

144 

00 

4 

!> 

<i 

.16 

4^ 

7 

. 

H 

<> 

IO1 

IT 

12 

7G1J 

,35 

13 

...lA.15i 

...9< 

11. 

bZ 

&70A 

.35. 

770 

92 

56 


Appendix 


APPENDIX  "AA" 


(First  page  of  form) 

ROTt/>-nel«  elMfuMy  Uie  In^t^AUoni  on  Uie  baok  of  thU  blank  talSN  pfa»aHiig  np«t 


._Q.DAHIHIIUASTBL_- 

.  (CUM  ot  prepwrtrT 


Property  Submitted  for  Survey. 


JUtponsible  officer: ^9t_5»ptflLl»4  J9*h-l»fMltry-. 

jleoountahle  officer :^X,:SiKfi.Airt,    9»Ui.Tnflintry.. 


AETICUS, 

v.. 

DATE  Alrt)  aKCt^MSTA^CEa. 

THT. 

Dolls. 

Ct!. 

1„. 

1 

S«ife,   field 

:'l 

14 

Ml.. 

72 

-...Tb,we..RrtialeB.Jo«eaaaL.im««nflc«able. 
ttru.  fair  waar  and.  im,t  In.  ±h«  publia 

........ 

\ 

\ 

\ 

\ 

\ 

\ 

\ 

; 

\ 

V 

v 

\ 

\ 

\ 

:\".::.  '  \  : 

. 

1\ 

\ 

- 

Fmm  No.  106— a.  < 


Appendix  57 


APPENDIX  "AA"— Continued 


(Second  page  of  form) 

I  ti  tolimmj- tldiif-  kbst  tbe  »ri{clM  of  pabllc  ;H>|i«rtx  uoned  banon  vgr«  lost,  deuMJ&t  or 
^uokgcd,  ffi'tte  maimer  itsted,  vhile  in  ihe  pablio  miriee. 


!9<WBlr.B*rgiMi).V-Ca..J>,..ltU.Zaaa*rv. 


Swora  to  Infbn  me,  end  enbeerHied  in  my  presence,  this  «, Zjj/f^ .        «Iay  ol 

"fcy .  191 T. 

- -flWlML5,J91«Dt 

l«ft  l^u^,^.  .»J«I  .IllfenlJty,.._ 

JV.'(g«..MTOSfttft,..a,CJL 

1  certify  that  tbe  loss,  destraetion,  or  damage  of  tbo  articles  of  pubHc  property  named  hereon  was 
occaeionod  *by  unaToidable  canaea,  and  witbont  fault  or  neglect  on  my  part;  and  tbat  each  article  listed 
hereon  vritb  a  Tiev  to  elimination  by  destmction,  has  been  examined  by  mo  personally,  has  nerer  been 
previonsly  condemned,  has  become  tmserriceable  in  the  manner  stated  herein,  and  is,  in  my  opinion, 
worthless  for  further  pablio  use. 

.C&»iit»la».«ftth.I«f«iiir» 

(•ut  ud  uri.uiuuc  )        EapciaibU  Qliar. 

«»♦  ...JSaap  .X«..Hb« ..lork .  -Jhica ,  lai  -J_    To  .l»t.Xt«  IwC,  Janw,  9»th  I»f, 

who,  by  order  of  tbe  commanding  officer,  is  appointed  surveying  officer  on  tho  articles  of  public  property* 
named  hereon. 

CA^telii^.ASUi.lBfAntry 

I  have  examined  all  available  testimony  in  this  case,  and  it  is  my  belief  that  jth«..l1niiBg«..to.  th» 
J)l«t.f  on?  .(|».1m.  BBd.  f  l.rt(|.j».f.»..S9a..«!«^^ 

.r»e«lT*<)..<hirlae.Jfwwu-7...1901»..«iijLlh«.Mf*..in.Jbiguat.l8JB{..t^^ 
*«.lair.w»ar.and.t».a^.ln  the.p.uWl«.(>«rriS.»^ 
X>!ll1i..ftf..n.^..aa«^...th«t..th<i.sar.a.An(l.aealea..«umBt.ha..r*pairea. _____ 


58  Appendix 

APPENDIX  "AA"— Continued 

(Third  page  of  form) 

llECOMMENDAXIONS. 
ejpBctor  f  or  bij  •etlo^^^^ , ._ : 


i 

I 


tlST  OF  WITNESSES  1 

_ft^..(?«.ptal>)*..9-?th.Iaf.. 

.■JIhfliaaB..Bro«njSupply.&argt.-,Co,D,99th  Inf.    Ia£t-J».n9e.. 


..l?tj;.4eut.j.9?thJC»f!Bitryj 


.09l9B!»lj..5l9th.IafAntry+ 

raMik'Md  or^Miwuoc  Commanding. 


1st  indorsement. 


Tort - .-. ,  101_„.    To ._, 

who  will  witness  the  dostructioa  of  the  UDseivicoable  property  the  destmctlon  o|  wbicb,  as  approved  hy  i 
'  recommended  by  the  surveying  officer*. 

I  lave  personally  inspected  the  property  and,  in  my  opinion,  it  has  no  salable  value. 

The  articles  of  ordnance  property  designated  for  destruction  ore  utterly  woithless. 


( lUak  oad  oisinlrtboo.) 

So  INDORSEMENT. 

,  191 To  the  Commanding  Officer : 


I  ii*T»  thi(  d>y.  witaaaad  tfas  daatmction  of  the  proporty  referred  to  in  the  foregoing  indorsement 


Appendix  59 

APPENDIX   "BB" 


Fona  Vo.A.,  t.  G.  D.  'AnthoHi«d  Dtcomber  37,  igoT. 
Ed.  Mar.  lW&-a),0Oa 


INVENTORY  AND  INSPECTION  REPORT 
01 .9.y?^.rt.O-r>na5M?!..?.r.operty. _ 

Pertaining  to— C8I?5P..,-X»...Nje!?i!f..T0T-k 

(Statloaor  or^tuuzalion.) 

Accountable    I         ~ ~'    " 

^®*=^^     lr.Cajit*..A4..9.9t}t.lnf.. 

Inspected  at,.....CB2g)-.X*„NeW..XQrk 

On_ Ifey...6.^..19.1.7. - 

DIRECTIONS. 

I.  Thb  tonn  ■»-ill  be  usM  for  the  inventory  and  Inspection,  of  property 
(except  public  anlmaU)  for  coDdenmation  in  all  the  departments  of  the 
Army. 

3.  Separate  inventories  will  be  made  for  the  property  pertaining  ta 
each  staff  department:  for  building  as  distinct  from  other  property,  and 
for  "Subsistence  Stores"  as  distinct  flrora  other  property  of  the  Q-  M! 
Corps:  also  for  the  articles  of  ordnante,  engineer,  and  signal  property 
mentioned  in  paragraph  8  of  these  dtr«ctk>ns  as  requiring  special  autboc- 
ity  of  the  Secretary  of  War  for  th<:ir  submission  (or  the  action  of  an 
Inspector. 

3.  Rifles  to  be  inventoried  singly,  (a)  The  number  of  each  riflo  and 
its  arsenal  initial.,  (b)  The  dale  of  issue  the  of  rifle  to  the  organization 
(dateof  invoice)  and  tbe  number  of  target  seasons  it  has  been  fired.  This 
information  to  be  given  in  column  1 ,  u:smg  more  than  one  Une  if  necessary. 
See  War  Dept.  Bulletins  24  of  1913;  IS  and  31  of  1915. 

4.  An  officer  signing  aa  inventory  will  add  his  official  title,  and,  if  com* 
mandin^a  company  or  detachment,  the  letter  or  number  of  the  company 
&nd  the  regiment  or  corps  should  also  be  added. 

fi.  All  changes  made  in  original  entries  on  an  inventory  and  Inspection 
report  will  be  duly  autlienricatedby  -the  signature  of  the  Inspecting 
ofncer.  Erasures  of  entries  thereon  are  i^rohibited.  Bbnk  lines,  column 
I,  to  be  ruled  out  in  red  Ink  when  no  articles. are  entered  thereon. 

6.  Public  property  which  has  been  daraage*l,  except  hj  fair  wear  and 
tmr,  or  is  nnsuitable  for  the  sen-ice,  before  being  submitted  to  an  lo- 
^>ector  for  condemnation,  will  be  surveyed  by  a  disinterested  officer, 
preferably  the  summary  court  oITlcpr.     ( A.  R.  710.) 

7.  If  an  inspection  of  property  follows  the  report  of  a  survey  thereon, 
one  copy  of  the  proceedings  will  accompany  tholnventory  and  mspeotioa 
report  which  is  transmitted  for  approval,  and  will  afterwards  be  returned 
to  be  used  asa  voucher  to  the  o^ncor's  returns.     {K.  R.  725.) 

8.  Special  authority  must  be  obtained  for  submission  of  property  to  ui 
inspector,  as  follows: 

Ot  the  Secretary  of  War:  Cannon  and  their  carriages,  machine  and 
automatic  guns  with  their  carmtrcs  and  mount.':,  but  not  inctudine 
spare  parts,  accessories,  implements  and  equipments  required  tn  their 
maintenanceand  operation;  also  arorauuilion  for  cannon.  Elrctricat  an  J 
mcchaoical  Installations  and  appliances  furnished  to  the  Coast  .Artillery 
Corps  by  the  Engineer  Department  or  the  Signal  Department  and  form- 
ing part  of  the  permanent  soacoast  defen^os.    See  A.  R.  913. 

Ox  Quartemiaater  General:  Old  and  unserviceable  typewriting  ma- 
chines Issued  by  the  Q.  M.  Corps.     Clr.  3,  O.  C.  Q.M.  C,  1913. 

Off  Ctkl«(Svxul  Officer:  Unserviceable  telescopes,  field  rlasses,  tele- 
phones, expensive  electrical  apparatus,  and  aeronautical  apparatus. 
(A.  R.  1566  as  amended  bv  C.  A.lC.  U.  19^.) 

Of  Department  or  Division  Surs^n:  Damaged  or  unservlceabla 
medicines,  medical  books,  surgical  or  scientific  instruments  and  appU- 
ances.   (A.  R.  14^.) 

9.  Attention  Is  also  invited  to  A.  R.  678  and  903  to  914,  inclasiv^  also 
G.  0. 186,  War  Dept.,  1907.  G.  O.  22.  W.  D.,  1915,  A-  R.  1520 as  amended 
"by  C^  A.  R.  If  191  r  and  Cirs.  89  and  92, 1908,  79, 1909,  51  and  72.  1910. 

10.  Inspection  reports  on  boUdings  must  be  forwarded  for  the  action 
pf  the  Secretary  of  War.    (A.  R.9I2.> 

II.  Under  A.  R.9I3altof  the  orptes  of  the  Inspection  report  on  carmon 
and  their  carriages,  machine  and  antomatteguns  with  their  carriaees  and 
moonts,  and  ammunition  (or  cannon:  abo  electrical  and  m^duuucal  tn- 
BtallathwB  and  appliances  famished  to  the  Coast  ArtlDerT  Corps  by  tba 
EofiDMr  or  Bifnal  Dmartments,  and  forming  part  of  Uie  permaneiit 
SMPCiiit  deltoses;  musl  ba  forwarded  by  the  department  or  division 
coaunandcr  dinctlr  to  tbo  chief  «<  bureau  oonnenied  (or  final  actkm  of 
ua  Becrstarr  of  War. 

13.  Iwpeocors  wHl  state  under  Remarks  that  all  brass  trimminfrs,  etc.,     ' 
ofOrdnaacaStorestobedestroyedainttobatuniediato  PostOrdamco 
O0c«  for  dtlpmoat  to  wwoaL  s—ni 


60 


Appendix 


APPENDIX  "BB"— Continued 


Appendix 


61 


APPENDIX  "BB"— Continued 


I  CEKTirr  that  all  property  heiein  tecouunended  to  \>o 
deotroyed  haa  been  destroyed  in  my  presence. 


CO 

z 

Id 


4 


,1 


'I  wy  t  r**v* 


62  Appendix 


APPENDIX  "BB"— Continued 


FIRST  rNDORSEMENT. 

Camp  X,  New  York, 
„ _ lfa.X-4*--HI7. 

I  CEETIFY  that  this  inventory,  consisting  of ... .1 t 

sheets,  is  correct  in  every  particular ;  that  each  article 
enumerated  has.  been  examined  by  me  personally,  has 
never  been  previously  condemned,  and  is,  in  my  opin- 
ion, unserviceable  or  unsuitable  for  further  public  use 
here,  and  requires  the  action  of  an  inspector. 


..C.aptain^..9.9.-th..Inf.ejxtry.» 

Responsible  Officer. 


SECOND  INDORSEMENT. 

Camp  X,  New  York, 
„ Iifty..5^.1912» 

I  CEBTIFT  that  I  have  carefully  examined  the  articles 
enumerated  within ;  that  the  disposition  recommended 
is,  in  my  judgment,  the  best  for  the  public  interest; 
that  the  articles  recommended  to  be  destroyed  have  no 
money  value  at  or  near  the  post,  and  that  those  found 
to  be  worthless  have,  as  far  as  practicable,  been  de- 
stroyed in  my  presence. 


..W,.C^..lfey., 


..MftUt..  .Q.Qlo.iael.,..Inf.aD.try., 

Inspector. 


THIRD  INDOItSEMENT. 


The  within  named  articles  will  be  disposed  of  as. 
reconunended  by  the  iospector. 


By  command  of  . 


Appendix 


€3 


APPENDIX   "CC 


WAR  DEPARTMENT 
IPDrm  Mo.  a>e. 

ApPK>*e<l  ^f  tbeComptrDllrrof  tb* 
Traasur;  AprU  29, 1914. 


VrAR  DEPARTMENT 

RKSRtnnno 


(BoicftuorOffiOB) 


INVOICE  OF  FUNDS  TRANSFERRED 


.Ho»»!4«i9j.JU.T.j — ...^ 

(Stktiuo.J 

May..io -.  i9r^% 


J  rrrtifj)  that  I  have  thi«  day  tranrierred  lo .C.^yt*ln..fti-  .?9^ J^^^^W- , - 

U.  S.  X.,  at MnW-dal*-*..  Now  .York , _ tbe  fo'.lOTrin-t  I 

pdrtatoingtotho ^T.viT.9h»i9-P...pf..}^iiV>iA..P.P.f.t.9«__mmey , _ 

By  check  No.  ".."._"„■„,  dated  ...T..."..T^..T„.T--"..  "„",.",  191     ,  io  his  Javor...™..T...T..r. ;. — ... 


.  Sr  $..*... 


In  caau 7wm%yr9n9..B^..np/X0O  P.oVrf^TP ,. _ „.  ».?.^9.9.. 


APPROPniATIONS 

AMOUNTS  IN  CASH  ji       AMOUNTS  8Y  CHCCK 

Suppll»9,  Servicee  ft  Transportation  -  1917 

8lk)0jl 

■■■; rr 



!  .  f 

:.::!:.i 

K 

TOTAI 

gnr=3-^sL= 

(Do   NOT  8I0N   IN   UUPUCATE.)  ^ 


.JjDhn..  Smith. ^ 


WAR  PEPARTME.VT 

Form  Ko.  3U7. 

Approved  by  the  Comptroller  of  tlie 


Form  Ko.  3U7. 

/cd  by  the  Coraptro 
Treusury  April  29, 1 


WAR  DEPARTMENT 
CASH  RECEIPT  FOR  FUNDS  TRANSFERRED 

CTo  t>e  completely  filled  is  bcl«ie  tlcQeture  by  Recclvlac  Offlcar.'  Xp  !»  VMi  enly  when  cash  to  t 

Brrrinra  uf !5?PiL»j^..J9J«...Snithi..U.B.A,^^^^  ^  g  ^ 

""'•* - -^''.tb. ^ day  o( .Ifejt ,  101  7,  in  CMb,  the  rem 

«« '^«?.*X-.?.n?..?.?.^...n.9A00..P.0l]ArB dolla™  and ?.» .._«»ta. 

~ ^i^JJriH^f '""*''  "a'a'«'*d  by  invoice  dated _...M|y...9...._ ,  19l7, 


APPROPRIATION 


AMOUNT 

c 21.00 


<Do  NOT  SIGN  IN  DVPUCATE.) 


.9..... 


QBptftln»..SiSrtli.JIafjeuitry 


64 


Appendix 


APPENDIX  "CC"— Continued 


i    3 


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wto) 


Appendix 


65 


APPENDIX    "DD' 


J 


U 


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Qu 

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66 


Appendix 


APPENDIX  "EE" 


ORiaiNAU. 


Q.  M.  c.  rarm  Xo.  IW. 

*"'*— IHf  Uwcb  «,  19U. 

i>a)ivn>tja  clothd^g  sup. 

'TIm  4iialtaniuet«r  i<  requwttd  totem  the  articlo  tnsiaamted  below  la 

™ft ^ 

Captala»..99th-Ia£,  comd'g  .C#»P.ya3th-ynA 


Qautiuw. 


Bwids.  ^>,  df«a eMfa. 

Betti,vklrt .Mth. 

BTMdm,  c«n«a,  O.  D pftln. 

BTt«cb«s,  wooltKi,  0.  D  ..._..^palti. 

CiiM,  dna  (wttboiit  baadi) aaefL- 

Oq«,  aerrim *w^ 

CtWTQQS,  OOtttB,  0.  D MfaB.. 

CbtrmBm,inm . ptki.. 

Cbemsi,  wooica,  O.  l'.........p«kL 


U^CUOM 


Cotto,  deaim  _« a 

C<«ts,  dnn. „ ~.,,M 

Coftts,  •flnioe.CAllaa.O.D.,  a 
CtmtB, jB 

ColIvS,  „„ M 

C«Hs.  bnut ... . ,. ..M 

Cords,  bkt •- a 


i»aLi. 


-prtj. 


^r. 


Drbweis,  notoa  fluuv). 

0«uiitlct3,  wIdui. 

Olom,  .„ inks.. 

Hats,  Ccnla. .Mdi.. 

B*tB.MfTlos ...cadi.. 

Lmo,  sboF- „ ..p«ln.. 

Leegios  ..canyfiff jmsn.. 

N«±U« wdi.. 

Oreuoaota,  cmp.broDM «adt.. 

Oraameats,  c^.  sUt adi.. 

Ornunects,  eoll:ir,  brOQM Mch.. 

Oni>me&ts,  oolltj',  br.,"  U.  S.**..«ad).. 

OTOftfoests,  coUar,  eQt. ndu. 

Orasaeots,  collar.  gDt,"V  S."..«>rtL . 
'Dveisboco,  arctic pabs.. 

Shoes,  {TTomatum pain.. 

Shorn,  naset pain.. 

StocUoKs,  ooMoo pain.. 

5l«ckii)£9,  woolto wt< pain.. 

StjJpw,  Mrvic« « pain. . 

Su^ipn,  trouser. pa*n  . 

St^woden .pain.. 

Trousen,  dnis.  ce. pain.. 

VitdanhirtB,  eettOQ jmiA.. 

UDdenhlrts.  woolni each. 


.«. 


7.0. 


31 


Si. 


ai_ 


Tsr 


Jiiatirt^  UievUcIa  eruiDcntMl  la  colunm  "Quantilles  issued." 


..ThaiMB..Jfinfl8< 

PKt.»..Cn...D«..99th  Infantry. 


Entered  uo  ftbfiUvt.. 
(pund  m  V.  L 


Appendix 


67 


APPENDIX   "FF" 


REQUISITION  FOR  CLOTHING  vtN  BULtO. 


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Infutry 

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68 


Appendix 


APPENDIX  "FF"— Continued 

(Opposite  page  of  form  on  Page  67) 


•^■d. 

^ 

«"«. 

iNUfd 

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ToutTalMMrlallAvfMvlvMl  (imt  qukntraiMWr 

i.l.e..|5.|60..; 

Miy  3 

*tcij    In   eoluoiiis  '■hud  to  (<     M."   wm   rtluiSMl  to  Ma  i« 

w .- ft   — ... 

^^^        caijtain ,_  9n.b..Inf.M:trx 

(1).. 

:0ap.t,a4s4-.?.?*hJE» 

r.»n*ry._... 

' 

Oap.ta.ln,,..S«)i.larjjitjy. 

T 

Qaptian..l...Si>< 

lnoohiiBJi"too»d'.'»nrw«lT«Jb 

May..7 ... 

W;.:-.:^ r-.:Q 

,.  UA.IO 

J!aptain«J8±h..Infantrjr....- 

tmtttr 

(.Ua 

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MB 

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<m3 

Appendix 


69 


APPENDIX  "GG" 


•^-^.X^-4^-  ^o"^;^ -^-g^-^->^-  »^*"»^^ 


ABSTRACT  OF    CU 

indiTidnkl  Clothinc  Slip* 


AptOM,  bkk«n  ud  botrbcn. 

Apran*,  cooktL 

BwkIs,  ap,  <Ma . — 


bM,  cotton,  olive  dntb,  p*in — 
hw,  wocUn,  oUv«  dnb,  p*in.— 

BstloiM,  coKt,  brooze,  kuge 

BuUoika,  ctxt,  brunt*,  wnall^— —— 

Buttou,  coot,  gUt,  ItfgA ■. 

fiq^tona,  cost,  gilt,  saaiD ^, 

BuUow,  diirt,  olive  dnb.— 

Cbp«,  bakvn  uid  «ok« ^ 

Onps,  droM  (without  b&Ddt)«._— ■ 

Cfcpi.  «rv«».— ... ^...^ 

Ckpa,  winUr » — 


.,69y_z_ 


le 


n,  otiv*  dnb,  pftiit.- 
ChavrMs,  d««im,  pM» ; 


ClWVTODB,  gKOIMn,  pftiM, 

Cb»vron«,  white,  pain. 

Clwvrani,  woolen,  oliyv  Anb,  pun .- 
Ctwta,  (leaim ^.: -. 


CfMtM,  MTViC*.  COttOO,  oUvt  dtBD  .» 

Ouu,  anvm,  woolen,  otir*  dnb» 
OaeU.  white _,^ ^_- — y-. 


,6S2/_ 


?:^/ 


<?o«U,  hfct ^i 

Dnwaia.  cftDton  danaet.  winter,  i 

Dnwen,  jeeri,  ninu&er,  pftiii. 

GMintiet*.  winter,  pkin...^^.^... 

Glovee,  ^ton,  white,  pain 

Qlovee.  honehlde,  yellow,  p«in  „ 

Olovea,  riding,  pain _^ 

Glovea.  wo(Jen,  olive  dnb,  p^n . 
Bale,  denim  .._} ,—r-^ — ■ — 


Hale,  eervk*...— . .. 

Lmmi,  bnec^ei^  ptin.\^ 
lAcee,  l«ttin.  p*in...-~ 
l»Me,  ihM,  pain 


M.:ML 


Otaaaente,  cap,  bmue,  jachi,... 
OraaneDle,  cap,  pit,  each...—. . 


Onamenu.  collar,  broiO*,  each.. 


Ornaa^Bte,  collar,  bnnxe,  lctUn*T.  S..' 
Onaneole,  C!Ol^.  pit.  Mc-h 


— ,   Ornaaento,  colUr,  gilt,  let^e^  'U.  I 


Total  eurted  forwaitf.. 


4X 


SL 


IM 


(Continued  on  Pase  70) 


70 


Appendix 


APPENDIX  "GG"— Continued 


(opposite  page  of  form  on  Page  69) 


Thing. 


_^<y/t-*«/-»€/ •. 


fc_./ 

- 

to     7.^..,  incl.,  duritte  the  period  fronf 

„_  J^fe^.-/ ,  loiT",  t.  _.^^...r!.!!....- 

,K 

y'.bKi 

.SS^i^ 

AltTICI.aS 

.^..«c.                                    ^ 

«o™v«„ 

:- 

.]< 

o.if_ 

... 



-■• 

.2 

f. 

' 

<7 

85™               f 

Z//.-2.//    .     , 

79 

"* 

- 

:: 

:.- 

- 

. 

Stocfciogi,  woolao,  Iwfat,  |Min> 

., 



StripM.  Uo&wr.  pun 

— 

■■■- 

- 

... 



--- 

Tali,  Mnliliotio" - 

Taps.  idsotificfttioQ  taff,  yania 

TTDoaefa,  cotloD,  olive  tlia^,  paus.. . — 

Ttonaq^  demm,  pain ,..,.... 

._ 

:: 

- 

.... 

T,^         A         7, 



■ 

ir^^  t,!.- 

: 

Tnmaan.  woolen,  olive  dial),  pain 

Undanbula,  rottoD,  auaaaar 

'. L... 



, 

~ 

- 

- 

r 

■ 

....: 

„.. 

i 

.... 

Totjil  drawn  Iram  qua«tanru4M  .- 

M 

?!. 

I  ntxarr  iW  this  abstract  i»  oorrw-l      Prices  *ere  taken  from  O.  0'.  No.  ./2....^  W.  D.,  19^7     ToliJ- 


D«:..;^6^.>?i.////....^ ^N  -^4.. 


.^_ 


*i..as^! 


Appendix  71 


APPENDIX  "HH" 


Fom  No.  481,  A.  O.  O.  ^** 

(Aathorlied  hy  the  Seoetai?  of  War,  Feb.  26, 1913.) 
Ed.  Aug.  18-16—80,000. 


Rmi  OF  UNIT  ACCOUNTABIUTY  EQUIPMENT 


.-.P?*..*P^*...?9**^.J.n?«>.*?y.. 


(Org&nkation.)  (Roefment.) 

Caicp  X,  N«w  York 


Period: 


Rom._?**...„ ,  i9f7  ,  to..jJuaa..3Q....^  i9f7. 


Knn>  OF  PROPERTY..   Ordnanc* 


(Ordnance,  Engineer,  or  Slgn^.) 


INSTRUCTIONS. 

1.  Rendition  of  return. — On  June  30  and  December  31,  of- 
«8ch  ycjir,  this  rotum  will  bo  rendered,  through  the  com- 
manding officer,  to  the  chief  of  the  staff  department  con- 
cemcd. 

e.  Complete  transfer  of  property. — In  caae  of  complete 
transfer  of  unit  accountability  equipment  the  transferring 
officer  will  render  a  final  return  on  which  he  will  certify  that 
he  has  turned  over  the  equipment  to  his  succesaor,  and  the 
teceiving  officer  will,  on  the  same  return,  acknowledge 
teceipt  of  the  equipment.  (See  Certificates  Nos.  1  and  2,  on 
page  3  of  this  return.) 


■Recedved* 
Examined* 
Settled* 
CSmDiner'' 


•TW««  tham  Unes  Maak 


72  Appendix 


APPENDIX  "HH"— Continued 


OLD  OR  NEW  MODEL  EQUIPMENT* 

(Line  out  proper  word.) 


Section  L 

Streugth  tot  •which,  equipment  is  authorized: 

3 officers  and Axr. enlisted  men. 

The  equipments  "A"  and  "B"  (Par.  1,  G.  0  52,  W.  D., 
1915)   prescribed  in  the  Unit  Accoimtability  Equipment 

Manual,  revised  ,  for  this  organization 

comprise  that  given  in  the  columns  for  (')i.yy.„®9**.S.5.?a 

„.,  together  with  the  following  seta  of  individual 

equipment,  and  other  articles.  (') 


23  stfts  (e) 
3  06t6    (p) 


Section  IL 

I  am  accountable  for  the  ^jquipment  as  stated  above,  except 
as  shown  by  attached  copies  of  requisitions  not  yet  filled  and 
credit  vouchers  outstanding,  as  follows:  (^) 

Cory  of  credit  vorjcher  doted  May-  30, 


and  for  the  following  additional  equipment:  (*) 


Section  IIL 

The  equipment  for  which  I  am  accountable  as  shown  above 
nnder  Sections  I  and  II  is  complete,  or  I  have  or  can  produce 
the  necessary  vouchers  to  enable  replacement  to  be  mada, 
except  for  the  followipg  items:  (') 

1  Scabbard^  l>a^n6t  On  exrvy 

1  Canteen,  Ifod.  1910  Qn  ayxvy. 


Ji^J:..  inclosuses  to  this  tetnm. 


Appendix  73 


APPENDIX  "HH"— Continued 


CERTIFICATE  No.  1. 

I  certify  that  I  have  on  the .?Qth .day  of 

_a!*?^® _ ,  191  7  transferred  to  my  successor, 

Cai>MJ.n  X,  89t^^  ^ 

(Here  give  rank,  namv\  und  regimeDt  of  successor.) 


the  entire .unit  accountability 

equipment  of  this  organization,  as  enumerated,  and  in  tha 
condition  stated,  on  page  2  of  this  return. 

^  _.„ 

"■" "(Name.) 

Captain,  89th  Infant xy*      ^ 

(Rank  and  regiment.) 

CERTIFICATE  Wo.  2. 

I  certify  that  I  have  this ~y.7.**. .day  of 

...^~'*... ,  191'  ,  received  from  my  predecessor. 

.C*^.»A.nJl»...99tK.Irrffflatry. 

(Here  give  rank,  name,  and  regiment  of  predecessor.) 
all  the  property  referred  to  in  the  foregoing  certificate,  and 
that  the  property  is  in  the  condition  stated  on'  page  2  of  this 
return. 

_x 

(Name.) 

(Rank  and  regiment.) 

First  Indorsement. 
Fort.„ __,16X 


To  the  Chief  of . 


XName.) 
(Bask  iuid  regiment.) 


Commanding. 


74  Appendix 


APPENDIX  "HH"— Continued 

o 

t  certify  the Tor^ing  return  is  coirect 

Q  

(Name.) 

(Rank  and  regiment.) 

Comvumding  Organizaivoit. 


(')  Here  indicate  the  column  or  columns  which  most  nearly  give  the 
authorized  equipment  for  the  organization,  such  as  "104  enlisted  men," 
"48 enlisted  men  and  tools,"  "29eiilisted  men  and  machine-gim equipment," 
or  "Battery  and  battery  matdriel." 

(•1  Here  will  be  reported  all  articles  prescribed  in  addition  to  those  shown 
in  the  columns  indicated  in  i}),  such  as  sets  of  individual  equipments  for 
Enlisted  men  and  sets  of  horse  equipments  and  sets  of  pistol  equipments 
held  for  officers  under  A.  R.  1520  and  1522  of  1913.  These  will  be  briefly 
stated  as  so  manj;  (i, », ',  etc.)  sets,  followed  in  each  case  by  the  proper  letter 
(a,  e,  f,  g,  etc.)  given  in  the  manual  to  designate  the  individual  sets,  after 
Uie  following  manner: 

1  set  (a).  3  sets  (o). 

Ssets(e).  3  sets  (p). 

Iset(f). 
Articles  which  can  not  be  so  expressed  will  be  enumerated  in  detail. 
Coast  Artillery  companies,  and  organizations  having  authorized  strength 
below  normal  will  express  the  difference  between  the  unit  accountability 
equipment  and  that  shown  under  (')  by  inserting  in  space  (J)  the  words 
"Less  the  following  sets  of  individual  equipment,"  and  entering  thereafter 
the  proper  numbers  and  designating  letters  as  described  above. 
.  In  Section  H  is  expressed  the  accountability  of  the  officer  submitting  tha 
xetum. 

(>)  Beie'  give  dates  of  requisitions  and  credit  vouchers  outstanding,  e.  g. — 

Copy  ot  requisition. '. 19      ,  attached^ 

(Date.) 

Copy  ol  credit  voucher— ,  19      ,  attache*. 

(Date.) 

<«)  Explanatory  statement  of  surplus  articles  enumerated  herein  will  bo 
submitted  as  an  inclosure  to  this  return. 

In  Section  UI  is  expressed  the  completeness  or  incompleteness  of  tbo 
equipment  for  which  the  officer  is  accountable. 

<')  Here  enter  missing  articles  for  which  the  accountable  officer  can  not 
produce  evidence  to  relieve  him  from  accountability. 

Note. — If  more  convem'ent,  articles  to  be  listed  in  any  space  may  bO 
shown  on  a  list  made  an  inclosure  to  this  return,  proper  notation  to  thia 
effect  being  made  in  the  space  where  such  action  is  taken.  3— saia 


Appendix 


75 


APPENDIX   "KK' 


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t> 

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w 

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4 

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it 

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pa 

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s 

W 

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TJ 

h^l 

h 

is 

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C9 

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c 


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o 

o 

oi 

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in 

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Se; 

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t-t 

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§ 

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s         S 


75 


Appendix 


APPENDIX   "LL" 


< 
to 

OS 

15 

a 

M 
[>^ 
03 

< 
w 

H 

W 

W 

H 


o 


0) 

:2: 


ID 


O 
O 


1 


Ha 

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CO 

♦. 

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p 
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CO 


^ 


5" 
O 


or 


45! 


Appendix 


77 


APPENDIX  "MM" 


9-e>2. 


PAY  ROIX  OF-lJgP-cBr<»«' S'rf'gJ'.yy  .from ^>fel-l .*;p/T,te_>«SzJl__._;p/'' 


SAMS.  ruBsn  uis  usxxt,  ahs  urn. 

WHtS  rXUSTD). 

F 

BIMABU. 

'1    1ST  8BR5BOT 

.2.Jlaclu.H«ri..M.L_.     .      _    - 
5 

._8.?P.'t.,_.?A6- 

..6... 

...Sa..AlIe:tisfijal.j>f.430-Ji!fir_jao.«..fr  llar.»-Vlt  te. 
PflP,   3J/18.,                                             

J...S5PPir..8IKQ8AOT 

,  5 .  ifimwM ,  qjiarjM  T. 

_Jiily..lfi/l5- 

4 

,«R 

6    MESS  SEPRfJWT 

..?....JpneB,..John_U» ,._. 

...Wa.r„...10A6.- 

..7.. 

.,.88..Alleteent..9.f..t.25_p.«..mo.,jDcJP.«e.».J^^ 
Aug.  31/17. 

.?  .SEBCEAJJTS. .   . 

-'-P..  ii«rp.feyj..?ft1ir.i.et.. J.  .  . ^. 

Jvl     25/15 

? 

I&a 

.11     JehnBon,  Jones  A. 

_J«a.__.7Aft. 

_5_ 

fn  Appid  8gt  tr  Cpl.RSO  91, May  leA'-, 

.!?  .CORPORALS 

]?_. J««>BeD,...Hency  M.. 

11  Wilson,.  John  C,„.     „ 

15 

...Aue_..17/lL 
Dec     30/U 

_2_ 
_3.. 

....T9.J.e.ri.«it..i.«a..acO...*i«!»-J»Jt_aC..lfey..2lAl.._ 
....Se_.ATOL_fr_toj..M.le.»a..l8/l7»..To_.ferLe.tt^^^^ 

ll't'MW   (X5>  daye  pay  M  Ifay  ?.S/l7 

16.  HBCHAIJIC 

17    Thomsji  ««7d 

Not    ieA« 

8 

Ife 

18    COOXS 

J'  .TIiBTOMn».Jnrln*.... 

...Apr    JISAS 

3 

^   Henry;  George 

ifcr  „?A' 

4 

8« 

2'...  TOTVATES,   18T  CUS6     

22    *lllia«j  John  D, 

Aug.  lT/15 

_8.. 

1 

Ha  To  forfeit  elx  (6)  daye  pay  Se  May  2/^7 

?5....Ssith.  Henry  B 

» 

?l_raiyAti ^.....       .  ....... 

^  .J[ftn!M.,..H«iry.JI*_.  ......   

...Jul3t.._fi/ift. 

3 

8a                                           ._   

78 


Appendix 


APPENDIX  "MM"— Continued 


gaap  X,  New. 7or?c_ 


(Part  of  Pay  Roll  Form) 
My.n. 191  ' 


]  CE^Tirr  that  thi»  roil  IB  tiudp  out  ns  Tcqtiued  by  Army  RocuLfc- 
liooa,  and  that  the  eotnes  oppwile  each  iL-imo  are  correct  and  Just. 
Except  33  otherwise  stated  in  "  llemarks,'*  .each  man  vhoee  name 

appeals  on  this  pay  roll  waa  last  paid  to  .^ril_  JO __.  101    1 

by  Captain  ..Aj.9»th  Infantry qji^  i;sx, 

CagUijij  _99th  Jtof  Mtt7  _ 


wVhlT^  ""'.'  r*""**^  '■">  W-m^ot  of  this  roU  and  iKit  pnor 
to  the  Biraing  ol  this  ccrtiLcaie  each  man  received  the  arnrnnt^^t 
^wU  name,  with  the  excepuoa  of  th«e  men^KT'lKt 


-_.«ay..21 


.191   7, 


1  cenrnr  that  I  have  this  day  mustered  this  orjanization.  and  6iid 
all  pr«oiit  iu,d  aUelil  a>e  accounted  tor  on  this  roll  aa  leouirc'd  by 
Amiy  Rtjfulutiou.^ 

CmlQnfil»_9atti.IaiJeuitr.jL_. 


Thle  pay  roll   la  the  copy  elgnad  by  thi»  «««. 


ig 


Poet  Eiclianfje  colluctions  Lcreori  paid  b^  cli(!r.kf» 
daU^d , .      ^     ^  as  JoUowi^ 


Post  Laundry  collections  hereon  paid  by  cbecka 

dated . .-     as  follows: 

Ft     .  t ,  Ko 


on _ 

Ft 

cm  

Ft. 


f ,  No. 

(»n  . 

-,  ( ,  No. I    FL  ._ 

t ,  No 


on,. 


WAR  DEPARTMENT 
,  No.     ' " 

AjtfllSflVU. 


..,    $__ No.  


Appendix 


79 


APPENDIX  "MM"— Continued 


SI 


I    ^1 


O; 


i 

a 

a 

ol 


.1 


^. 


:3i 

4  ^ 


J^ 


i 


•t. 


1 

t 

k 

V 

« 

R. 

4 

•« 

« 

oi! 


iliuamim  JO  •!<(]) 


('a»no||<  JO  i|au  pn  oanji) 


=  1 


FURLOUGH 

TO  ALl  WHOM  IT  MAY  COKCEEN: 

Be  It  known.  That  in  pursuance  of  authority  in 
n.6  vested  by ft«!^.lQ6...^K^-19ia 

a  FURLOUGH  is  hereby  granted  to — 

Wllliam.Smlth , 

•  .Sexgmxsx  of  .CO-..JI ,  -tath.  Regiment  of 

Infantrj for  the  ptaiod  from 

^Mi-.a ..,19l7,l0.Jfa».i4-::^ .1*L7,^ 

Wh    days    inclusive,    with    permission    to   gO   U^ 

N.9WarSj..Ro|r.  JerMSZ * 

or  for days  from  date  of  arflTal  in  the  United 

States.    The  close  of  the^t  day  of  this  furlough 

must  find  him  with  his  .^Onpaoy. 

at  ?»»P  .?^A..'^?'!?-JS**.  OT  wherever  it  may  then  bel* 
or  at  ---•;—  --;;^-;f;iii-i^-I^-piJVf'iiiiiitei:) 

Station:  _CaBp.X,.J?m-3fftrJc- ^ 

Date:  —Vbj  4,-1917^ - 

Col«n«l»..99th..lBfaiitr3i!j. — 

Cimmandtm.)  Pol. 


80 


Appendix 


APPENDIX  "MM"— Continued 


Memor»nd«m:    lliis  soldier  was  Ust  pud  to 

iadude AP.r.41..?0 _.,  IQl'  jinduded' 

on  r»tion-retum  to JUS3t..31 ,  1917  ; 

actually  rationed  to  include  ..JUl)j(„4. , 

19l7  ,  th6.....&0L..jations  overdrawn  to  be  deducted 
fhdn  ration-return  of-.Cj»-JB*..9-9th.Iiif£ntr-y. — 

for  the  period  &«m  ...lUBB.X ,  1917  , 

to  ...  JJSa-??. ,  191  '. 

..._ 9 

Captaia^Sftth-Jnfeurtry 

'  Cammmaing  Co    B ..i9.-Rtgt    InSantry.. 

CERTmCATC  OF  TRANSPORT  QUARTEJlMASTHt,  OR  OITAIM 
OR  PURSER  OF  COMMERCIAL  LINER. 


I  certify  that  subsistence  wa.s  furnished  the  abovo- 

namcdman  from ,  191 

to ,  191      (both  dates  inclusive). 


which  arrived  at  . 


,.  Caap.X,.Jlai7..tocic, _ 

.May. 25 _...,  I9i7. 

The  ab«ve-namcd  soldier   reported  for  duly,  as 

requu-ed  by  this  furlough,  on  Uio  24ih <lgy  of 

....Jfey..-. -,  1917,  or  was  discharged  per 

Special  Orders,  No.  -.-,,-,  Hdqis.  ..■?..-..-..- ..r..-, 
191  - ,  on  the  .-.-..-. -day  of  -..-.-..-..-..■•,  191  - , 
and  will  be  included  «n  ration-return  from  and 
including  •....Jfay.iS ,  191  7. 

The  rations  reported  as  ovordfawn  were  duly 
deducted  from  the  ration-rettim  referred  t<>. 


Captain^ ,  99th.  I.nf?w^ry^ . 
Commanding  .XiO^..Vi,..i9itl.Jatjaiair.J.. 


Commutation  of  rations  paid  by  Check  No.4U48., 

on. .Tr.«»?.vn?.«r...9f...the.n»6., 

m  favor  of WLllito  SsKh. .,  or  order, 

dated  ....!&y-.3a 1917  ,    Am't,  »6«0C-. 


DESCRIPTION  OF  SOLDIER. 

Age,  ....2S.-4.;  height,  ...%....  foet 9..  inches; 

complexion,  .,.,..Buddiy- ;  <y<«,  .Bllifl — , 

hair,  ..firam. -  .. 

Signature  of  soldier:  ...??ili.iaa..§.>8lth. „ 


Capt.,   99-t.h  Inf. ,  QmrUrmatUr. 


•Enllstwt  tli*a  Jololjif  tteUmi  ftt  or  balon  dIaBtr  hoar  of  t  ffvoa  dar  vUl  b* 
BUow«d  luU  n'Jaaa  rorUM  dAy.  A  tncUon  of » ifttbm  l<M  Uuo  oo«.luir  is  db. 
r«0udad.  nod  ft  trvtloD  toon  tttIS  one-baU  13  wosiSwd  a  nUos.    (r&r.  IW, 


I.  Sate.  Uei>l.,  ItIA) 


Appendix 


81 


APPENDIX  "MM"— Continued 


(Inside  of  form ;  back  on  Page  82J 


^ 

a 

:  i: 

*  ■ 

:     O 

•■i    ■: 

i*' 

t  : 

P 

iu 

i"f 

1     : 

2     1 

fsi 


■  £  c  »     I 


O  O  iS  I 


i  = 

|l    ! 


l!f  i 


fcU 


J       i 

111     I 


u 


Hi 


ill 


1 1 


t.;    4:'     -? 


I  a 


Mi 


I  ^ 

I 

(OSS 

Ul      o     ^ 
<      ii     I 


Si  I 


8     i 

!  i 


51  ^ 

^1 


Si 

I     -I 


f       I 
J       I 


Appendix 
APPENDIX  "MM"— Continued 

(Outer  fold  of  form  on  Page  81) 


evidcnca  Ihe  qnwtemMUf  may  p»y,-  and  (he  rejixmiiisnily  mr  the  mm*, 
vest  o(  luiionnta  credited  on  the  statement  will  rest  with  the  oHicer  certilylnir 
It.  Depoeit  books  will  be  taken  np  bj  the  quailo.  masters  wio  make  final 
pajmeot  and  filed  with  their  voochera.  Deposits  forfeited  by  desertioQ  will 
not  be  entered  in  column  beaded  *' List  of  Deposits"  bat  wlU  bo  entered  in 
the  space  for  remarks  with  a  statement  of  the  number,  date,  and  source  of 
the  order  announcing  the  desertion.  In  case  of  death,  books  of  deposit  will 
lie  forwarded  with  the  final  statement  to  The  Adjutant  General  of  the  Army 
14.  Unauthorized  absences.— \Vhcn  a  soldier  is  held  in  the  service  to 
make  good  t.-me  absent  without  leaTe,  bis  final  sUtumentwill  conUin  a 
notation  to  that  effect,  and  will  also  set  forth  the  epedSc  dates  of  tha 
unauthorized  absence  or  absences,  giving  tho  d.-it«  the  soldier  left  the  com- 
Tnand  and  the  date  he  returned  thereto,  o.  g.,  *MtcoI/rom  Mat/  S  to  10111  '• 
Way  5  being  day  of  departure  and  May  10  day  of  return.  If  stoppages  for 
•bseoce^  bt/ore  th«  date  to  which  Uut  paid  were  Dot  nade,  this  fact  will  ba 
stated. 


LIST  OF  DEPOSITS. 

(To  be  filled  In  by  organization  commander.) 


DalE. 

AHOUXT. 

Parml' 

AMOOHT.- 

Dolls. 

Cts. 

Dolls.. 

eta. 

Aug.lO/l5 

la 

..:....5. 

-QQ. 
.QQ. 
.00. 

Brought  (orwanL 

A5 

)0_. 

lfe?*ll/2i 



"       





- 

, 

— 

— 

1 

1 

zzzz 

— 



.-,.„ 



■    1 

.._2iJQQJ 

9.^ 

no 

Appendix 


83 


APPENDIX  "NN 


«MKT>» 


1       ^ 


I      S       IS 

S    -2     e 


"§ 

P 

f' 

« 

H 

*: 

-5 

^ 

Sf 

IS 

« 

•e 

»     -o     iSi 
o     *E*    ii' 


SID 


05 


r?  ^ 

i         * 

II 


AOTIT*   *»9'80 


psq'^ssiig 


84 


Appendix 


APPENDIX  "NN"— Continued 


O 
Z 

H 

111 
go 

hZ 

CO    ^ 

a.  ^ 

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§< 

§0: 

0 

L 


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p 

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° 

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n-i  i   iTi  iti 

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■£ 

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i       i    i        :     '  .'    JS  2 
:    .       ;        :    j3  o 

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CM 

i     i  i     :  oi   sii 

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I    hi    i  Si  Its 

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i       i    :       :       :     c:  5  2 

,    .             .  :     V  V  s 

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9 

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J'  i^i     i  "i  si| 

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£ 



1 

7 

t 
1 

I  M  1  '  1  III 

•isinH 

1 

^    ^       ^J    PI 

i 

.Claim 

T 
L 

1   ' 

■aninj 

1 

! 

■•><WM 

1 

ill       '     '1    Pi 

5 

T»til-lna| 

_l 

l^i  i  Si  III 

•s.tiip  -OK 

S 

III  1^1  III 

■1 
1 

s 

X 

i     i   i   il 

8 

a 

-p 
at 

o 

1  1  iM 

>• 

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1  "  1       i              ^  >* 

1 

!,,  i       :           ,    -Sa 

Appendix 


85 


APPENDIX  "OO' 


vow.  No. ' 

MEMORANDUM  RECEIPT 

CREDIT  SLIP 

¥SiL£&m..Z.:,Ji:^ ,  Date MoiLol |9I2j_ 

Received  from__..CMv[n?.;(?illT»i.PJXTj?_er^^^  

99tTi  Irfantry 


QUANlilY 

ARTICLES 

CONDITIONS 

1 

Gwenter,   olive- drdli 

"Per  stattin;e<-.i; 

2 

Shetts,  Ijed 

<:'   oh^rgtfw 

1 

C#.ee,  pillo* 

■to  enllated 

owjn- 

_ Ih.5m.ac....iyixlls. 

a&LC  FORM  243. 


86 


Appendix 


APPENDIX  "PP' 


vou.  No. ±^: 

MEHORANDUn   RECEIPT 
DEBIT   SLIP 

yiBfM..CBm!£y..l.,..lU^, Date . JIay.-31 191 .7, 

lamed  this  date  for  use  of .CoCipAny.."!)'!,..  9.9th 

.Infantry _ _     , 

The  following  listed  QUARTERMASTER  Stores. 


QUANITIY 

ARTICLES 

CONDITIONS 

6 

ialves.  pholter  tent 

Good 

30 

^l«6, 

Shelter  tenl 

•• 

6 

IqIbb 

« 

1 

Pent, 

cvramldal.   bkclII 

r« 

1 

'ole,tent.  Prrta. .  pnai; 

« 

12 

>ins . 

tert .  Pvrm.  .ema.ll 

•« 

\ 

N^ 

' 

V_  ___.     .1  _._. 

1     \ 

\^ 

\^ 

> 

. 

- 

Thoinas  Kills 

Supply,  Serp,,   99th  inf,,.<sTOREKEEPER» 
Received  the  articles  listed  above. 

gj..Capt8dn,_J..9th  Inf^,  Cp^^^ 

Q.  M.  C.  Form  2«. 


Appendix 


87 


APPENDIX   "ZZ'' 


"ABSTRATT  '"•F  ^I  ipSISTRlSirR  STORRS 

Caap  X. 

Nmt  Terk 

21' 

Strcactb 

ruioD. 

Addi- 
tion*^ 

ToUl 

fOR  WHICH  ISSUE  WAS  MADt 

FroBi- 

Ti^- 

<^r  A,  a9th  Infuiiry 

1 

ISO 

4/1/17- 

VVir 

4AA7 
4/1A7 

4/M/*r 

4/WA' 

VwA» 

~ 

—     1500^ 

Co;- B,  99th  Infaritfy: 

Co*  Cj  Mth  infintry ~,.> 

% 

1?5 
.100 

I2K 
1250-. 

uoo 

Cf^.D,  f9tt!  Infantry-                   _...,      . 

_   4 

■ 



" 

- 

• 

< 

- 



: 

: 



— 

:,...,...,. 



'" 

' 

;•- —- "  ■■     ■ • ' — • ' — 

Total  number  of  latioiu  jearried  torwart'    .  ., — ^-                                                     

(Continued  on  Page  88) 


88 


Appendix 


APPENDIX  "ZZ"— Continued 

(Opposite  page  of  form  on  Page  S7) 


during  the  month  of APril 


.,  1917  ,  by Captain  At  99th  Infantry  .  .,  Ouartennftfi^f* 


Appendix 


89 


APPENDIX  "ZZ"— Continued 


ABSTRACT  ORSUBSMTENCt  STORES  issued  u CMP  Xj.H«_tM-lt duruKth*  month 

oV         -^Kt* 191'', by _C«pt»ln  A, JHh  Infantry, Qumermwter-Continued. 


T 


OndnwL  •  i>n« 


u  itovn  hcrcoib.  lUtioofc 


Plvor  for 


Cudlo. 
kUtckcL 


: 


ViMfmr GaUoiu 


Copy -of  order  prescribing  field  ration  filed*. 


AbsUwrt  of  Xswes,  Return  of  Subsistence  Stores  for — 
at    -    Onp  X*  N«V^0£k 


h*F«*„with  voucher  Xo ?- i. 

^Ayrll. 1917 


1  certify  that  I  havf  verified  the  entries  hereon  with  the  original  ration  returns ;  and  I  further  certify  that 
this  abctract  is  correct 


Capt.ft1n»  99th  Infantry ,  Quarttrmastgr 


1  certify  that  I  have  oCdered  the  above  issues  and  that  they  do  not  exceed  authorized  allowances. 
This  abstract  is  approfed: 


CftlBxaa^..99tli_Iaf  Antrgt „.  Commanding 


90 


Appendix 


APPENDIX  "ZZ"— Continued 


Wa.*  Department. 
Q.  K.  C  Porm  No., 
Authorfxed: 


ISSUE  SLIP 


my  11 


Organization : C&_CU-  »tli  Tnfi»itr|r 


Period:  From !i»i_l_ 


-j?_.  19li,  To m  10 


_,  191i.     No.  of  rations:: 


Aitide. 

Q«»it«itr 

iMnd 

M.. 

Q....i.r 

-    ■ 

•"-" 

IolK>lk 

..... 

kn«t 

TOO 

Beef,  fresh 

•T$ 

0 

«T» 

1000 

Milk,  evap. 

m 

ft 

ui' 

j  Mutton.  Iresib». 

1 

MO 

Vinegar 

n 

n 

2| 

300  i  Bacon,  issut.  rrate 

Ui 

0 

tiS 

SOO 

fickles 

^ 

0 

4 

1  Bacon,  lb.,  cans 

_lfiDfl. 

Salt,  iisue 

0 

40      - 

1  Beef,  corned 

1000 

Pepper,  black 

10 

0 

10 

1  Hash,  corned  beef 

1000 

Cinnamon 

^ 

0 

3^ 

FUh 

Cloves 

Turkey 

Ginger 

1008 

Pour,  issue 

1250 

0 

_1250 

Nutmeg 

1  Mft  bread 

too 

Urd.  issue 

20 

0 

20 

1  Hartl  bread 

$00 

Lard  substitute 

20 

0 

20 

1  Com  meal 

soo 

Butter,  issue 

!$•«/«    n 

_lS!!5/9 

1000  j  Baking  powder 

10 

0 

in 

500 

Oleomargarine 

lS=l/»    0 

u_lfc5/f 

800     Beans 

TS 

0 

TS 

IBOO 

Sirup 

10 

n 

Beans,  baked.  No.  1  .-jns 

1000 

Lemon  extract 

T 

a 

7 

Beans,  baked.  No.  3  cans 

1 

\'antlta  extract 

soo  R'« 

<UI 

» 

SA 

Hominy 

"l 

TOO 

Potatoes 

fITS 

0 

nn 

Potatoes,  canned 

' 

zae 

Onions 

?yt 

n 

tH) 

loe 

Tomatoes,  small  cans 

«H 

\       n 

«7i 

■ 

Tomatoes.  No.  10  cuns 

'          1 

Prones 

: 

Apples,  evap. 

1 

Peaches,  evap. 

i 

1000    J>m 

70 

0 

TO 

1000 

Co/Tee,  issue,  R.  &  G. 

Tfi 

n 

Cxlffee,' issue,  roasted 

Coffee,  issue,  green                  1 

Tea.  bla<* 

'] 

Tea,  green                                   \ 

:i 

1000  i  Sugar 

t^ 

0 

2f» 

1 

;        i 

Received  quantities  shown  in  column  "IsMied" 


(DUPLICATE) 


Supply  S«f£Mut,  Co."_ 


■ ,  _lS4h_Inl(uit  ty 


INDEX 


PAGE 

Adjutant  General,  Duties  of.  2 

Advertising      15, 16,  42,  43, 44 

Agreements      16 

Appropriation,  Definition    ....  10 

Appropriation,  Headings  under  10 

Animals       27 

Army   Transport    12 

Beef,   Purchase  of    48,50 

Bids      T 49,50 

Bills  of  Lading   42,44,57 

Blanks     23 

Bonds      .: SO 

Books 19 

Bureau  Insular  Affairs,  Duties 

of      5 

Camp,  Establishment  of 

18,21,37,40,43,51 

Camp,  How  selected    18, 22,  39 

Cars       52,  58 

Cash  Accounts    31,  33 

Certificate  of  Deposit    32 

Checks 32 

Classification  of  Services   17 

Clerks      19,20 

Clothing 27 

Commutation  of   Rations    36 

Cummutation  of  Quarters    ...       36 
Company   Commander's    Rela- 
tion to  Q.  M 79,83 

Competition      35 

Constructions       .  .38,  40,  41,  43,  51,  54 

Contracts      14, 16,  34,  35,  50 

Costs,    Camps    41 

Cost  of  Supplies  and  Services      11 

Departments  of  Government  .        1 

Departments  of  Staff  2 

Departments   of   Headquarters       11 

Depots       29,  30 

Depot  Quartermasters   11 

Descriptive  Lists    37 

Detraining S3,  54 

Division      50 

Emergency  Purchases   15 

Employees      20,  21 

Engineer   Corps    19 

Engineers  Corps,  Duties  of  . .        4 


PAGE 

Enlisted  Men,  Q.  M.  C  ......       14 

Entraining      57,  58,  59 

Equipment      23, 24, 25, 26,  58 

Executive  Departments   1 

Forage 26,27 

Funds,    Securing    47 

Funds,    Expending  of    48 

Funds,   Source  of   10 

Funds,   Estimate  of    20,29 

Funds,   Forms    for    31 

General  Staff,  Duties  of   2 

Government,     Executive     De- 
partments               1 

Inspector,  General,  Duties  of.  2 
Insular  Affars,  Bureau,  Duties 

of ^    3 

Items   and  sub-items    11 

Judge  Advocate,  Duties  of . . .        2 

Latrines 52 

Leases 21 

Loading       58 

Local   facilities    22 

Lodgings       36 

Manuals      19 

Medical     Department,     Duties 

of      4 

Method  of  Purchasing   16 

Mileage       21 

Militia  Bureau,  Duties  of    . . .  6 

Money  Accounts    33,  56 

Muster      37 

National    Guard,    Calling   into 

Service      60,  74 

Offices,  Classes  of  11 

Office    Equipment    19,21,22 

Office  Organizations    12 

Open  Market  Purchases   ..16,17,35 

Orders       18 

Ordnance    Department,    Duties 

of      4 

Panama  Canal,  Duties  of   . . .        6 

Pay  Rolls   55 

Personal   Service    16 


INDEX— Continued 


PAGE 

Personnel      20,  21 

Property  Accountabilitv 

32,44,45,46,47 

Propertj'    Unserviceable    46 

Proposals 35 

Purchases,  How  made 

14,  32,  34,  42,  48 
Purchases,    Emergencs'    15 

Quartermaster     Corps,     Duties 

of 4,6,7 

Quartermaster   Corps,    History 

.of      8,    9 

Quartermaster  Corps,   Person- 
nel        7,13 

Quartermaster  Corps,  Funds   .       10 
Quartermaster    Departments    .       11 

Quartermaster,    General    11 

Quartermasters  Depots    H 

Quartermasters   Posts    11 

Quartermasters    Independent 

Sta. 11 

Quartermasters    Constructing  .       11 
Quartermasters,  Regimental, 

Duties  of 75,78 

Quartermasters,     Relation     of 

Co.    Com.   to    79-83 

Rations      • 26,36,54,55 

Regimental   Quartermaster, 

Duties   of .75,78 

Requisitions     23, 25, 29 


PAGE 

Requisitions,   How   made    29 

Services,  How  secured   16 

Services,   Kinds   of    15,17 

Sidings      * 38 

Signal  Corps,  Duties  of   5 

Storehouses      38 

Subsistence 28,35,49 

Supt.   of  Construction    19 

Supplies  and  Services,  Cost  of       11 
Supplies,  How  purchased   .15,16,42 

Supplies    Class   "A"    29 

Survey   Officer    44 

Tentage       24,25,27,40 

Tracks 39 

Transport  Service   12 

Transportation      52 

Transportation    Request    57 

Treasury,  Comptroller  of 56 

Uniform      19 

Unloading 44 

Vegetables,    Purchase    of    42 

Vouchers       31,  46 

Wagon   Transportation    19,29 

War   Department    12 

War,   Modern    1 

Water   Requirements    22 

Water  Supply   42 

Wood       42,52 


INDEX  TO  APPENDICES 


APPENDIX 

Abstract  of  Clothing  GG 

Abstract  of  Disbursement   ....       K 
Abstract  of  Subsistence  Stores    ZZ 

Account  Current   Y 

Accountability  Equipment,   Re- 
turn of hh; 

Allotments,  Soldiers'   MM 

Animal  Requisition   G 

Camp,  Arrangement  of    L 

Cars,  Capacity  of   U 

Cash  Account   Y 

Cash  Book   J 

Check   Book J 

Circular  Proposal   M 

Clothing,  Abstract  of  GG 

Clothing  Estimate   F 

Clothing  Slip,  Individual   EE 

Clothing,  Requisition   (bulk)...    FF 

Coffee,  Liquid,  Account   CC 

Crematory p.  47 

Deposit  Certificate    J 

Deposits,  List  of  MM 

Deposits,   Soldiers'    KK 

Deposit,   Receipt    LL 

Equipment,  Ordnance A, 

Equipment,  Quartermaster AC 

Final   Statement    MM 

Forage  and  Bedding,  Voucher.  NN 

Forage  Requisition  E 

Funds,  Estimate  of  B 

Funds,  Request  for   J 

Furlough    MM 

Harness   Requisition    I 

Individual   Clothing    Slip    EE 

Instruction  to  Bidders  O 

Inventory   and    Inspection    Re- 
port        BE 


APPENDIX 

Invoice  of  Funds  Transferred.  CC 

Issue  Slip,  Subsistence ZZ 

Latrines    T 

Letter  of  Acceptance   N 

Materials,  List  of    O 

Memo.  Receipt  f  or^^ij^iplie?: .  DD 
Memo.  Receipt,  Deposits  ...'^.  PP 
Memo.  Receipt,  Credit  Slip....  00 

Pay  Roll X 

Pay  Roll,  Company  MM 

Property    Account    PR 

Property  for   Survey A  A 

Property,   Quartermaster    AP 

Property,    Medical    A 

Property,  Miscellaneous  A 

Quartermaster  Supplies,  Trans- 
fer of   '.:...      P 

Quartermaster  Supplies  Charged 
to  Men    NN 

Ration  Return   W 

Return  of  Unit  Accountability 
Equipment  HH 

Requisition  for  Bulk  Clothing.  FF 
Responsibility  for  Supplies  . . .  NN 

Subsistence  Requisition   H 

Subsistence  Return    S 

Subsistence  Stores,  Abstract  of  ZZ 
Soldiers'  Final  Statement MM 

Tentage  Requisition    D 

Toilet  Articles   A 

Troops,  Movement  of  V 

Vouchers  to  Property  Account      R 

Vouchers  for  Services   JP 

Voucher  for  Supplies  JP 

Wagon  Requisition I 


HARVEY    MILITARY    SERIES 


An  Officer's  Notes 

By  Captain  R.  M.  Parker,  U.  S.  Cavalry 
Compiled  by  Lieut.  C.  C.  Griffith,  C.  A.  C. 

Presents  in  a  neat  pocket-sized  manual,  a  condensed  compile- 
ment  of  all  of  the  basic  military  subjects  required  by  the  War 
Department..  Captain  Parker's  long  experience,  active  service, 
and  recent  work  in  instructing  men  for*  the  Officers'  Reserve 
Corps,  has  well  fitted  him  to  present  in  the  simplest,  clearest  and 
briefest  manner  all  the  essential  points.  The  information  neces- 
sary for  a  company  officer  has  been  compiled  from  the  following 
official  publications : 

Army    Regulations,    Military    Law,    Small    Arms    Firing 
Manual,    Field    Service    Regulations,    Military    Topography, 
Drill  Regulations   (Infantry  and    Cavalry),  Hippology, 
to  which  have  been  added  some  useful  plates  on  military  subjects. 

This  little  manual  presents  in  a  convenient  pocket  size,  all  the 
information  needed  to  solve  the  ordinary  problems  which  con- 
front a  company  officer,  and  gives  him  in  one  volume  the  im- 
portant extracts  from  many  lengthy  manuals. 

Contains  in  concise  form  the  essentials  which  candidates 
must    know    for    commissions    in    the    Officers'    Reserve    Corps. 

Price  $2.00 


What  a  Company  Officer  Should  Know 

By  Major  J.  C.  McArthur,  U.  S.  A. 

A  wonderfully  helpful  military  guide.  Tells  things  which  have 
never  been  written  about  before.  It  is  the  experience  of  twenty- 
three  years  of  service  and  many  campaigns. 

It  takes  the  Reserve  Officer  from  his  home  to  the  firing  line. 
It  shows  the  difficulties  which  he  meets  and  tells  how  he  over- 
comes them.  It  shows  hov/  a  company  is  organized ;  the  in- 
struction of  the  men  on  the  hike,  in  the  field  and  on  the  firing 
line. 

Notes  are  written  on  each  chapter  explaining  various  orders 
and  giving  suggestions  for  overcoming  the  various  unforseen 
difficulties  that  always  arise.  100  pages  of  worked-out  forms  for 
guidance  of  the  company  officer. 

Price  $2.00 


Published  by 
GEORGE  U.  HARVEY  109  Lafayette  Street,  New  York 


HARVEY    MILITARY    SERIES 


Field  Quartermaster's  Handbook 

This  is  a  book  detailing  the  practical  daily  work  of  the  Army 
Quartermaster  officer,  and  is  unlike  any  other  book  printed  for 
the  Quartermaster  Corps.  It  is  necessary  for  non-coms,  and 
clerks  and  national  guard  supply  officers. 

The  matter  is  from  the  lectures  given  under  direction  of 
Lieut.  Col.  F.  H.  Lawton,  Q.  M.  C.,'U.  S.  A.,  and  compiled  by 
Major  W.  A.  Dempsey,  Q.  M.  C,  U.  S.  A.,  but  it  includes  many 
important  additions  in  the  way  of  forms,  all  worked  out,  for  the 
quartermaster,  regimental  and  company  officers  of  the  Army  and 
National  Guard.  A  chapter  by  Major  J.  C.  McArthur  on  the 
supply  work  of  the  company  officer. 

Bound  in  cloth  and  fits  the  pocket.     Order  now. 

Price  $2.00 


Handbook  of  Transportation 

by  Rail  and  Vessels 

By  Col.  C.  B.  Baker,  Q.  M.  C,  U.  S.  A. 

Printed  by  authority  of  the  Ouartermaster  General 
of  the  Army. 

This  is  an  authoritative  book  by  the  greatest  expert  in  the 
Army,  written  from  an  experience  of  many  years,  and  contains 
information  that  everyone  in  the  Quartermaster  Corps  should 
master.  Applicants  for  commissions  in  the  Quartermaster  Corps 
will  be  questioned  on  this  subject.  It  is  the  most  complete 
treatise  on  this  subject  ever  printed  and  cannot  be  obtained  in 
any  government  publication. 

Handy  Size,  bound  in  cloth.     Order  now. 

Price  $1.00 


Published    by 

GEORGE  U.  HARVEY  109  Lafayette  Street,  New  York 


HARVEY    MILITARY    SERIES 


Latest  British  Army  Books 


Field  Entrenchments 

J*rice  $1.00 

This  is  the  ONLY  complete  work  published  on  this  new  phase 
of  modern  warfare.  It  will  be  of  great  value  to  the  American 
Army  in  the  Training  Camps.  If  taught  here  it  will  lessen  the 
training  time  of  our  troops  back  of  the  Firing  Line. 


Machine  Gun  Training 

Price  $1.00 

This  work  has  been  a  training  text  book  in  the  British  army 
and  as  the  American  troops  will  be  equipped  with  machine  gun 
companies,  our  troops  must  be  drilled  on  these  methods.  Lord 
NorthclifTe  says  that  this  is  the  most  important  thing  the  Ameri- 
can Army  has  to  master. 


Field  Gunnery 

Price  $1.00 

This  book,  up  to  the  minute,  shows  how  much  is  dependent 
upon  the  big  and  small-fired  guns.  It  is  complete  in  training  and 
practice;  shows  how  to  work  out  ranges  quickly  and  how  to 
co-operate  with  aeroplanes  and  infantry.  Pronounced  a  wonder- 
ful book  by  American  army  gunnery  experts. 


First  Aid  for  the  Trenches 

Price  $1.00 

Every  British  soldier  carries  this  book  in  his  pocket.    It  tells 
how  to  treat  wounds  and  gas  injuries.     Our  army  must  have  it. 


\l 


Published  by 

GEORGE  U.  HARVEY      109  Lafayette  Street,  New  York  City 


HARVEY    MILITARY    SERIES 


Drill  and  Field  Training— Signalling 

Price  Sl.OO 

It  is  interesting  to  compare  the  British  sj^stem  with  the  U.  S. 
Army  methods,  and  as  the  former  system  has  been  changed  to 
meet  war  conditions  much  can  be  learned  by  our  officers,  and 
some  of  these  methods  are  sure  to  be  adopted  here. 


Musketry 

Price  Sl.OO 

While  our  Army  drill  is  at  present  satisfactory,  there  is  a 
wealth  of  information  in  this  book  which  may  change  some  of 
our  ideas. 


Infantry  Scouting 

Price  Sl.OO 

This  is  one  of  the  most  complete  works  ever  published  and  it 
will  open  the  eyes  of  American  officers  to  the  many  things  they 
must  learn  on  the  firing  line.  The  section  on  Taking  Bearings 
is  far  in  advance  of  our  methods. 


Camps,  Billets  and  Cooking 

Price  Sl.OO 

Our  Army  heads  pride  themselves  on  our  system,  but  it  will 
be  a  shock  to  them  when  they  discover  how  perfect  the  English 
methods  have  become  from  three  years'  war  experience.  There 
is  a  lot  to  be  gained  by  studying  this  liook. 


Published  by 

GEORGE  U.  HARVEY      109  Lafayette  Street,  New  York  City 


UNIVERSITY  OF  CALIFORNIA  AT  LOS  ANGELES 

THE  UNIVERSITY  LIBRARY 
This  book  is  DUE  on  the  last  date  stamped  helow 


JAN  5      1942 
APR  2  9  1960 


Form  L-O 
20m-12,'S»(3:«0) 


tnUflKSlTY  OF  CAUFOKHU 

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LOS  ANGELES 

LIBKART 


UC32 

L44f  Lawton  - 


Field  quarter- 
master's handbook. 


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